Regular Council Meeting Agenda 61 – July 16, 2026

Council Regular Meeting – June 18, 2026

PDF pages 5 to 10.

REGULAR AGENDA – AGENDA 59
CORPORATION OF THE TOWNSHIP OF LAIRD
June 18, 2026, at 6:00 pm

Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Brad Shewfelt, Wayne Junor

Regrets: Matt Frolick

Clerk: Jennifer Errington

Acting Road Supt.: Ed Lapish

Treasurer: Rhonda Crozier

Delegate: Marc Pilon

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#136-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council hereby approves the June 18, 2026, agenda as presented with inclusion of closed meeting matter 11. g. Labour relations/employee negotiations.

Carried.

4. Delegations and Presentations

a. Marc Pilon, Algoma Engineering – Fairgrounds Sewage System ECA Submission Update.

(Note: Mr. Pilon will be speaking to the documents found under Unfinished Business section 8. a.)

• Mr. Pilon reported on the ECA submission and the direction to take, reviewing the AEC PCR#2 – Detailed Design & ECA Submission and the Greenstone Hydrogeological Investigation Proposal.

5. Adoption of Minutes of Previous Meeting

a. Council Regular Meeting – May 21, 2026

b. Council Special Meeting – June 3, 2026

c. Recreation Committee Meeting – May 26, 2026

#137-26

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves minutes of the Regular Council meeting of May 21, 2026, Special Council meeting of June 3, 2026 and the Recreation Minutes of May 26, 2026.

Carried.

6. Adoption of Accounts

a. General accounts to May 31, 2026

#138-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves the general accounts to May 31, 2026, in the amount of $15,518.55.

Carried.

b. Roads accounts to May 31, 2026

#139-26

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the roads account to May 31, 2026, in the amount of $39,872.04.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

i. Road Superintendent Report – Verbal Report

#140-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Road Superintendent Report dated June 18, 2026, as presented.

Carried.

ii. Council Q&A

b. Clerk Administrator, Deputy Treasurer

i. Clerk’s Report – Verbal Report

#141-26

Moved by: Wayne Junor

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Clerk’s Report dated June 18, 2026, as presented.

Carried.

ii. Task Summary Sheet & Recent Activity Log

iii. Concern/Information Log – Updates

#142-26

Moved by: Wayne Junor

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council receives the June 18, 2026, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

iv. Council Q&A

c. Treasurer’s Report

i. Budget report up to April 30, 2026

#143-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Budget Report up to April 30, 2026;

AND THAT Council directs the Treasurer to pay Macdonald Meredith and Aberdeen Additional for Bar River Road plowing for the winter months in the amount of $11,810.06, and that $4,520.06 be paid from the Fire Reserve for Laird’s portion of the initial capital expenditure for the new fire truck.

Carried.

d. Recreation Committee & Recreation Sub-Committees

i. Laird Hall Sub-committee – NOHFC Grant

• Recreation Secretary provided a verbal report on the June 16, 2026, Laird Hall Sub-committee meeting regarding the NOHFC Grant

#144-26

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the report on the Laird Hall Sub-committee meeting held June 16, 2026 regarding the NOHFC grant;

AND THAT Council endorses the priorities recommended by the Laird Hall Sub-committee arising from the meeting.

Carried.

e. Cemetery Board

f. Planning Board

i. Desbarats to Echo Bay Planning Board Minutes – May 26, 2026 (pending approval)

ii. OP Public Open House – July 7, 2026

g. Police Detachment Board

h. Algoma District Services Administrative Board (ADSAB)

i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

a. Fairgrounds Sewage System – ECA Submission Direction

i. AEC PCR#2 – Detailed Design & ECA Submission ($17,000)

ii. Greenstone Hydrogeological Investigation Proposal ($27,150)

#145-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receive the presentation from Marc Pilon, Algoma Engineering Company Inc., regarding the Laird Fairgrounds Sewage System Environmental Compliance Approval (ECA) submission;

AND THAT Council approve Project Change Request #2 from Algoma Engineering Company Inc. for Detailed Design and MECP ECA Application services in the amount of $17,000.00 plus HST ;

AND THAT Council approve the Hydrogeological Investigation Proposal from Greenstone Engineering Ltd. in the amount of $27,150.00 plus HST ;

AND THAT Council authorize the Clerk Administrator to proceed with the required work authorizations;

AND THAT Council approve a budget overage for Project 2025-23 and direct staff to acquire additional funds from general reserves.

Carried.

9. New Business

a. Petition for Drainage Works – Fremlin Drain (Form 1 Expansion Request)

#146-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Petition for Drainage Works (Form

1) submitted by Craig Holmberg to extend the scope of work of the ongoing Fremlin Drain project;

AND THAT Council confirms the petition meets the requirements of the Drainage Act , R.S.O. 1990, c. D.17;

AND THAT Council hereby directs the appointed engineer from K. Smart Associates Limited to address the petition in the same report as the ongoing Fremlin Drain project;

AND THAT all affected landowners be notified in accordance with the Drainage Act .

Carried.

b. Grade 5/6 Echo Bay Central School letters

#147-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the letters from the Grade 5/6 Echo Bay Central School students, and based on discussion, each Councillor will respond to the letter they received.

Carried.

c. Memo: Rowdy Ranchers – Donation Request

#148-26

Moved by: Wayne Junor

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT the Council of the Township of Laird hereby receives the Clerk’s Report titled “Rowdy Ranchers – Donation Request” dated June 18, 2026, and directs staff to apply a reduced rate of $500.00 for the rental.

Carried.

d. Memo: Community Fire Safety Officer Vacancy

#149-26

Moved by: Todd Rydall

Seconded by: Brad Shefelt

BE IT RESOLVED THAT the Community Fire Safety Officer matter be deferred pending receipt of additional information from staff.

Carried.

e. Memo: Interim Planning Advisory Services – Single-source Engagement of J.L. Richards & Associates Limited (JLR)

#150-26

Moved by:

Seconded by:

BE IT RESOLVED THAT Council requests that the Clerk engage the services of the new Planning Board planner, Danielle Waters, to provide interim, as-needed planning advisory services to support the Township’s statutory responsibilities under the Planning Act.

Carried.

f. Memo: Postage Meter Lease Renewal – Cost Review & Options

#151-26

Moved by:

Seconded by:

BE IT RESOLVED THAT the Township discontinue the postage meter lease and transition to purchasing postage directly from the Echo Bay Post Office, as this remains the lowest-cost option;

AND THAT staff return the postage meter equipment to DeLage Landen Financial Services Canada Inc. and the required component to Francotyp-Postalia Canada Inc., and cover associated return-shipping costs;

AND THAT staff dispose of or sell the Township’s unused postage meter ink in a practical and cost-effective manner.

Carried.

10. Notices of Motion

11. Closed Session

#152-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council proceed into closed session at 8:26 p.m. in accordance with Section 239(2) of the Municipal Act, 2001, for the following reasons:

• Personal matters about an identifiable individual – s.239(2)(b);
• Labour relations or employee negotiations – s.239(2)(d);
• Proposed or pending acquisition of land – s.239(2)(c).

Carried.

Closed Session Items

a. Approval of closed meeting minutes – May 21, 2026.

b. Employee medical leave update – s.239(2)(b).

c. Potential land acquisition – s.239(2)(c).

e. Employee Comendsation Guidance – s.239(2)(b)(d).

f. Summer Student Hiring Update – s.239(2)(b).

