Regular Council Meeting Agenda 48 – October 16, 2025

Council Regular Meeting – September 18, 2025

PDF pages 5 to 9.

REGULAR AGENDA – AGENDA 47
CORPORATION OF THE TOWNSHIP OF LAIRD
September 18, 2025, at 6:00 pm
Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Brad Shewfelt, Matt Frolick, Wayne Junor

Clerk: Jennifer Errington

Treasurer : Rhonda Crozier

Road Superintendent: David Pollari

Delegate: David Euler

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#206-25

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council hereby approves the September 18, 2025, agenda as presented.

Carried.

4. Delegations and Presentations

a. David Euler – Pumpkin Point Bird Viewing Platform – Update David Euler, representative from the Sault Naturalists, came to Council to provide an update on the Pumpkin Point Bird Watching Platform:

• Sault Naturalists have met with the Ministry of Natural Resources (MNR) to secure approval and permits for a smaller, higher platform.
• Sault Naturalists has received approval from MRN to remove dead Ash trees. The group would like the trees to be taken down and left on the ground. The group has requested the Township to assist with taking down the dead Ash trees that are a hazard. Council will have staff look at the trees to determine if the Township can be of assistance in taking them down.
• Sault Naturalists does have liability insurance on the group.

5. Adoption of Minutes of Previous Meeting

a. Council Regular Meeting – August 21, 2025

b. Recreation Committee Meeting – August 26, 2025

#207-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves minutes of the Regular Council meeting of August 21, 2025, and the Recreation Committee Meeting of August 26, 2025.

Carried.

6. Adoption of Accounts

a. General accounts to August 31, 2025

#208-25

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the general accounts to August 31, 2025, in the amount of $25,851.82.

Carried.

b. Roads accounts to August 31, 2025

#209-25

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the roads account to August 31, 2025, in the amount of $176,442.44.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

i. Road Superintendent Report

#210-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Road Superintendent Report dated September 18, 2025, as presented.

Carried.

ii. Bar River Bridge – Discuss Quotes and Options

#211-25

Moved by: Brad Shewfelt

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council receives the Bar River Bridge – Discuss Quotes and Options report dated September 18, 2025;

AND THAT the Council of the Township of Laird defer any decisions related to waterproofing or paving the Bar River Bridge until a professional structural engineer reviews the proposed work;

AND THAT the Township seek written confirmation from an engineer verifying the bridge’s capacity to support the additional load and that the proposed construction methodology is appropriate for the current condition of the structure;

AND THAT staff be directed to coordinate with the Township of Macdonald, Meredith and Aberdeen Additional to obtain a joint engineering review, if possible, in the interest of cost-sharing and project alignment.

Carried.

b. Clerk Administrator, Deputy Treasurer

i. Clerk’s Report

#212-25

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT the Clerk’s Report dated September 18, 2025, be received as presented and arising from the report;

THAT Council sets the Fall Clean-up dates for October 18 and 19, 2025;

THAT Council approves the Christmas acknowledgment as done in past years and requests staff to organize a Holiday Council and Staff dinner;

THAT Council approves the quote of DCR HVAC to repair the furnace at the Laird Hall in the amount of $1,930 plus HST, and to have Black Fox Electric install a surge protector for the building;

THAT Council approves sending the Clerk Administrator to the AMCTO Fall Meeting on October 9 - 10, 2025, in Elliot Lake;

THAT Council approves the Treasurer to attend the 2025 Northern Finance Workshop in Sudbury on October 15 – 17, 2025; and

THAT Council approves Laird Hall to purchase two new stoves for the kitchen, with funds for the purchase to come out of reserves.

Carried.

ii. Task Summary Sheet & Recent Activity Log

iii. Concern/Information Log – Updates

#213-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the September 18, 2025, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

c. Treasurer’s Report

d. Recreation Committee & Recreation Sub-Committees

i. Fairgrounds Sub-committee Minutes – September 9, 2025

#214-25

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council receives the Fairgrounds Sub-committee minutes dated September 9, 2025;

AND FURTHER THAT Council approves the Sub-committee Motion 38-25 to have a full day rental of the Laird Fairgrounds in the amount of $280;

AND FURTHER THAT Council approves sub-committee motion 39-25, to require a 50% non-refundable rental fee deposit for large event rentals, including but not limited to weddings and stags at the Gazebo.

Carried.

e. Cemetery Board

f. Planning Board

g. Police Detachment Board

h. Algoma District Services Administrative Board

i. Algoma District Municipal Association (ADMA)

i. ADMA – Thursday, October 9, 2025, at 6:00 p.m. – Virtual Meeting

#215-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the ADMA correspondence and further that Council will have Brad Shefelt and Todd Rydall attend the October 9, 2025, virtual meeting.

Carried.

8. Unfinished Business

a. Laird Fairgrounds Water Meters - ESTIMATE

BE IT RESOLVED THAT Council approve the estimate from Plumbers Plus in the amount of $3,373.05 plus HST to install two 1” brass water meter and two 1-1/4” brass water meter in water room at the Laird Fairgrounds. This will allow the Township to meter the water use of each distribution point.

AND THAT Council directs the Treasurer to use the remaining budget of the Gazebo man doors towards the water meter installation. Deferred. – Deferred to next year's budget.

b. Memo: Blue Box Program – Change Notice

#216-25

Moved by: Brad Shewfelt

Seconded by: Matt Frolick

BE IT RESOLVED THAT the report from the Clerk dated September 18, 2025, regarding the Blue Box Program – Change Notice be received;

AND THAT Council authorizes staff to approve the Change Notice as presented;

Carried.

c. Memo: Laird Fairgrounds Sewage ECA – Topographical Survey

#217-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT the report from the Clerk dated September 18, 2025, regarding the Laird Fairgrounds Sewage ECA – Topographical Survey be received;

AND THAT Council authorizes Algoma Engineering Co. to proceed with a topographical survey of both the Red and Blue Zones as proposed, at a total cost of $6,000, to support the Environmental Compliance Approval (ECA) process for the Laird Fairgrounds.

Carried.

