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Agenda
SPECIAL AGENDA – AGENDA 63
CORPORATION OF THE TOWNSHIP OF LAIRD
September 9, 2026, at 5:00 pm
Laird Township Fairgrounds: 127 Lake George Road East
1. Call to Order
2. Declaration of Pecuniary Interest
3. Agenda Approval
Recommendation: BE IT RESOLVED THAT Council hereby approves the September 9, 2026, agenda as presented.
4. Delegations and Presentations
5. Adoption of Minutes of Previous Meeting
6. Adoption of Accounts
7. Staff and Committee Reports
8. Unfinished Business
9. New Business
a. Laird International Raceway – End-of-Season Site Visit
Council will conduct the annual end-of-season walkthrough of the Laird International Raceway as required under Section 6.1(16) of the Lease Agreement to ensure the Premises is left in good condition and not in disrepair.
i. General Condition of Grounds and Facilities
Council will assess the overall conditions of the Premises, including:
- General upkeep of grounds and structures.
- Any operational or safety concerns.
- Completion of repairs identified during the previous walkthroughs.
ii. Outstanding Items from 2025 Season – Completion Review
Council will verify completion of the following outstanding items identified during the 2025 season:
- Repair chain-link fence at old entrance
- Repair or replace wheelchair access platform
- Repair to bleacher access and seating
iii. Outstanding Items from June 3, 2026 Site Meeting – Completion
Review
Council will review completion of items identified during the June 3, 2026 walkthrough:
- Discontinue use of extension cords and tidy the electrical setup to ensure compliance with electrical safety standards.
- Guard rails and catch fence repairs.
iv. Lease Compliance Review
Council will review compliance with the following obligations under the Lease Agreement:
- Grandstand Structural Engineer Report Confirm that the Tenant submitted the required annual structural engineer inspection prior to the first race (Lease, s.
6.1(4)).
- Public Washrooms – Maintenance & Shared Repairs
Review condition of public washrooms and confirm maintenance repair responsibilities (Lease ss. 5.1-5.2).
- Grounds Maintenance & Drainage Confirm grass cutting, general grounds upkeep, and proper drainage from the centre of the track (Lease ss. 6.1 (14-15)).
- Fuel Handling & Environmental Compliance
Verify compliance with Ministry of Environment requirements and confirm no underground fuel tanks have been installed (Lease s. 6.1(3)).
- Noise Testing Compliance
Confirm that noise testing procedures and adherence to the 100 dB limit (Lease s. 6.1((9)).
- Race Schedule Compliance
Verify permitted racedays, hours, and maximum number of races (Lease ss. 6.1 (10-12)).
v. Lease Agreement Timeline
Council will discuss the current lease agreement (June 1, 2022, ending May 31, 2027) and begin preparations for renewal discussions with the Tenant. Items for consideration include:
- Initiate lease renewal process
Council will confirm the Township’s intention to begin renewal discussions and outline the steps required to prepare for negotiations.
- Review of End-of-Term Obligations Council will review the Tenant’s obligations regarding fixtures and improvements at the end of the Term, including:
- Fixtures required to remain on the Premises (Lease s. 2.2(4))
- Improvements that become the property of the Township upon expiry (Lease s. 7.1)
- Identification of Potential Amendments Council will identify any operational, safety, or compliance issues from the 2025 and 2026 seasons that may require amendments to future lease terms.
- Scheduling of Renewal Meeting
Council will set a date to meet with the Tenant to discuss renewal terms, proposed amendments, and expectations for the next lease period.
10. Notices of Motion
11. Closed Session
12. Communications and Correspondence
13. Mayor and Council Comments
14. By-laws
a. 2095-26 Conformity By-law
Recommendation: BE IT RESOLVED THAT Council adopts By-law 2095-26, being a by-law to confirm the proceedings of the meeting of Council held on September 9, 2026.
15. Adjournment
Recommendation: BE IT RESOLVED THAT this Council shall now adjourn to meet again on September 17, 2026, at 6:00 p.m. or until the call of the chair.