#153-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council come out of closed meeting session at 9:21 p.m. and continue with the Regular Council Meeting.

Carried.

Consideration of and action on matters arising out of the closed meeting.

# 154-26

Moved by: Wayne Junor

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council acknowledges that Hayden Wells declined the Summer Program Assistant position approved under resolution #127-26;

AND THAT following re-interviews conducted by the Recreation Committee, Council approves the hiring of Landon Phillips as Summer Program Assistant for 2026 season.

Carried.

#155-26

Moved by: Brad Shewfelt

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council direct staff to advertise for a temporary Senior Machine Operator as per direction in closed.

Carried.

12. Communications and Correspondence

a. Municipal Property Assessment Corporation (MPAC), RE: MPAC’s exploratory work on a new revenue management system, June 3, 2026

13. Mayor and Council Comments

14. By-laws

a. 2088-26 Final Tax Rates 2026 and to Repeal By-law 2085-26

#156-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts By-law 2088-26, being a by-law to set and levy the final tax rates for 2026 and to repeal By-law 2085-26 in its entirety.

Carried.

b. DRAFT-26 Interim Community Fire Safety Officer

#157-26

Moved by: Todd Rydall

Seconded by: Brad Shefelt

BE IT RESOLVED THAT the Interim Community Fire Safety Officer By-law matter be deferred pending receipt of additional information from staff.

Carried.

c. 2089-26 Conformity By-law

#158-26

Moved by: Wayne Junor

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council adopts By-law 2089-26, being a by-law to confirm the proceedings of the meeting of Council held on June 18, 2026.

Carried.

15. Adjournment

#159-26

Moved by: Wayne Junor

Seconded by: Todd Rydall

BE IT RESOLVED THAT this Council shall now adjourn to meet again on July 16, 2026 or until the call of the chair.

Carried.

Mayor – (blank) Shawn Evoy

Clerk – (blank) Jennifer Errington

Back to the agenda

Council Special Meeting – June 30, 2026

PDF pages 11 to 14.

SPECIAL MEETING MINUTES – AGENDA 60
CORPORATION OF THE TOWNSHIP OF LAIRD
June 30, 2026, at 5:30 pm

Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Brad Shewfelt, Wayne Junor, Matt Frolick

Clerk: Jennifer Errington

Acting Road Supt.: Ed Lapish

1. Call to Order

Mayor Evoy called the meeting to order at 5:30 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#160-26

Moved by: Wayne Junor

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council hereby approves the June 30, 2026, agenda as presented.

Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

6. Adoption of Accounts

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

b. Clerk Administrator, Deputy Treasurer

c. Treasurer’s Report

d. Recreation Committee & Recreation Sub-Committees

e. Cemetery Board

f. Planning Board

g. Police Detachment Board

h. Algoma District Services Administrative Board (ADSAB)

i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

9. New Business

a. Laird Hall

i. Foundation Work

Council discussed the condition of the Laird Hall foundation.

#161-26

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council directs the Clerk to have Stobie Mechanical & Welding proceed with leveling the Laird Hall on a Time and Material basis, and further that Glen Irwin be authorized as Project Manager to approve all Time and Material invoices for payment.

Carried.

ii. Ductwork Requirements

Council discussed the requirement of repairing ductwork due to structural repairs of the Laird Hall.

#163-26

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council requests that the Clerk obtain a quote from DCR HVAC for the required ductwork repairs at Laird Hall.

Carried.

b. Laird Fairgrounds

i. Water Supply Issue

Council received a report from the Acting Road Superintendent regarding the Fairgrounds water supply failure on Monday morning. The flow sensors showed only six inches of water in the system. The Acting Road Superintendent excavated the line, removed the loop, and confirmed that the pump is now set at 100 feet and producing approximately five gallons per minute, which is considered a good rate; however, additional storage capacity is required.

The Acting Road Superintendent proposed purchasing either a 1,000 gallon tank for $5,500 or a 2,000 gallon tank for $8,500 from Ed Karhi, who can fabricate a custom tank. Council directed the Acting Road Superintendent ‑ to proceed with the 2,000 ‑ gallon tank, which will supplement the Township’s existing four 1,500 gallon tanks.

‑

The Acting Road Superintendent ‑ advised that the well itself is functioning properly and the water supply is stable. Council was further advised that the plumber’s quote for the required work is expected to be approximately $10,000.

Direction arising from this discussion is reflected in resolution #164-26.

ii. Deep Well Pump Assessment

Council received a report from the Acting Road Superintendent informing Council that a deep well needs to be installed as the well is no longer an artesian well.

Direction arising from this discussion is reflected in resolution #164-26

iii. Electrical System Review

Council received a report from the Acting Road Superintendent regarding electrical issues that occurred during the June 20, 2026 rental at the Laird Fairgrounds. With the removal of the kitchen island, several circuits were lost, resulting in renters relying on the remaining outlets, which were already supporting fridges and freezers. This led to outlets being overloaded during the event.

Through discussion, it was recommended to replace certain breakers and add additional circuits to ensure the gazebo’s electrical system is resilient for future rentals. It was noted that the existing stoves are on 30 amp circuits and should be on 40 amp circuits. Council also discussed the possibility of switching to gas stoves, as prolonged stove use during ‑ rentals causes the electrical system ‑ to heat significantly.

Council further discussed water backing up in the old men’s bathroom during the rental, indicating that the greywater holding tank may be full. The Laird International Raceway kitchen also experienced a backup. Council discussed incorporating the LIR sewage system into the Environmental

Compliance Approval (ECA) design and directed staff to consult with engineer Marc Pilon regarding this addition.

#164-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council authorize the Clerk to proceed with emergency electrical repairs at the Fairgrounds, including connection of the new deep well pump, on a Time and Material basis, and that the Acting Road Superintendent approve all Time and Material costs.

Carried.

iv. Time-and-Material Manpower Support

During discussion under the Fairgrounds Water Supply item, the Acting Road Superintendent advised Council that he is struggling to complete required work due to staffing shortages. He noted that road staff are currently on holiday, that he is seeking to take holidays himself, and that the Roads Department is behind schedule.

Council asked the Clerk for an update on the hiring process for the Temporary Senior Machine Operator position. The Clerk reported that few applications have been received to date and that the posting remains open until July 10, 2026.

Council discussed options to provide immediate operational support, including contracting staff from Stobie Mechanical & Welding to assist the Acting Road Superintendent on a time and material basis. Following this discussion, Council passed Resolution #165 26 authorizing the Clerk to contract time and material manpower as ‑ needed. ‑ ‑

#165-26 ‑ ‑

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council authorize the Clerk to contract time-and-materials manpower to assist the Acting Road Superintendent as needed.

Carried.

10. Notices of Motion

11. Closed Session

12. Communications and Correspondence

13. Mayor and Council Comments

14. By-laws

a. 2090-26 Conformity By-law

#166-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council adopts By-law 2090-26, being a by-law to confirm the proceedings of the meeting of Council held on June 30, 2026.

Carried.

15. Adjournment

#167-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT this Council shall now adjourn to meet again on July 16, 2026 or until the call of the chair.

Carried.