9. New Business

a. Memo: Christmas Closure 2025

#218-25

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED that the report from the Clerk regarding Christmas Closures be received;

AND THAT Council authorizes the closure of the municipal office on Wednesday, December 24 until 9 a.m. on Friday, January 2, 2026;

AND THAT Council acknowledges the Clerk’s vacation request for two weeks from December 22, 2025, to January 3, 2026, inclusive.

Carried.

b. LIR Schedule Approval & Procedure for Curfew Extension

#219-25

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT the report from the Clerk Administrator dated September 18, 2025, regarding the Laird International Raceway 2026 Schedule and Procedure for Curfew Extension be received;

AND THAT Council approves the 2026 Laird International Raceway Schedule, including the following exceptions to the lease agreement:

• A Friday race on June 26, 2026, for Opening Weekend;
• A rain date on Friday, July 10, 2026;
• Pre-approved Sunday rain dates on June 28, 2026, and August 22, 2026;

AND THAT Council not approve an extension to the curfew, and that the terms of the lease agreement be upheld.

Carried.

10. Notices of Motion

11. Closed Session

#220-25

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council proceed into closed session at 7:52 p.m. in accordance with Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.

Carried.

a. Approval of closed meeting minutes of August 21, 2025.

b. Personal matters about an identifiable individual, including municipal or local board employees.

#221-25

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council come out of closed meeting session at 8:10 p.m. and continue with the Regular Council Meeting.

Carried.

Consideration of and action on matters arising out of the closed meeting.

12. Communications and Correspondence

13. Mayor and Council Comments

14. By-laws

a. 2061-25 Conformity By-law

#222-25

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council adopts By-law 2061-25, being a by-law to confirm the proceedings of the meeting of Council held on September 18, 2025.

Carried.

15. Adjournment

#223-35

Moved by: Wayne Junor

Seconded by: Todd Rydall

BE IT RESOLVED THAT this Council shall now adjourn to meet again on October 16, 2025, at 6:00 p.m. or until the call of the chair.

Carried.

Mayor – (blank) Shawn Evoy

Clerk – (blank) Jennifer Errington

Back to the agenda

Recreation Committee Meeting – September 30, 2025

PDF pages 10 to 11.

MINUTES

LAIRD RECREATION COMMITTEE

September 30, 2025, at 7:00 pm

Laird Township Council Chambers

Present: Shawn Evoy, Matt Frolick, Rhonda Crozier, JoAnne Entwistle, Justine Lamming, Noah Crozier, Suzanne Evoy

1. Call to Order

Chair Matt Frolick called the meeting to order at 7:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#33-25

Moved by: Shawn Evoy

Seconded by: Justine Lamming

BE IT RESOLVED THAT Recreation hereby approves the September 30, 2025 agenda as presented. Carried

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

a. Recreation Meeting – August 26, 2025

#34-25

Moved by: Justine Lamming

Seconded by: Suzanne Evoy

BE IT RESOLVED THAT Recreation approves Recreation Committee minutes of the Regular Meeting of August 26, 2025. Carried

6. Committee Reports

a. Bar River Hall – Fridge shelves are installed, Turkey Dinner this weekend, Christmas Dance scheduled for Fri. Dec. 17/25 not on Saturday this year.

Water System was over heating so Plumbers Plus installed a relief valve and its fixed.

b. Heritage – The plans for the new building have to be redone.

c. Laird Fairgrounds – The water will be turned off tomorrow and storage vehicles go in Oct 18/25.

d. Laird Hall – Coffee Fundraiser for Sylvan Circle turned out good. The handwash sink is installed along with outdoor plug. The furnace is repairs and the stoves were replaced from two that came from Laird Fairgrounds

e. G. W. Evoy Rink – A new chest freezer wash purchased.

f. Finns’ Bay Wharf – Meeting was held Sept. 23/25. Welcome new member Carole Ranta.

7. Adoption of Accounts

a. Recreation accounts for August, 2025

#35-25

Moved by: Shawn Evoy

Seconded by: Jo-Anne Entwistle

BE IT RESOLVED that the Recreation Committee approves the accounts for August 2025 in the amount of $12,949.71. Carried

8. Unfinished Business New Business

a. Budget Update – The treasurer presented a recreation budget update until end of Aug. 2025.

b. Pumpkin Fest – The committee discussed the Pumpkin Fest things like revenue cash $1350 approx. and pie revenue $420. Lots of coffee and hot chocolate consumed likely because of the rainy weather for an hour. We should consider selling T-Shirts next year.

#36-25

Moved by: Shawn Evoy

Seconded by: Jo-Anne Entwistle

BE IT RESOLVED that the Recreation Committee approves of donating the cash revenue from the Pumpkin Fest to the food bank along with the non-perishable food items. Carried

9. New Business

a) The donations received in memory of Mike Goertzen was discussed and the committee would like to see something purchased for the fairgrounds with the donated money.

10. Adjournment

#37-25

Moved by: Shawn Evoy

Seconded by: Justine Lamming

BE IT RESOLVED THAT this Recreation Committee shall now adjourn to meet again Sept. 30, 2025 at 7:00 p.m. or until the call of the chair. Carried.

Chair – (blank) Matt Frolick

Secretary – (blank) Rhonda Crozier

Back to the agenda

General accounts to September 30, 2025

PDF page 12.

Township of Laird

General Cheques for August 2025

ACCOUNTS CERTIFIED CORRECT
Motion # (Signed) Mayor

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Clerk as listed above.

(Signed) Clerk

I hereby certify that Accounts listed above have been paid, and amounts are charged to proper expenditure appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

Roads accounts to September 30, 2025

PDF page 13.

TOWNSHIP OF LAIRD

Road Department

VOUCHER LISTING

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Road Superintendent

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Road Superintendent as listed above.

(Signed) Mayor I hereby certify that Accounts listed above have been paid, and amounts are charged to Road Expenditure Appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

Task Summary Sheet & Recent Activity Log

PDF pages 14 to 15.

TASK SUMMARY SHEET RECENT ACTIVITY LOG

TASK SUMMARY SHEET RECENT ACTIVITY LOG

Back to the agenda

Concern/Information Log – Updates

PDF page 16.