Mayor – (blank) Shawn Evoy

Clerk – (blank) Jennifer Errington

Back to the agenda

Recreation Committee Meeting – June 23, 2026

PDF pages 15 to 16.

MINUTES

LAIRD RECREATION COMMITTEE

June 23, 2026, at 7:00 pm

Laird Township Council Chambers

Present: Rhonda Crozier, JoAnne Entwistle, Joanne North, Crytal Wells, Shawn Evoy

1. Call to Order

Acting Chair Shawn Evoy called the meeting to order at 7:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#26-26

Moved by: Crystal Wells

Seconded by: Joanne North

BE IT RESOLVED THAT Recreation hereby approves the June 23, 2026 agenda, as presented.

Carried

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

a. Recreation Meeting – May 26, 2026

#27-26

Moved by: Jo-Anne Entwistle

Seconded by: Joanne North

BE IT RESOLVED THAT Recreation approves Recreation Committee minutes of the Regular Meeting of May 26, 2026, as presented. Carried

6. Committee Reports

a. Bar River Hall – The hall committee’s Country Night with Northern Honky Tonk Guided Line Dancing on Saturday June 6 th at 7pm was a success with about 45 people in attendance.

b. Finns Bay Wharf – Jo-Anne Entwistle reported that the new sign is up and that they are having a meeting tomorrow.

c. Laird Fairgrounds – Free Access Night has started. The sink is installed in the Gazebo Kitchen. Electrical repairs underway cause of bakers blowing during event.

d. Laird Hall – Foundation meeting with Stobie’s, Mayor and CBO, coming up. A quote came in for refinishing the floor and the curling lines are under discussion. Glen Irwin the project manager is asked to keep the committee informed.

e. G. W. Evoy Rink – The grass has been cut on the septic bed.

f. Heritage – The Drawings are being done. The heritage summer student will be sending our a Heritage Newsletter this summer.

7. Adoption of Accounts

a. Recreation accounts for May 2026

#28-26

Moved by: Joanne North

Seconded by: Crystal Wells

BE IT RESOLVED that the Recreation Committee approves the accounts for May 2026 in the amount of $9290.14, as presented. Carried

8. Unfinished Business

a. It was reported that Jo-Anne Entwistle has be awarded with this years Seniors Award. Congratulations!

b. The secretary reported that an interview has been done to fill the summer positions available through the grant.

#29-26

Moved by: Joanne North

Seconded by: Jo-Anne Entwisle

BE IT RESOLVED that the Recreation Committee approves of hiring Landon Phillips for a summer position as Recreation Summer Program Assistant. Carried

c. The committee discussed the Appreciation BBQ held at the Laird Hall on Sunday June 7 th , 2026. It was reported that it has a good turnout and Bill Rosenberg and Terry Sheehan both attended the event.

9. New Business

a. The committee discussed the plans for Pumpkinfest. They would like the time for Pumpkinfest put on council agenda.

10. Adjournment

#30-26

Moved by: Crystal Wells

BE IT RESOLVED THAT this Recreation Committee shall now adjourn the meeting and will meet again August 25, 2026. Carried

Acting Chair – (blank) Shawn Evoy

Secretary – (blank) Rhonda Crozier

Back to the agenda

General accounts to June 30, 2026

PDF page 17.

Township of Laird

General Cheques for June 2026

ACCOUNTS CERTIFIED CORRECT
Motion # (Signed) Mayor

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Clerk as listed above.

(Signed) Clerk

I hereby certify that Accounts listed above have been paid, and amounts are charged to proper expenditure appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

Roads accounts to June 30, 2026

PDF page 18.

TOWNSHIP OF LAIRD

Road Department

VOUCHER LISTING

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Road Superintendent

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Road Superintendent as listed above.

(Signed) Mayor I hereby certify that Accounts listed above have been paid, and amounts are charged to Road Expenditure Appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

Task Summary Sheet & Recent Activity Log

PDF pages 19 to 21.

TASK SUMMARY SHEET RECENT ACTIVITY LOG

TASK SUMMARY SHEET RECENT ACTIVITY LOG

TASK SUMMARY SHEET RECENT ACTIVITY LOG

DATE MOTION # TASK CATEGORY CONTACT STATUS TARGET DATE

21-May-26 116-26 Council directs Clerk to modify the existing culvert by-law to CLERK JE IN PROGRESS Jul-26 add a clause for the maintenance of existing culverst to add a

fee of $500.00 for any requst or requirment to relay the culvert.

Back to the agenda

Concern/Information Log – Updates

PDF page 22.

TOWNSHIP OF LAIRD

Complaint & Concern Log

Date

Laird Hall people are parking on implement no parking on one side of both sides of Pumpkin Point road the road. If Council were to do this it and person feels this is a safety would require a by-law. concern.

2026-06-26 Road Grading Isbester Road Washboard on Isbester Road Road condition not bad, waiting on rain OPEN to do grading 2026-07-08 Road Sign Concern Lake George Road Stop sign is not visable, blocked by Road side cutting conducted, sign now Closed brush. visable. 2026-07-08 Road Sign Concern Townline/Pine Island The no parking signs are not Road side cutting conducted, signs now Closed visable, blocked by brush. visable.

Note: New since last Council meeting are highlighted in yellow.

Back to the agenda

Budget Variances Report

PDF pages 23 to 32.

TOWNSHIP OF LAIRD

2026 GENERAL BUDGET

VARIANCES UNTIL JULY 14/26

552 553 554

586

Back to the agenda

Laird Hall Sub-committee Minutes – June 16, 2026

PDF pages 33 to 35.

LAIRD HALL COMMITTEE MEETING MINUTES

Date: June 16, 2026, 2026

Time: 6:30 p.m. Place: Laird Township Hall

PRESENT: Cheryl Frenette,, Faye Crozier, Heather Taylor, Linda Kiraly (Chair), Jo-Anne Entwistle(Recording Secretary),

REGRETS : Wayne Junor

CHAIR: Linda Kiraly

1.CALL TO ORDER/REVIEW AGENDA

(ON MOTION # 13-26) Moved by Heather Taylor, Seconded by Faye Crozier

1. “That the meeting be called to order by Linda Kiraly, chairperson, and that the committee approve the Laird Hall Meeting Agenda of June 16, 2026.”

CARRIED

2.MINUTES OF MAY 12,, 2026 (printed & circulated)

(ON MOTION # 14-26 Moved by Cheryl Frennette, Seconded by Heather Taylor “That the committee approve the Laird Hall Sub-Committee minutes of May 12, 2026.”

CARRIED

3. BUSINESS ARISING FROM MINUTES

1) Laird Hall Caretaker Report: Heather Taylor

1) So far the ramp repairs are not tracking into the hall.

2) The lid is rotted on the outside garbage bin. A new bin is needed.

3) The Sylvan Circle was asked to change the venue from Laird Hall to Bar River Hall due to the Laird Hall’s pending renovations. The Sylvan Circle declined siting Laird Hall as a preferred location on the highway and the accessibility washroom on the premises.

4) The Laird Hall has been booked for the upcoming Municipal Election.

5) There are two more celebrations of life booked at the hall. There will be no more bookings for such events due to the pending renovations.

6)All regular hall users have been notified of the pending renovations. All groups finish by the end of June except the Trefry exercise group.

7) Those who rent the Laird Hall for Christmas celebrations have been informed of the pending renovations.