TOWNSHIP OF LAIRD

Registered Concern/Information Log

DATE CONCERN ACTION COMMENTS IN RETURN

FINE LINE IN THE STAFF-COUNCILLOR RELATIONSHIP

Quote from Municipal World

Dealing with Problems - First of all the councillor should be taking e nquiries to the CAO, who should then coordin ate a response from staff. This point m ust be made crystal clear in training and pol icy should be repeated often. The councillor should be reminded th at the identity of the c omplainant is their per sonal information and will never be released t o someone else.

Admin, C oncern-Inform ation Log

Back to the agenda

Finns’ Bay Wharf Sub-committee Minutes – September 23, 2025

PDF pages 17 to 18.

MINUTES

FINNS’ BAY WHARF COMMITTEE MEETING
September 23, 2025 AT 6:00 PM

LOCATION; Todd Rydall’s home

Present: Todd Rydall (Chair) Jo-Anne Entwistle (Recording Secretary), Brad Shewfelt, Lee Ranta, Carol Ranta.

Regrets: Donna Connolly, John Hooper, Karolina Dick.

1. CALL TO ORDER/REVIEW THE AGENDA

(ON MOTION # 13-25) Moved by Brad Shewfelt Seconded by Carol Ranta “That the meeting be called to order by Todd Rydall, chairperson, and that the committee approves the Finns’ Bay Wharf Meeting Sub-committee Agenda of September 23, 2025”

CARRIED

2. MINUTES OF June 25, 2025

(ON MOTION #14-25) Moved by Lee Ranta, Seconded by Carol Ranta Ranta “That the committee approves the Finns’ Bay Wharf Sub-Committee minutes of June 25, 2025, as printed” CARRIED

3. DELEGATION AND PRESENTATIONS

BUSINESS ARISING FROM MINUTES

1) Welcome Carol Ranta to the Finns Bay Wharf Committee-Todd Rydall, Chair, welcomed Carol Ranta to the Finns’ Bay Wharf Committee

2) Finns’ Bay Wharf Budget 2025 update as approved by Laird Township Council--accessibility to gazebo-Laird Council has indicated that this modification should be included in the 2026 Wharf Budget

-brushing and spreading gravel will be done by the Laird Township Road Crew -life ring has been purchased it will be installed in the spring of 2026

3) Finns Bay Wharf Sign update-the sign is here and will be installed by the Laird Township Road Crew

4) Pumpkin Point Park Meet and Greet August 10, 2025 - was not as well attended as the Wharf Meet and Greet in 2024. The Pumpkin Point Park Committee will decide if they will offer the event again

5) Accessibility for Ontarians with Disabilities Act (AODA) and Ontario Human Rights Code Training-hard copies were given to Carol and Lee Ranta to read and notify Jennifer Errington, Laird Township Clerk on completion.

5. NEW BUSINESS

Five Year Plan For Finns’ Bay Wharf Commencing 2026

Year 1 (2026): Biannual Meet and Greet, make gazebo accessible by widening door and building a ramp, bike rack, wheelchair accessible outhouse with solar lights and windows, flag pole and flag.

Year 2 (2027): 16 ft.x16ft. deck with benches on three sides, use trap rock to fill in the gaps between the wharf steel wall and grass.

Year 3(2028):Biannual Meet and Greet, concrete pad and 24 ft.x36ft. gazebo

Year 4(2029): Investigate building a combined building for an accessible/family washroom with change table and change room.

Year 5 (2030: Biannual Meet and Greet, beach

(ON MOTION # 15- 25) Moved by Carol Ranta, Seconded by Lee Ranta “That the Wharf Committee Five Year Plan be accepted as presented commencing with Year one in 2026.”

CARRIED

6. CORRESPONDENCE

7. QUESTIONS AND CONCERNS

1) That the gravel be spread, brushing completed and sign installed by the end of 2025.

8. DATE OF NEXT MEETING: Wednesday, January 28, 2026 at the Laird Township Office.

ADJOURNMENT

(On MOTION # 16 -25) Moved by Brad Shewfelt, Seconded by Lee Ranta “That the September 23, 2025 meeting be adjourned and the Finns’ Bay Wharf Sub-committee will meet again on Wednesday, January 28 at 6:00 PM at Laird Township Office.”

CARRIED

Chair-(blank) (Todd Rydall) Recording Secretary-(blank) (Jo-Anne Entwistle)

Back to the agenda

Laird Hall Sub-committee Minutes – October 7, 2025

PDF pages 19 to 22.

LAIRD HALL COMMITTEE MEETING MINUTES

Date: October 7, 2025

Time: 6:30 p.m. Place: Laird Township Hall

PRESENT: Cheryl Frenette, Dick Beitz, Wayne Junor, Faye Crozier, Heather Taylor, Linda Kiraly (Chair), Jo-Anne Entwistle(Recording Secretary),

CHAIR: Linda Kiraly

1. CALL TO ORDER/REVIEW AGENDA

(ON MOTION # 12-25) Moved by Heather Taylor, Seconded by Dick Beitz “That the meeting be called to order by Linda Kiraly, chairperson, and that the committee approve the Laird Hall Meeting Agenda of October 7, 2025.”

CARRIED

2. MINUTES OF May 6, 2025, (printed & circulated)

(ON MOTION # 13-25) Moved by Wayne Junor, Seconded by Faye Crozier “That the committee approve the Laird Hall Sub-Committee minutes of May 6, 2025.”

CARRIED

3.DELEGATIONS AND PRESENTATIONS

4. BUSINESS ARISING FROM MINUTES

1) Items to offer on Market Place: The organ and encyclopedias were advertised on Marketplace. In spite of some interest, both items remain in the Laird Hall.

(ON MOTION # 14-25) Moved by Heather Taylor, Seconded by Cheryl Frenette “That Linda Kiraly reboot the ad on Marketplace for the organ and encyclopedias as well as inquire if Habitat for Humanity will take both of the items.”

CARRIED

2) Laird Hall Caretaker Report:

Hand wash Station-installed

-a sign designating “Hand Was Only” will be posted above sink

Stoves-swapped with Laird Fairgrounds, to be in Laird Hall until further notice

Faucet-the kitchen sink faucet is leaking. Plumbers Plus quoted $284. for faucet and $98.-$150 for installation depending how much installation time is required. He will also reinforce underneath until there are new counter tops.