4, DELEGATIONS AND PRESENTATIONS-

Shawn Evoy, Laird Township Mayor

Rhonda Crozier, Laird Township Treasurer

Glenn Irwin, Building Inspector and Laird Hall Renovation Project Manager

Application process for the NOHFC Grant Application was shared. Focus of grant is mainly accessibility. The funds from the province amounts to $180,000. The township’s portion is $20,000+

6. OTHER/NEW BUSINESS:

1) The establishment of the main priorities of the Laird Hall Committee for the renovations of Laird Hall.

(ON MOTION # 15-26) Moved by Cheryl Frenette, Seconded by Heather Taylor

CARRIED

“ That priority for the NOHFC Grant be: exterior accessibility doors, widen two doorways, sand floor in main hall and refinish, replace kitchen cupboards and island, dishwasher, flooring (kitchen, hallway and bathrooms), painting the interior, replace windows in main hall and add an additional window, new ceiling in entrance, replace small roof on front of hall and replace vents in the siding.”

7. CORRESPONDENCE

8. QUESTIONS AND CONCERNS

ADJOURNMENT

(ON MOTION #16-26) Moved by Cheryl Frennette , Seconded by Faye Crozier. ‘That the June 16, 2026 meeting be adjourned and the Laird Hall Committee will meet again on Tuesday, September 22, 2026 at 6:30 p.m. at the Laird Hall.”

CARRIED

PDF page 35 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 35, or contact the Township office for an accessible format.

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Wharf Sub-committee Minutes – June 24, 2026

PDF pages 36 to 38.

MINUTES

FINNS’ BAY WHARF COMMITTEE MEETING
June 24, 2026 AT 6:00 PM

LOCATION: Finns’ Bay Wharf Gazebo

Present: Todd Rydall (Chair) Jo-Anne Entwistle (Recording Secretary) , Brad Shewfelt, John Hooper, Lee Ranta, Carol Ranta, Karolina Dick.

Regrets: Donna Connolly

Guest Observer: Kirstie Pomaranski (daughter of Lee and Carol Ranta)

1. CALL TO ORDER/REVIEW THE AGENDA

(ON MOTION # 14-26) Moved by Lee Ranta, Seconded by Karolina Dick “That the meeting be called to order by Todd Rydall, chairperson, and that the committee approves the Finns’ Bay Wharf Sub-committee Agenda of June 24, 2026.”

CARRIED

2. MINUTES OF May 12, 2026

(ON MOTION #15-26) Moved by John Hooper, Seconded by Carol Ranta “That the committee approves the Finns’ Bay Wharf Sub-Committee minutes of May 12, 2026 as presented”

CARRIED

3. DELEGATIONS AND PRESENTATIONS- None

4. BUSINESS ARISING FROM THE MINUTES

1) Update by Todd Rydall on:

handicap outhouse-almost completed, should be delivered next week flag pole and flag-up

widening of gazebo door and construction of ramp-will be built and installed by John Ferguson in about one month

entrance to the Wharf property sign and buoy-up, concern raised that a longer chain may be needed for the buoy, and that a tree needs to be trimmed as it is hampering full view of sign

2) Meet and Greet-Sunday August 23, 2026-

(ON MOTION #16-26) Moved by Carol Ranta, Seconded by John Hooper

“ That the Wharf Meet and Greet be held at the Wharf on Sunday, August 23, 2026 from 1:00-4:00 PM. Weather permitting. There is no rain date. The BBQ will begin at 1:30. The Responsibilities include:

Todd Rydall-12 dozen hot dogs and buns, condiments, napkins, BBQ, table, bottled water, cooler for bottled water.

Jo-Anne Entwistle-2 sets of tongs, calibrated food thermometer, hand wash station which includes hand soap, hand sanitizer, paper towels, container of potable water with tap, bucket for gray water, Algoma Health Unit Permit.

-request Laird Township staff post the Meet and Greet information in the Laird Township Newsletter.

John Hooper-fill potable water jug

Karolina Dick-3-4 bags of ice, First Aid Kit.

Brad Shewfelt-table and utility trailer

Lee Ranta-name tags, 3 signs, sign in sheet, pens and pencils, stickers. Carol Ranta-purchase box of individual bags of potato chips. “

CARRIED

6. NEW BUSINESS -No New Business

7. CORRESPONDENCE -None

8. QUESTIONS AND CONCERNS- None

9. DATE OF NEXT MEETING: Wednesday, September, 2026 at 6:00PM Location: Finns’ Bay Wharf Gazebo-weather permitting, otherwise will be at Todd Rydall’s home

ADJOURNMENT

(On MOTION # 17 -26) Moved by Lee Ranta, Seconded by Karolina Dick “That the June 24, 2026 meeting be adjourned and the Finns’ Bay Wharf Sub-committee will meet again on Wednesday, September 30, 2026 at 6:00 PM at the Finns’ Bay Wharf Gazebo, weather permitting otherwise it will be at Todd Rydall’s home.”

CARRIED

PDF page 38 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 38, or contact the Township office for an accessible format.

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Laird Fairgrounds Sub-committee Minutes – June 15, 2026

PDF pages 39 to 40.

MINUTES OF THE LAIRD FAIRGROUNDS COMMITTEE MEETING HELD AT THE LAIRD TOWNSHIP OFFICE ON MONDAY, JUNE 15, 2026

MEMBERS PRESENT: Colleen Alloi Noah Crozier Pat Connolly Brad Shewfelt Vasco Dias Justine Lamming

SECRETARY: Rhonda Crozier

Road’s Rep: Ed Lapish

Call to order 5:35pm by Colleen Alloi, Chair

ON MOTION (No. R8-26) Moved by Justine Lamming, seconded by Pat Connolly "That the committee approves the Agenda of June 15, 2026 with additions of Abended Vehicle at LIR and Photos of North East corner at LIR.”

CARRIED

ON MOTION (No. R9-26) Moved by Brad Shewfelt, seconded by Justine Lamming "That the committee approves the Minutes of April 14, 2026, as circulated.”

CARRIED

Delegations:

Business Arising out of the Minutes:

Noah Crozier reported on the Access Free Horse night. Some concerns about house riders cleaning up after horse. Vasco will be asked to leave a wheelbarrow handy to dispose of.

House Arena Drainage was discussed and it was reported that the arena has been reshaped and a load of soil was added. Staff will stay on top of the arena and reshape when necessary.

Secretary reported that the Gazebo Kitchen counters have been removed and that Iris MacLean is able to do up drawings in the fall.

We are still waiting for the Gazebo Light Fixture to be repairs by an electrician.

The Arena Extension has been completed with instructions from A.H.A. If changes are needed for an event than it is the renter’s responsibility.

Gates for Small Pen was discussed and NSAS needs to do some measuring so they can get started.

New Business:

BYOB was discussed and the secretary informed the committee the council has not passed a by-law and the in order to have such an event a permit is needed.

The secretary is to contact the family of Dan Goertzen to see what they would like on a plaque for the bench and then order one.

An inquiry was made about an abended truck at the LIR and it was communicated that the red truck was Donnie Varco’s and it is not abended.

Brad Shewfelt asked if Acting Superintendent Ed Lapish would take some photos of the North East area of the LIR for Council.