Outside Plug and Surge Protector-installed by Black Fox Electric

Double Doors-A recent group using the hall could not lock double doors on two occasions. The Laird Hall Caretaker requested a Laird Staff member to assist and the doors were locked. Laird Township Clerk has directed the Laird Hall Caretaker to contact Hollow Metal Doors to determine if the mechanism can be replaced or if there is a need for new doors.

Windows and Siding- a quote for the washing of the interior and exterior windows and power wash the siding has been received. The cost is $550. plus $100. for travel. This will be submitted to Laird Council for consideration in the Laird Hall 2026 budget

Furnace-Laird Hall Caretaker sought assistance to change the filter and routine maintenance.

Dean Lamming was asked to service but was not the original installer. North Channel Heating and Cooling installed the furnace in 2020. Dean Lamming condemned the furnace due to a number of issues.

Mr. Lamming has since repaired it and installed a new thermostat. A few more repairs and parts are needed to complete the furnace reparations.

(ON MOTION # 15-25) Moved by Heather Taylor, Seconded by Faye Crozier “That the Laird Hall Committee requests clarification on any warranty from North Channel Heating and Cooling regarding the Laird Hall furnace. The Laird Hall Committee recommends that Laird Township obtain a service plan for annual maintenance of the Laird Hall furnace.”

CARRIED

3)Trillium Grant Application, Rural Enhancement Program Grant Application-Laird Hall was not successful in receiving the Trillium Grant. The time line was too short for Laird Staff to apply for the Rural Enhancement Grant. An application for the NOHFC grant is planned.

4) Acc essibility for Ontarians with Disabilities Act (AODA) and Ontario Human Rights Code Training-Everyone on the Laird Hall Committee has completed training.

5) Syl van Circle Coffee Break - The Coffee Break was successful raising $185. for future use at Laird Hall.

6) Possibility of pickle ball at Laird Hall-Laird Council does not feel that either Laird Hall or Bar River Hall are suitable for pickle ball. Future plans at the Laird Fairgrounds include a pickle ball court.

7) Resignation from Laird Hall Committee-Shawna Deplonty has resigned from the Laird Hall Committee.

5. OTHER/NEW BUSINESS:

Five Year Plan for the Laird Hall-commencing the year of 2026.

During discussion Heather Taylor volunteered to obtain quotes for the vent replacement and overhang roof. Jo-Anne Entwistle volunteered to obtain painting quotes. This is being done to more effectively and realistically formulate the 2026 Laird Hall Budget.

Year 1 (2026)-listed in order of priority:

double doors-investigate the repair or replacement

acoustic tiles-remove, recover and reinstall

paint- main hall, entrance way, kitchen and bathrooms

interior and exterior windows and siding-wash

-outside vent replacement and replace shingles with a new metal roof on overhang

Year 2 (2027)-replace island and new counter tops

Year 3 (2028)-strip floor, varnish and repaint lines, new flooring from man door to washrooms

Year 4 (2029)-upgrade washroom sinks and counter tops

Year 5 (2030) Finish year 1-4

(ON MOTION # 16- 25) Moved by Heather Taylor, Seconded by Dick Beitz “That the Laird Hall Committee Five Year Plan be accepted as presented commencing with Year One in 2026.”

CARRIED

6. CORRESPONDENCE

7. QUESTIONS AND CONCERNS

1) A concern was expressed that there is nowhere on the Laird Township Website to find a list of activities/events occurring at the Laird Hall. This concern will be brought to the attention of the Laird Township Staff.

9. DATE OF NEXT MEETING: Tuesday, January 20, 2026 at 6:30 p.m. at Laird Hall

ADJOURNMENT

(ON MOTION #17-25) Moved by Dick Beitz, Seconded by Heather Taylor. ‘That the October 7, 2025 meeting be adjourned and the Laird Hall Committee will meet again on Tuesday, January 20, 2026 at 6:30 p.m. at the Laird Hall.”

CARRIED

Chair(blank) (Linda Kiraly)

Recording Secretary(blank) (Jo-Anne Entwistle)

Back to the agenda

2025 Committee and Board – Additions to the Recreation Committee and to the Bar River Hall Sub-committee.

PDF pages 23 to 24.

Laird Township Committees and Boards Approved - January 16, 2025 2025 Motion #10-25 Main Recreation Committee (maximum 9 members -1 council) Name Role

Donna Bos Member Jo-Anne Entwistle Laird Hall Rep & Wharf Rep Suzanne Evoy Rink Rep Matt Follick Chair & Council Representative Rhonda Crozier Secretary-Treasurer PPP Rep Shawn Evoy Council Representative & BRH Rep Noah Crozier Member Justine Lamming Member Crystal Wells

Recreation Sub-Committees:

Bar River Community Centre - 1 Council

Name Role

Allen Cook

Pam Cook

Shawn Evoy Chair & Main Rec/Council Rep Suzanne Evoy

Marlene Paquette

Heather Frolick Caretaker Matt Frolick Council Representative Katie Hunter

Tianna Alton

G.W. Evoy Memorial Rink - 1 Council

Name Role

Allen Cook

Gage Evoy

Darin Evoy

Merril Evoy Chair

Shawn Evoy

Laird Fairgrounds Committee - 1 Council

Name Role

Brad Shewfelt O. F.A. member Vasco Dias Grounds manager Colleen Alloi

Jim Withers

Chuck Siddall

Rhonda Crozier Secretary Ashlee Boychuck

Justine Lamming

Patrick Connolly Motion: 195-25

Laird Hall Community Centre - 1 Council

Name Role

Dick Beitz

Shawna Deplonty Motion: 195-25 Heather Taylor Caretaker Cheryle Frenette

Linda Kiraly

Jo-Anne Entwistle Rec Representative Wayne Junor Council Representative

Faye Crozier

Pumpkin Point Park Committee - 1 Council

Name Role

Shawna Deplonty Motion: 195-25 Rhonda Crozier Secretary Kathy Sutherland Chair Vasco Dias Grounds Manager Joanne North

Todd Rydall Council Representative

Finns' Bay Wharf Committee - 1 Council

Name Role

Donna Connolly

John Ranta

Todd Rydall Chair/Council John Hooper

Arla Luepkes Motion: 148-25 Joanne Entwistle Rec Representative Karilina Dick

Brad Shewfelt

Carol Ranta Motion: 172-25

Laird Heritage Committee - 1 Council

Name Role

Linda MacDonald

Suzanne Evoy

Colleen Orr

Jennifer Errington Secretary/Clerk Justine Lamming

Shawn Evoy Council Representative/Chair

Laird Cemetery Board - 1 Council

Name Role

Shawn Evoy Chair/Council Representative Merril Evoy

Darin Evoy

Matt Frolick Council Representative Allen Cook

Brad Shewfelt

Jennifer Errington Secretary-Treasurer

Emergency Management Program Committee

Name Role

E. Shawn Evoy Chair/Mayor Jennifer Errington

Rhonda Crozier CEMC

Back to the agenda

September 25, 2025 Correspondence RE: Planning Board Response regarding OP Comments.

PDF page 25.

clerk@lairdtownship.ca

From: Jared Brice <Admin@tarbutt.ca>

Sent: September 25, 2025 12:05 PM

To: Jennifer Errington

Cc: Jean Palmer

Subject: RE: Planning Board Response regarding OP Comments

Good Morning Jennifer,

At its meeting on September 23rd, 2025, the Desbarats to Echo Bay Planning Board passed the following resolution.

Resolution 59-2025

Moved by: T. Graham Seconded by: J. Koivisto Be it resolved that the Board receives the comments from Mayor Evoy of Laird Township in reference to the Joint Official Plan and authorizes the Secretary-Treasurer to provide a response to Laird Township.

CD.

It is important to note that the comments provided by Mayor Evoy are in reference to the previous draft version of the Official Plan drafted by Municipal Planning Services. The current draft version of the Official Plan is being drafted by J.L Richards and Associates.

It is recommended that any comments provided be in reference to the current draft version of the Official Plan, which will be circulated shortly with the Planning Board and then the municipalities shortly thereafter. We would respectfully request that any comments be provided to the Planners at J.L. Richards and Associates for consideration once the current draft Official Plan becomes available.

Should you have any questions at this time, please let me know.

Thanks and have a good day!

Jared Brice

Township of Tarbutt:

Deputy Clerk/ Planning

Coordinator

Desbarats to Echo Bay Planning

Board:

Secretary-Treasurer

Tarbutt Fire Department:

Training Officer

Telephone 705-782-6776

Web www.tarbutt.ca

Email admin@tarbutt.ca

27 Barr Road South, R.R. 1

Desbarats, ON P0R 1E0

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DRAFT Fire Agreement – January 1, 2026 to December 31, 2026

PDF pages 26 to 34.

FIRE PROTECTION SERVICES COST-SHARING AGREEMENT

THIS AGREEMENT made the ___ day of (blank), 2025

BETWEEN:

THE CORPORATION OF THE TOWNSHIP OF MACDONALD,

MEREDITH AND ABERDEEN ADDITIONAL , a municipal corporation in the Province of Ontario pursuant to the Municipal Act, 2001 S.O. 2001 C. 25

(hereinafter referred to as " Macdonald ")

OF THE FIRST PART

• and -

THE CORPORATION OF THE TOWNSHIP OF LAIRD , a municipal corporation in the Province of Ontario pursuant to the Municipal Act, 2001 S.O. 2001 C. 25

(hereinafter referred to as " Laird ")

OF THE SECOND PART

WHEREAS the Council of Laird desires to provide fire suppression in and for the Township of Laird however does not have its own fire department;

AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, 1997 S.O. 1997, c. 4 authorizes a municipality to enter fire protection agreements with other municipalities to provide and/or receive fire protection services;

AND WHEREAS the Council of Macdonald has a volunteer fire department and has agreed to provide fire suppression services for Laird within the Township of Laird pursuant to this Agreement;

NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the mutual covenants and agreements herein contained and, subject to the terms and conditions hereinafter set out, the parties hereto agree as follows:

1. DEFINITIONS

In this Agreement,

(a) “ Designate ” means a fire officer or fire fighter acting on behalf of the Fire Chief;

(b) “ Fire Area ” means the geographic area of the Township of Laird;

(c) “ Fire Chief ” means the Chief of the Fire Department;

(d) “ Fire Department ” means the Township of Macdonald Meredith and Aberdeen Additional volunteer fire department; and

(e) " Fire Protection Services" means fire suppression, rescue and other emergency services and includes the following:

a. fire fighting for structural fires;

b. fire fighting for grass fires;

c. fire causes determination and investigations;

d. extrication services;

e. any other responses or incidents to which the fire suppression services would normally respond in Macdonald Meredith and Aberdeen Additional Township; and

f. administrative functions and services in respect to the provision of the previously mentioned services.

2. FIRE PROTECTION SERVICES

2.1 Macdonald shall provide Fire Protection Services within the Fire Area as reasonably possible based on available personnel and equipment and subject to the provisions and any exclusions set out in this Agreement. The Fire Chief or Designate, in their discretion, will determine the level of response provided for any calls received from Laird.

2.2 The Fire Protection Services provided under this Agreement shall be provided for the entirety of a call, including necessary reporting. The Fire Chief or Designate shall be in command of all Fire Protection Services provided to a call.

2.3 If as a result of a Fire Department response to a fire or emergency incident in the Fire Area, the Fire Chief or Designate determines that it is necessary to incur additional expenses, retain a private contractor, rent special equipment not normally carried on a fire apparatus or use more materials than are carried on a fire apparatus (the “ Additional Service ”) in order to suppress or extinguish a fire, preserve real or personal property, prevent a fire from spreading, control and eliminate an emergency, carry out or prevent damage to equipment owned by or contracted to the Fire Department, or otherwise carry out the duties and functions of the Fire Department and/or to generally make “safe” an incident or property, Laird shall be charged the full costs to provide the Additional Service including all applicable taxes. Laird shall pay Macdonald for the cost of such Additional Service within 30 days of Macdonald rendering an invoice to Laird in respect of same. Macdonald makes no representation or warranty that the level or degree of Fire Protection Services provided under this Agreement will be maintained or continued to any particular standard. Laird acknowledges and agrees that there may be from time to time interruptions or reductions in the level of Fire Protection Services, and that

Macdonald will not be held liable for any losses, costs, damages, claims or expenses in connection with any temporary reduction or interruption in Fire Protection Services due to emergencies, availability of personnel or resources, or other operational constraints howsoever caused.