ON MOTION (No. R10-26) Moved by Brad Shewfelt, seconded by Pat Connolly "That the committee approves of Ed Lapish taking photos of the LIR North East side for council.” CARRIED

The five-Year Plan was discussed and the committee agreed that the painting of arena board, posts, booths and barns will be put off until next year along with painting of all the roofs. The committee also discussed the taking down of the old Rink Shack building know as the Paint Shop holding Heritage stuff and Pumpkin Fest stuff. It was the consensus of the committee to hold off until the new Heritage Centre is built.

The next meeting will be held at the Laird Fairgrounds on Tuesday October 6, 2026 at 7:00 p.m.

ON MOTION (No. R11-26) Moved by Brad Shewfelt

“That the June 15, 2026 meeting be adjourned @ 6:37 pm.” CARRIED

CHAIRPERSON: (blank)

SECRETARY: (blank)

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Pumpkin Fest Committee Meeting Report – July 3, 2026

PDF pages 41 to 46.

Pumpkin Fest Committee Meeting Report

Date: July 3, 2026

Attendance

• Brenda Aelick
• Lisa Willett
• Jennifer Errington

Meeting Summary

Event Hours

• Agreed to change the event hours from 9:00 a.m. – 2:00 p.m. to 10:00 a.m. – 3:00 p.m.

New Activities & Attractions

The committee discussed adding several new activities and attractions, including:

• Memory Game for table displays.
• Height Measuring Photo Opportunity.
• Farmer cut-out photo board featuring a first-place giant pumpkin.
• Apple Bobbing (pending participation by the Boy Scouts). Brenda to contact the Boy Scouts.

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Entertainment

• Elvis performer confirmed.
• Mr. Paquette to perform on stage.
• Performance times to be determined.

Permits

Milk Booth

• Permit required.
• Contact: Justine Lamming.

Municipal/Event Permits

The following permits will be required:

• Laird Event Permit
• Food Permits for BBQ and Pie Sales
• Lisa will obtain permits for:

Popcorn

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Cotton Candy

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Vendors

The committee will continue recruiting vendors. Potential vendors include:

• Additional food vendor (pies, pumpkin muffins, etc.)
• 4-H Club (to be explored)
• Ashley Irwin – Goats and Soap Making
• Jake Irwin – Wood Carving
• Sandy Tremblay – Pumpkins and Honey Action Item:
• Request the Laird Fair vendor list.

Games

• Continue with the same games as previous years.
• Add Apple Bobbing if Boy Scouts are available.

Inflatables

• Lisa will arrange inflatable attractions.

BBQ

• Lisa will purchase all BBQ supplies.
• Quantities still to be determined.
• Members of Council will cook.

Pie Sales

• Contact Suzanne Evoy to inquire about increasing pie production, as pies consistently sell out quickly.

Coffee Station

• Volunteer(s) needed to operate the coffee station.

Wagon Rides

• Brenda will contact Alf and Andy Roberts.

Tractor Parade

• Brenda will contact Vertis Tremblay.

Scavenger Hunt

Following the success of the 2025 Scavenger Hunt, the committee agreed to continue the activity with new clues.

Suggested themes:

• Growing pumpkins
• Pumpkin pie making

Jennifer will assist with creating prize baskets.

Emergency Management

• Request the Fire Truck to attend.
• Janice to provide promotional giveaways.

Face Painting

Brenda will contact Brittney Aelick regarding:

• Face painting
• Stencils
• Temporary tattoos

Lawnmower Races

• Organization name has changed from ALMRA to GRASS .
• Events must be held on the infield.
• The new president must understand this is not a paid event .
• Previous contact Aaron Chapman is no longer affiliated with the organization.

Giant Pumpkin Competition

Brenda will:

• Contact Bill Siddall.
• Arrange for a certified scale.

A volunteer (possibly Justine) will manage:

• Giant Pumpkin Weigh-In
• Carved Pumpkin Competition
• Painted Pumpkin Competition

Carved & Painted Pumpkin Competition

• Add an Exhibition Only category for adults.
• Replace novelty prizes with practical prizes or gold, silver and bronze medals.

Pumpkin Fest Merchandise

As this marks the 5th year of Pumpkin Fest, the committee discussed selling commemorative merchandise such as:

• T-shirts
• Hats
• Tote bags

Pricing and suppliers will be researched.

Volunteers

Recruitment ideas include:

• Contact CASS to advertise volunteer opportunities.
• Invite local sports teams to assist in exchange for donations to their clubs.

Great Pumpkin Round-Up

Pumpkins will be purchased at the Mennonite Auction.

Petting Zoo / Pony Rides

Brenda will contact Bonnie's Barn.

Game Prizes

The committee discussed:

• Continuing to provide chips and candy.
• Investigating functional, reusable prizes purchased in bulk from carnival suppliers to reduce landfill waste.

Friday Evening Set-Up

The committee discussed hosting a pizza party for volunteers assisting with Friday evening set-

up.

End-of-Day Clean-Up

Additional volunteers are needed for event clean-up.

The committee will consider scheduling volunteers specifically for end-of-day clean-up.

Action Items

Item Responsible

Contact Boy Scouts regarding Apple Bobbing Brenda

Contact Justine Lamming regarding Milk Booth permit Brenda

Obtain Popcorn & Cotton Candy permits Lisa

Recruit additional vendors Committee Request Laird Fair vendor list Committee Arrange inflatables Lisa

Purchase BBQ supplies Lisa

Contact Suzanne Evoy regarding pies Committee Contact Alf & Andy Roberts for wagon rides Brenda

Contact Vertis Tremblay regarding Tractor Parade Brenda

Prepare Scavenger Hunt prize baskets Jennifer

Request Fire Truck attendance Committee Contact Brittney Aelick regarding face painting Brenda

Contact Bill Siddall regarding Giant Pumpkin scale Brenda Arrange volunteer for Giant Pumpkin station Committee Research Pumpkin Fest merchandise Committee Contact CASS regarding volunteers Committee Contact local sports teams Committee Purchase pumpkins at Mennonite Auction Committee Contact Bonnie's Barn Brenda Research reusable game prizes Committee Organize Friday volunteer pizza Committee Schedule clean-up volunteers Committee

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Memo: Fuel Service Agreement – Tarbutt Township Comments Report

PDF pages 47 to 56.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: July 16, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Fuel Services Agreement – Tarbutt Township Comments Report (For Council Consideration)

Summary:

Council previously endorsed the draft Fuel Services Agreement in principle at its May 21, 2026 meeting (Resolution #122-26) and directed staff to forward the agreement to the Township of Tarbutt for review and comment.

Tarbutt Township has now completed its review and returned the agreement with tracked-change revisions. These edits focus primarily on wording clarity, shared responsibilities, and mutual indemnification language. No structural changes to the agreement were proposed.

Key Points for Council:

• Tarbutt’s comments are provided in the attached tracked change version of the agreement.
• Most revisions relate to:

Clarifying mutual obligations (e.g., environmental responsibilities, insurance

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wording).

Adjusting language to reflect reciprocal responsibilities rather than Purchaser

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only obligations.

Minor corrections to grammar and phrasing.

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• Staff have not incorporated or rejected any changes at this stage.
• Council direction is required on whether to:

Accept Tarbutt’s proposed revisions as presented,

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Request further clarification or negotiation, or

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Propose alternative wording.

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RECOMMENDATION

That Council review Tarbutt Township’s tracked-change document and provide direction to staff on whether to accept the proposed revision or engage in further discussion with Tarbutt.