2.4 Macdonald is not obliged to provide the Fire Protection Services to any occupier or property within the Fire Area if there is an outstanding stop work or fire prevention order in respect of the property that has not been remedied to the satisfaction of the Fire Chief or Designate, or where, in the opinion of the Fire Chief, provision of such Fire Protection Services presents a safety risk to any person including fire department personnel.

3. COST-SHARING AND FEES

3.1 In consideration of the provision by Macdonald of the Fire Protection Services, Laird agrees to pay Macdonald 50% of the annual Fire Department operating budget set by Macdonald. The operating budget shall include an annual contribution to the capital reserve fund for fire services. The operating budget shall be set by Macdonald in its sole discretion and shall be binding upon Laird for the purposes of this Agreement.

3.2 The payments made by Laird to Macdonald under this Agreement, including Laird’s share of the operating budget and contribution to the capital reserve fund, represents payment by Laird for Fire Protection Services only. Any amounts paid by Laird under this Agreement do not confer or vest any ownership interest, legal, beneficial or otherwise, in the Fire Department’s assets, equipment, infrastructure, or reserves, which shall remain the sole property of Macdonald. Any interest earned on any capital or other reserve contributions shall also remain the property of Macdonald.

3.3 Laird shall make the operating budget payments payable to Macdonald under section 3.1 of this Agreement in two equal installments in each year of the Term of this Agreement or any Renewal Term. The payments shall be made on or before June 30 and November 30 of each year. Any other payments required to be made by Laird under this Agreement shall be made within 30 days of Macdonald rendering an invoice for same.

3.4 Any budget surplus at the end of a fiscal year shall be divided equally (50/50) between Laird and Macdonald. Laird’s 50% share of any budget surplus will be credited to Laird’s payment obligations to Macdonald for Fire Protection Services for the next ensuing fiscal year either pursuant to a renewal of this Agreement or any other agreement. If Laird is not receiving Fire Protection Services from

Macdonald in the next ensuing fiscal year, Laird’s 50% share of the surplus shall be refunded to it by Macdonald.

3.5 Any budget deficits shall be divided equally (50/50) between Laird and Macdonald. Laird shall pay its 50% share of any budget deficit within 30 days following receipt of written notice and documentation explaining the deficit from Macdonald.

3.6 For greater clarity, Macdonald and Laird shall divide the actual costs incurred by the Fire Department during the Term or subsequent Renewal Term equally notwithstanding budgeted amounts and the actual costs shall be reconciled with surpluses and deficits dealt with pursuant to section 3.4 and 3.5 herein.

4. CAPITAL EXPENDITURES & RESERVE FUND

4.1 The operating budget prepared by Macdonald pursuant to this Agreement shall include a Fire Department capital reserve fund which will be maintained by and owned by Macdonald. Laird’s contribution pursuant to this Agreement shall include a 50% contribution to the Fire Department capital reserve fund. The Fire Department capital reserve fund shall be based on forecasted capital needs determined by Macdonald through its budgeting process.

expenditures and the purchase of capital items. The parties acknowledge and agree that there may be exceptional circumstances in which capital expenditures are required and capital items must be purchased that have not been forecasted in the annual operating budget and have not been included in the capital reserve fund. In

such circumstances, Macdonald shall provide as much advance notice and supporting documentation as reasonable possible. Laird shall be responsible for 50% of any unbudgeted capital expenditures notwithstanding same were not included in the budgeted capital reserve fund. In the case of unbudgeted capital expenditures, Macdonald shall invoice Laird in respect of same and Laird shall pay such invoice within 30 days of Macdonald rendering such invoice.

5. PLANNING AND TRANSPARENCY

5.1 Macdonald shall share its Fire Department Asset Management Plan with Laird to assist in forecasting and planning.

5.2 Macdonald retains the sole discretion and authority to purchase capital assets for the Fire Department, as needed, but will provide Laird with annual capital forecasts and budget documentation for its information and planning purposes.

6.MAINTENANCE PROJECTS

6.1 Fire hall maintenance shall be included in the operating budget.

6.2 Any single maintenance project exceeding $5,000.00 shall be considered a capital expense, and may be funded through the Fire Department capital reserve fund or, alternatively divided equally between Macdonald and Laird at the time of expenditure. The determination of whether the expense shall be funded through the Fire Department reserve fund or between the parties shall be made by Macdonald in its sole discretion.

7. LIABILITY AND INDEMNITY

7.1 Except as may be caused by the negligence of Macdonald its elected or non-elected officers, employees, agents, contractors or volunteers, Laird agrees to indemnify and to save harmless Macdonald, its elected or nonelected officers, employees, contractors, agents and volunteers from and against all costs, claims, actions, loss, injury, expense, damages, fines, judgments, or recoveries made, brought or recovered against the Macdonald, its elected and non-elected officers, employees contractors, agents and volunteers resulting from any act or omission of Macdonald or its elected and non-elected officers, employees contractors, agents and volunteers arising out of, related to or in connection with Fire Protection Services provided by Macdonald within the Township of Laird pursuant to this Agreement or not provided as permitted by this Agreement; and such indemnity shall include all legal costs incurred by the Macdonald (including fees and disbursements) and any administrative costs incurred by the Macdonald. This Agreement shall survive the termination or expiry of this Agreement. Each party covenants and agrees to maintain Municipal Liability Insurance, with minimum limits of at least $5,000,000.00 inclusive, per occurrence, protecting against liabilities arising from

acts done in pursuance of this Agreement. Each of the parties shall, at the request of the other, provide evidence of coverage as provided for in this clause.

7.2 Macdonald does not warrant or guarantee the continuance or quality of any of the Fire Protection Services provided under this Agreement and shall not be liable for any damages, expenses or losses occurring by reason of suspension of discontinuance of the Fire Protection Services for any reason which is beyond the reasonable control of Macdonald, including without limitation acts of God, forces of nature, soil erosion, landslides, lightning, washouts, floods, storms, serious accidental damage, strikes or lockouts, vandalism, negligence in the design and supervision or construction of the Laird’s municipal infrastructure, or in the manufacture of any materials used therein, and other similar circumstances.

8.TERM

8.1 This Agreement shall be effective from January 1, 2026, to December 31, 2026 (the “ Term ”) and may be renewed for subsequent periods of one year each from January 1 to December 31 (each a “ Renewal Term ”) on written mutual agreement by the parties.

9.TERMINATION

9.1 This Agreement shall not be terminated prior to the end of the Term or any Renewal Term unless mutually agreed upon by both parties.

10. NOTICES

10.1 Any notices to be given under this Agreement shall be in writing and shall be given by personal delivery, prepaid registered mail, facsimile transmission, electronic mail, or courier service, and subject to change by either party with written notice, shall be addressed as follows:

Corporation of the Township of Macdonald, Meredith and Aberdeen Additional

208 Church Street

PO Box 10

Echo Bay ON P0S 1C0

Attention: Lacey Kastikainen, CAO/Clerk

Phone: 705-248-2441

Fax: 705-248-3091

E-mail: laceyk@ontera.net

Corp oration of the Township of Laird

3 Pumpkin Point Road, RR 4

Echo Bay ON P0S 1C0

Attention: Jennifer Errington, Clerk Administrator

Phone: 705-248-2395

Fax: 705-248-1138

E-mail: clerk@lairdtownship.ca

or such other address as either party may advise the other in writing, in accordance with this section

Notices shall be deemed to have been effectively given on the date of personal delivery, facsimile transmission or e-mail if delivered before 4:00 p.m., or the next day if given after 4:00 p.m., or in the case of delivery by courier service, two (2) days after the date of delivery to the courier service, or in the case of service by registered mail, five (5) days after the date of mailing.

11. ARBITRATION

11.1 All matters in dispute between the parties hereto in relation to this Agreement shall be referred to a single arbitrator, if the parties hereto agree, otherwise to three arbitrators, one to be appointed by each party and a third to be chosen by the first two named before they enter upon the business of arbitration. The procedure to be followed shall be agreed to by the parties hereto or, in default of such agreement, determined by the arbitrator. The arbitration shall proceed in accordance with the provisions of the Arbitration Act, 1991 (Ontario). The award and determination of such arbitrator or arbitrators, or any two of such three arbitrators, shall be binding upon the parties hereto and their respective successors and assigns.

12. ASSIGNMENT

12.1 This Agreement shall not be assigned by either party without the express written consent of the other.

13. ENUREMENT

13.1 This Agreement shall ensure to the benefit of and be binding upon the respective successors and permitted assigns of the parties hereto.

14.MODIFICATION

14.1 No change or modification of this Agreement shall be valid unless it be in writing and signed by each party hereto.

15. HEADINGS

15.1 Headings that precede sections are provided for the convenience of the reader only and shall not be used in constructing or interpreting the terms of this Agreement.

16. GOVERNING LAW

16.1 The provisions of this Agreement will be governed and interpreted in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein.

17. SEVERABILITY

17.1 The parties agree that in the event that any provision, clause, Article or attachment herein, or part thereof, which form part of the agreement, are deemed void, invalid or unenforceable by a court of competent jurisdiction, the remaining provisions, clauses, Articles, attachments or parts thereof, shall be and remain in full force and effect.

18. COUNTERPARTS

18.1 This Agreement may be executed and delivered in any number of counterparts and all of these counterparts shall for all purposes constitute one Agreement, binding on the parties, notwithstanding that all parties are not signatory to the same counterpart.

19. INDEPENDENT CONTRACTOR

19.1 Neither party is considered in any way an employee, representative or agent of the other and each the relationship between the parties constituted by this Agreement is intended and is to be construed as that of independent contracting parties and not that of partnership, joint venture, agency, employment or any other association whatsoever.

20. FURTHER ASSURANCES

20.1 Each party shall at any time and from time to time, upon each request by the other party, execute and deliver such further documents and do such further acts or things as the other party may reasonably request to evidence, carry out and give full effect to the terms, conditions, intent and meaning of this Agreement.

[ Signatur es on Next Page ]

IN WITNESS WHEREOF the parties hereto have executed this Agreement by their properly authorized officers in that behalf and have affixed their Corporate Seals.

THE CORPORATION OF THE TOWNSHIP OF MACDONALD, MEREDITH AND ABERDEEN ADDITIONAL

Per:(blank) Name:

Title:

Per:(blank) Name:

Title:

We have authority to bind the Corporation.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

Per:(blank) Name:

Title:

Per:(blank) Name:

Title:

We have authority to bind the Corporation.

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Memo: Murray Drive

PDF pages 35 to 39.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: October 16, 2025

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk

Subject: Murray Drive

Background/Overview

At the June 19, 2025, Council meeting, Council passed motion 141-25, requesting staff to provide a report on Murray Drive.

Murray Drive is a part of the Caputo Subdivision. The subdivision application process began in 1982, and the lots were created in 1986. However, there is insufficient information on exactly what occurred with the Caputo Subdivision. Based on available records, staff understand that the subdivision collapsed, as the roadways were never constructed in accordance with the subdivision agreement.

According to MPAC data, the lots were created and transferred from James Caputo to the Township of Laird in 1997. Based on Council motions and correspondence with the Planning Board, it appears that Council was working towards opening Murray Drive and assumed responsibility for providing maintenance. In 1998, the Township proceeded to sell three lots on Murray Drive under the premise that the road would be developed.

Council Minutes and Correspondence Regarding Murray Drive

February 21, 1996

“Road superintendent Lapish is to complete a costing of road building for Murray Drive for spring consideration.”