Recommended Motion:

BE IT RESOVED THAT Council receive the report titled Fuel Services Agreement – Tarbutt Township Comments dated July 16, 2026;

AND THAT staff be directed to ……

ATTACHMENT – Fuel Services Agreement (tracked changes)

THE TOWNSHIP OF LAIRD

AND

THE TOWNSHIP OF TARBUTT
FUEL SERVICES AGREEMENT

THIS AGREEMENT is made effective as of the (blank) day of (blank), 2026 (the "Effective Date").

BETWEEN:

The Corporation of the Township of Laird (hereinafter referred to as the "Supplier")

AND:

The Corporation of the Township of Tarbutt (hereinafter referred to as the "Purchaser")

(Collectively referred to as the "Parties" and individually as a "Party")

WHEREAS the Supplier and the Purchaser are both municipal corporations governed by the Municipal Act, 2001 , S.O. 2001, c. 25, as amended; and

WHEREAS pursuant to the Municipal Act, 2001 , municipalities are authorized to enter into agreements with other municipalities regarding the shared use of municipal facilities and the joint provision of services; and

WHEREAS the Supplier owns and operates fuel tanks and pumps located at 149 Pumpkin Point Road West, Laird, Ontario (the "Facility"); and

WHEREAS the Purchaser desires to access and use the Facility for the purpose of refueling municipal vehicles and equipment, and the Supplier is agreeable to permitting such access and use subject to the terms and conditions set forth herein;

NOW THEREFORE , in consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. PURPOSE

This Agreement permits the Purchaser’s Roads Department to access and use the fuel tanks and pumps located at the Facility for the exclusive purpose of refueling municipal vehicles and equipment.

2. TERM

This Agreement shall commence on the Effective Date and shall continue in full force and effect until terminated in accordance with Section 8 of this Agreement.

3. ACCESS AND OPERATIONS

(a) 24/7 Access: The Purchaser’s authorized employees shall have unrestricted access to the Facility at all times, twenty-four (24) hours per day, seven (7) days per week.

(b) Keys and Entry Control: The Supplier's Roads Superintendent shall provide keys (or access cards/codes) to all Purchaser authorized employees who require access for operational purposes. The Purchaser is strictly responsible for safeguarding all access mechanisms provided to them.

(c) Compliance with Protocols: The Purchaser Both Parties shall comply with all safety, environmental, and operational protocols, policies, and procedures established by the Supplier, including any updates communicated in writing from time to time.

(d) Authorized Vehicles Only: The Purchaser shall ensure that only authorized municipal vehicles and equipment are refuelled at the Facility. Fuel shall not be dispensed into personal vehicles or unauthorized portable containers.

4. FINANCIAL ARRANGEMENTS

(a) Fuel Pricing: The Purchaser shall pay the Supplier the current per-litre price plus HST that the Supplier is billed for all fuel dispensed to the Purchaser.

(b) Invoicing and Payment: The Supplier shall issue invoices to the Purchaser on a monthly basis. Payment is due and payable within thirty (30) days of the invoice date.

(c) Maintenance and Repair Costs: The Supplier and the Purchase both agree to share equally the cost of routine maintenance, inspections and repairs to the fuel system, caused by reasonable wear and tear. Any costs, fees, or expenses arising solely from maintenance, inspections, or repairs attributable to the Purchaser’s use of the Facility fuel system, save and except routine maintenance and reasonable wear and tear, shall be at the sole expense and responsibility of the Purchaser. In the event that aAny such maintenance, inspection, or repair work that is required, the Purchaser shall provide written noticeshall be provided in writing to the Supplier forthwith. The Supplier shall have the exclusive right to coordinate and execute the necessary repairs or maintenance. Following the completion of the work, the Supplier shall invoice the Purchaser for the total

costs incurred, and the Purchaser shall pay such invoice in full within thirty (30) days of the invoice date. (Alternatively, if at fault, the cost of repairs can be sent directly to Tarbutt.)

5. MAINTENANCE AND INSPECTION

(a) Regulatory Compliance: Both Parties will ensure that the fuel tanks and pumps are maintained in strict accordance with all applicable environmental and safety regulations of the Province of Ontario and the federal laws of Canada, including the requirements of the Technical Standards and Safety Authority (TSSA).

(b) Inspections: Inspections of the Facility and equipment will occur monthly, with all resulting documentation shared promptly between both Parties. (How will this be done and who will do it? Alternate months? Is there a checklist?

6. ENVIRONMENTAL RESPONSIBILITIES

(a) Spill Prevention: The Purchaser Both Parties shall exercise the highest degree of care to prevent the spill, release, or discharge of fuel or any other hazardous materials while utilizing the Facility.

(b) Spill Reporting: In the event of a fuel spill or environmental release caused by the Purchaser, its employees, or agents, the Purchaser shall immediately notify the Supplier. and, wWhere required by law, the Ontario Ministry of the Environment, Conservation and Parks (MECP), the Spills Action Centre, and any other applicable regulatory authorities will be notified. Should a spill be caused by the Supplier, written notice will be provided to the Purchaser.

(c) Remediation and Clean-Up: The Purchaser Each Party shall be solely responsible, at its own expense, for the immediate containment, clean-up, and remediation of any spill or environmental contamination at the Facility caused by the negligence, acts or omissions of the Purchaser either party or its employees, in accordance with all applicable environmental laws.

(d) Purchaser Indemnity: The Purchaser Each party shall indemnify, defend and hold the Supplier other party and the Supplier’stheir elected officials, officers, employees, agents, contractors, successors and assigns, free and harmless from and against any claims (including third party claims), damages, losses, forfeitures, penalties, expenses or liabilities (including reasonable legal fees and other costs of litigation) arising from or caused in whole or in part, directly or indirectly, by any of the following, the foregoing indemnification shall survive any expiration or early termination of this Agreement:

(a) the discharge in or from the Facility by the acts or negligence of the Purchasereither party or its elected officials, officers, agents, employees,

contractors or subcontractors (“Supplier Parties”) ? of any Hazardous Material or Hazardous Substances which are not in compliance with all Environmental Laws, or the disposal, release, threatened release, discharge, or generation of Hazardous Material or Hazardous Substances which are not in compliance with all Environmental Laws to, in, on, under, about, or from the Facility by the Purchaser or any of the Purchaser Parties, or

(b) the failure of the Purchaser or any of the Purchaser Parties either party to comply with any Environmental Laws.

"Environmental Laws" means any and all federal, provincial and municipal laws, by-laws and regulations relating to:

(a) emission, discharges, spills, releases or threatened releases of pollutants, contaminants, "Hazardous Materials " (as hereinafter defined), or hazardous or toxic materials or wastes onto land or into ambient air, surface water, ground water, wetlands, septic systems;

(b) the use, treatment, storage, disposal, handling, of Hazardous Materials or hazardous and/or toxic wastes, material products or by-products (or of equipment or apparatus containing Hazardous Materials), or

(c) pollution or the protection of human health or the environment.

"Hazardous Materials" means

(i) hazardous materials, hazardous wastes, and hazardous substances as those terms are defined under any Environmental Laws,

(ii) petroleum and petroleum products including crude oil and any fractions thereof;

(iii) natural gas, synthetic gas, and any mixtures thereof;

(iv) asbestos or any material which contains any hydrated mineral silicate, including, but not limited to chrysotile, amosite, crocidolite, tremolite, anthophyllite, or actinolite, whether friable or non-friable;

(v) PCB's or PCB- containing materials, or fluids;

(vi) any other hazardous or radioactive substance, material, contamination, pollutant, or waste; and

(vii) any substance with respect to which any Environmental Law or Governmental Authority requires environmental investigation, monitoring or remediation. For purposes hereof, " Governmental Authority " shall mean any local, regional, provincial or federal entity, agency, court, judicial or quasi-judicial body, or legislative or quasi-legislative body.

7. INSURANCE AND INDEMNIFICATION

(a) Commercial General Liability: Each Party shall maintain Commercial General Liability insurance with a minimum limit of Five Million Dollars ($5,000,000) per occurrence for bodily injury, death, and property damage.

(b) Automobile Liability: The Purchaser Each Party shall maintain Automobile Liability insurance for all owned, non-owned, and hired vehicles accessing the Facility, with a minimum limit of Two Million Dollars ($2,000,000) per occurrence.

(c) Environmental/Pollution Liability: The Purchaser Each Party shall maintain Environmental Impairment or Sudden and Accidental Pollution Liability insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence to cover third-party bodily injury, property damage, and clean-up costs arising from pollution conditions.

(d) Additional Insured: The Purchaser Each Party shall name the Supplier Other Party as an "Additional Insured" on its Commercial General Liability and Environmental Liability policies with respect to liability arising out of the Purchaser's operations at the Facility.

(e) Certificates of Insurance and Notice of Cancellation: Upon execution of this Agreement, and annually thereafter, each Party shall provide the other with Certificates of Insurance evidencing that the required coverages are in full force and effect. Furthermore, the Purchaser shall ensure that its policies of insurance contain a provision or endorsement requiring the insurer to provide the Supplier with at least thirty (30) days' prior written notice of any policy cancellation, material change, or non-renewal.

(f) Indemnification: The Purchaser covenants to defend, indemnify and save harmless the Supplier, its elected officials, officers, employees, agents, contractors and subcontractors (“Supplier Parties”) from and against any and all claims and demands, actions, causes of action, losses, expenses, fines, costs (including legal costs), interest and damages of every nature and kind whatsoever including but not limited to injury or death to person or damage and destruction of property, including loss of revenue or incurred expense resulting and arising out of or occasioned by the Purchaser’s use of the Facility or breach of this Agreement. And t

The Purchaser further covenants to defend, indemnify and save harmless the Supplier and Supplier Parties with respect to any encumbrance on or damage to the Facility occasioned by or arising from the act, default, error, omission, fraud or negligence of the Purchaser, its elected officials, officers, agents, employees, contractors or subcontractors (“Purchaser Parties”) and the Purchaser agrees that the foregoing indemnity shall survive the termination of this Agreement notwithstanding any provisions of this Agreement to the contrary and be in addition to any insurance to be provided by the Purchaser and this indemnification shall bind the Purchaser Parties.

8. TERMINATION

(a) Notice Requirement: Either Party may terminate this Agreement without cause at any time by providing thirty (30) days’ prior written notice to the other Party.

(b) Immediate Termination for Default: The Supplier Either Party may terminate this Agreement immediately upon written notice if the Purchaser other party commits a material breach of this Agreement (including safety or environmental violations) and fails to remedy such breach within five (5) days of receiving written notice of the breach.

(c) Return of Access and Cessation of Use: Upon the effective date of termination, the Purchaser shall immediately return all keys and access devices issued under this Agreement, pay all outstanding invoices, and cease all access to and use of the Facility.

9. GENERAL PROVISIONS

(a) Governing Law: This Agreement shall be governed by, and construed in accordance with, the laws of the Province of Ontario and the federal laws of Canada applicable therein.

(b) Notices: Any notice required or permitted to be given under this Agreement shall be in writing and shall be deemed properly given if delivered personally, sent by courier, or transmitted by email to the following addresses:

To Supplier: [Insert Contact Person/Title, Address, Email] Jennifer Errington, Clerk Administrator

To Purchaser: [Insert Contact Person/Title, Address, Email] Carol Trainor, CAO/Clerk

Any notice given by courier shall be deemed to have been received on the fifth (5th) business day following the date of dispatch. Any notice given by email shall be deemed to have been received on the date of transmission if sent before 5:00 p.m. Eastern Standard Time (EST) on a business day. If transmitted by email after 5:00 p.m. EST, or on a Saturday, Sunday, or statutory holiday in Ontario, the notice shall be deemed to have been received on the next business day.

(c) Severability: If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be severed, and the remaining provisions shall continue in full force and effect.

(d) Force Majeure: Neither Party shall be liable for damages caused by delay or failure to perform its obligations under this Agreement where such delay or failure is caused by an event beyond its reasonable control, such as acts of God, extreme weather, strikes, or government action.

(e) Dispute Resolution: In the event of a dispute arising out of this Agreement, the Parties agree to first attempt to resolve the dispute through good faith negotiations between the respective Chief Senior Administrative Officers (or equivalents) (or we could say “The Clerks) of each Township. If the dispute cannot be resolved through negotiation within thirty (30) days, the Parties may mutually agree to submit the dispute to non-binding mediation. Should mediation fail or be declined, the dispute may then be submitted to binding arbitration in accordance with the Arbitration Act, 1991 , S.O. 1991, c. 17, or alternatively, be resolved through the courts of Ontario.

(f) Survival: The provisions of this Agreement pertaining to indemnification, environmental responsibilities, and financial obligations incurred prior to termination shall survive the expiration or termination of this Agreement.

(g) Entire Agreement: This Agreement constitutes the entire agreement between the Parties pertaining to the subject matter hereof and supersedes all prior agreements, understandings, negotiations, and discussions, whether oral or written.

(h) Amendments: No amendment, modification, or waiver of any provision of this Agreement shall be valid or binding unless it is in writing and signed by authorized representatives of both Parties.

(i) Waiver: The failure of either Party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that Party's right to subsequently enforce and compel strict compliance with every provision of this Agreement.

(j) Assignment: Neither Party may assign or transfer this Agreement, or any of its rights or obligations hereunder, without the prior written consent of the other Party.

(k) Relationship of Parties: The Parties are independent entities. Nothing in this Agreement shall be construed to create a partnership, joint venture, or agency relationship between the Parties.

(l) Counterparts and Electronic Signatures: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Delivery of an executed counterpart by electronic transmission (including PDF via email) shall be equally as effective as delivery of an original executed counterpart.

10. SIGNATURES

IN WITNESS WHEREOF , the Parties have executed this Fuel Services Agreement by their duly authorized representatives as of the Effective Date.

The Corporation of the Township of Laird - Supplier

Signature: (blank) Name: (blank) Title: (blank)- I have authority to bind the Corporation.

Date: (blank)

The Corporation of The Township of Tarbutt- Purchaser

Signature: (blank) Name: (blank) Title: (blank)- I have authority to bind the Corporation.

Date: (blank)

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Memo: Compliance Audit Committee

PDF pages 57 to 58.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: July 16, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Compliance Audit Committee

Background:

Pursuant to Section 88.37 of the Municipal Elections Act, 1996 , municipalities are required to establish a Compliance Audit Committee before October 1 of an election year. The Committee shall consist of not fewer than three (3) and not more than seven

(7) members.

Individuals are not eligible to serve on the Committee if they are:

• An employee or officer of the municipality or local board;
• A member of Council or a local board;
• A candidate in the election for which the committee is established; or
• A registered third party in the municipality for the election for which the committee is established.

During the 2022 municipal election, the Township of Macdonald, Meredith & Aberdeen Additional (MMAA) coordinated a Joint Compliance Audit Committee on behalf of the Central Algoma area municipalities. The Clerk at MMAA has contacted the members who served on the Committee in 2022, and all three (3) members have expressed an interest in serving on the Committee for the 2026 Municipal Election term.

The Clerk at MMAA has confirmed that the individuals who served on the Joint Compliance Audit Committee in 2022 – Jim Withers, Randy Barbarie, and Phyllis MacKay – have all expressed interest in serving again for the 2026 Municipal Election term. These individuals meet the eligibility requirements under the Municipal Elections Act, 1996 , and have prior experience serving on the Committee.

Analysis:

The purpose of the Compliance Audit Committee is to consider applications submitted by eligible electors regarding a candidate’s election campaign finances and determine whether a compliance audit should be granted. If an application is granted, the Committee appoints an auditor to conduct the audit and subsequently reviews the auditor’s report to determine whether legal proceedings should be commenced under the Municipal Elections Act, 1996.

Participation in a joint compliance audit committee allows municipalities to share administrative responsibilities and costs while ensuring compliance with legislative requirements.

Given their prior experience and continued interest, it is recommended that Council endorse the appointment of Jim Withers, Randy Barbarie, and Phyllis MacKay to serve on the Compliance Audit Joint Committee for the Central Algoma municipalities for the 2026 Municipal Election term.

RECOMMENDATION

Recommended Motion:

That Council pass the following motion:

BE IT RESOLVED THAT Council receives the Compliance Audit Committee report;

AND THAT Council approves participation in the Joint Compliance Audit Committee with the Central Algoma area municipalities for the 2026 Municipal Election term;

AND THAT Council endorses the appointment of Jim Withers, Randy Barbarie, and Phyllis MacKay to serve on the Compliance Audit Joint Committee for the Central Algoma municipalities for the 2026 Municipal Election term;

AND THAT Council authorize the Clerk to prepare a Compliance Audit Committee by-law.

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Planning: Application for Consent – L2026-03

PDF page 59.

Application for Consent – L2026-03 GJOS

Description:

The applicant, Meagan Gjos, on behalf of the owner Joan Marie Gjos, has submitted an application for consent to create a 5.7-hectare lot with frontage on Isbester Road and Lake George Road East. The intent use of the severed lot is to construct a house and shed and to keep horses on the property.

After reviewing the consent application, there appear to be no major issues with the proposal as presented. The property is eligible for consent.

It is recommended that Council approve consent application L2026-03.

PDF page 59 also includes a picture or diagram that is not reproduced here. Open PDF page 59.

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Memo: Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use

PDF pages 60 to 62.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: July 16, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use

Purpose:

To provide Council with background regarding the Algoma Horse Association’s (AHA) rental of the Laird Fairgrounds on June 12–14, 2026, outline the circumstances that occurred during their set-up period, and seek Council direction on whether to donate the use of the large barn to AHA for the remainder of the 2026 season.

Background:

AHA rented the Fairgrounds for June 12–14, 2026. As is customary, groups renting the Fairgrounds for a weekend are permitted access on the Friday evening at no charge for set-up. AHA arrived on Friday, June 12, to begin preparing for their event.

Upon arrival, AHA members found a large load of sand and multiple piles of lumber on the grounds. The sand delivery occurred unexpectedly, and staff were not aware it had been dropped off. In addition, staff were scheduled for First Aid Training that day. Staff had planned to relocate the lumber (stored for horse stall repairs) prior to AHA’s arrival, but the training session ran longer than anticipated, preventing completion of the clean-up.

AHA member Steve McBride, along with Township staff Vasco Dias and Ed Lapish, used their own equipment to clear the sand and lumber so the horse show could proceed as scheduled. Their efforts ensured the grounds were usable for the weekend rental.

Request from AHA

Following the event, Steve McBride advised staff that AHA is curious whether Council would consider donating the use of the large barn for the remainder of the 2026 season in recognition of the work completed on June 12, 2026. Steve indicated he is willing to donate his time and equipment used for the clean-up in exchange for this consideration.

AHA has confirmed upcoming horse shows on:

• July 17–19
• August 7–9
• August 28–30

Current Rental Rates & Practices

• Weekend rental of two barns (stall barns), horse arena, and one small concession booth (Saturday–Sunday): $350
• Customary practice: Friday evening access at no charge for set-up
• Large barn rental during horse events: $50 per day

The barn requires grooming and clean-up after rentals, as it is used as a

o

cool space for horses and becomes mucked up.

• Standard rate for the horse facility (two stall barns + arena): $175 per day
• Staff have observed that some groups advertise Friday evening activities, which exceed the intended grace period for set-up only.

Steve noted that AHA was not aware that Friday access is provided free of charge.

Analysis:

The unexpected delivery of sand and the delay in moving lumber created a barrier to AHA’s ability to set up for their June event. The clean-up completed by Steve McBride and Township staff ensured the show could proceed without cancellation or disruption.

Council may wish to consider whether the value of the work completed warrants donation of the large barn rental fees for AHA’s remaining 2026 events. Based on the scheduled dates, the donation of the large barn would represent:

• July 17–19: 2 days × $50 = $100
• August 7–9: 2 days × $50 = $100
• August 28–30: 2 days × $50 = $100
• Total potential donation: $300

Council may also wish to reaffirm expectations regarding Friday evening access to ensure groups understand that Friday is intended solely for set-up, not for hosting events.

Options for Council Consideration

• Donate barn use for the remainder of the 2026 season in recognition of the clean-up work performed.
• Decline the donation and continue charging the standard $50/day barn rental fee.
• Provide partial donation (e.g., one event only or reduced rate).
• Reaffirm Friday access policy to ensure groups do not advertise Friday events without rental payment.

RECOMMENDATION

Staff request Council direction on whether to donate the use of the large barn to AHA for the remainder of the 2026 season.

Recommended Motion:

That Council pass the following motion:

BE IT RESOLVED THAT Council receives the Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use report;

AND THAT Council directs staff to………….

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Oak ’ s Tree of Love, RE: Request for Proclamation, Flag Raising and Illumination – Pregnancy and Infant Loss Awareness Day & Month 2026, June 17, 2026.

PDF pages 63 to 64.

PDF page 63 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 63, or contact the Township office for an accessible format.

PDF page 64 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 64, or contact the Township office for an accessible format.

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2091-26 Conformity By-law

PDF page 65.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2091-26

BEING A BY-LAW to confirm proceedings of the meeting of Council, July
16, 2026.

WHEREAS Section 5(3) of the Municipal Act, R.S.O. 2001, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;

AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or a Committee of Council does not lend itself to an individual by-law;

THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LAIRD
HEREBY ENACTS AS FOLLOWS:

1. THAT the action of the Council at its meeting on July 16, 2026, in respect to each motion, resolution and other action passed and taken by the Council at its said meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.

2. THAT the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.

READ and passed in Open Council this 16 th day of July 2026.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

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