February 18, 1998

#45-98

Moved by: Dick Beitz

Seconded by: Wayne Junor

THAT council draft an agreement with Albert Perrault regarding discussions to develop Murray Drive.

Carried.

March 4, 1998

“Albert Perreault appeared before council to discuss the proposed agreement regarding development of Murray Drive. An agreement on terms could not be reached.”

April 1, 1998

“Albert Perreault discussed the construction of Murray Drive and the proposed agreement with council.”

#81-98

Moved by: Wayne Junor

Seconded by: Todd Rydall

THAT the clerk and reeve be authorized to sign an agreement, as reviewed with Albert Perreault, regarding the opening of Murray Drive.

Carried.

(Signed Agreement Attached)

May 6, 1998

#118-98

Moved by: Fran Donaghue

Seconded by: Wayne Junor

THAT council request Albert Perreault replace the survey stake at the corner of Lot 13, Plan 1M463 on Murray Drive.

Carried.

September 16, 1998

“Albert Perreault appeared before council regarding Lot 25 Plan 1M463, off Murray Drive. Road Superintendent Lapish will estimate requirements regarding building this road to municipal standards.”

November 19, 1998

Correspondence with the Planning Board indicated a severance application was submitted for a lot on Murray Drive. The Clerk advised the Planning Board that:

“Please be advised that the Township of Laird will be bringing Murray Drive up to council’s standard in the immediate future, and will be maintaining same.”

November 17, 1998

#219-98

Moved by: Todd Rydall

Seconded by: Wayne Junor

THAT council approve upgrading of Murray Drive to a maximum expenditure of $3,000.00.

Carried.

Summary

No further Council motions regarding Murray Drive were located. It appears that Albert Perreault agreed to remove and retain trees within the sixty-six (66) foot road allowance, and that the Township intended to upgrade Murray Drive, with Council approving a maximum expenditure of $3,000.

As noted earlier, there is limited information available on the exact circumstances surrounding the Caputo Subdivision. It is staff’s understanding that the subdivision was never completed as planned, and that the Township ended up with many of the lots, some of which were later sold (see map below).

It doesn’t appear that any other motions were passed regarding Murray Drive. It appears that Albert Perrault agreed to remove and retain the trees on the sixty-six (66) foot road allowance and that the Township planned on upgrading Murray Drive to a maximum expenditure of $3,000.00.

According to available data, the lots were created in 1986 and transferred from James Caputo to the Township in 1997. It appears that in 1996, the Township began the process of selling one of these lots. At the February 21, 1996 meeting, Council directed the Road Superintendent to prepare a costing for constructing the road. Based on the motions listed above, it appears that Council intended to complete Murray Drive around the time the subdivision lots were being transferred to the Township.

It is believed that lots along Murray Drive were sold under the premise that the road would be developed.

Map – Properties shown in pink are owned by the Township. Properties along Tucket Boulevard have been designated as Park Land Lots.

Recent Development – Lot 34

A few years ago, the Township was approached by a person interested in purchasing Lot 34 Plan 1M463 and Council passed the following motion. This motion was passed without knowledge of the history of Murray Drive and the Township’s previous efforts to open the road in 1998.

August 24, 2023

#162-23

Moved by: Matt Frolick

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council supports the approval of allowing building on Lot 34 Plan 1M463 Murray Drive. The owner of the lot is responsible for maintaining the road until such time as the Road is brought to acceptable standards and approved by Road Superintendent. The cost to improve the road is to be borne by the owner of the lot/lots.

Carried.

RECOMMENDATION

Based on the findings of this report, staff recommend that Council should instruct the Road Superintendent to assess the current condition of Murray Drive and provide a cost estimate to bring the road up the municipal standard.

Recommended Resolution:

BE IT RESOLVED THAT Council receives the Murray Drive report dated October 16, 2025; and

FURTHER THAT Council requests the Road Superintendent to provide a cost estimate and plan to bring Murray Drive up to municipal standard.

ATTACHEMENTS

• Agreement dated 1 st day of April, 1998 between The Township of Laird and Albert Perreault

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Memo: Freight Containers (C-Cans)

PDF pages 40 to 43.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: October 16, 2025

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk

Subject: Freight Containers (C-Cans)

Background/Overview

At the March 21, 2024, Council meeting, Council passed motion 39-24 requesting the Clerk to investigate changes to the Building Code related to storage containers (C-Cans) under 161 ft 2 , and report back to Council on recommendations.

It appears that a formal written report was not submitted to Council, and that only a verbal update had been provided.

By-law 992-18 (Storage Container By-law) was passed on April 18, 2018. It amended the Zoning By-law to restrict the placement of storage containers in all zones except in accordance with the provisions outlined in the by-law. Notably:

• Storage containers are not permitted in the Hamlet Zone and Summer Cottage Zone.
• A maximum of two containers is allowed in the Agricultural and Commercial zones.

The main question raised was whether a storage container now requires a building permit, given recent changes to the Building Code that exempt structures under 161 ft 2 from requiring permits.

The Chief Building Official reviewed By-law 992-18 and advised that a building permit is still required for a storage container. This is because the permit serves as a tool to ensure compliance with zoning regulations, including:

• Placement within required yard setbacks;
• Prohibiting use for human habitation;
• Prohibiting storage of fuels or hazardous materials;
• Prohibiting use for workspaces, shops, offices or retail sales.

Although the Building Code change exempts small structures under 161 ft 2 , By-law 992-18 still applies, especially regarding zone restrictions. Under the by-law, the size of a storage container only matters insofar as it must not exceed 6 m (20’) in length and 2.4 m (8’) in height. A 12 m (40’) long container shall be allowed after inspection and

approval by the Chief Building Official. No stacking or connecting of storage containers shall be permitted.

Temporary Use During Construction

At the March 21, 2024 Council meeting, it was suggested that property owners actively building homes may require secure temporary storage for materials. In light of this, staff suggest that Council could consider developing a policy similar to the Temporary Trailer Use Policy, which allows trailers on a property during construction with a $5,000 permit.

A similar approach could allow temporary placement of a freight container during the building process. However, the Township is currently facing frequent requests for freight containers in the Summer Cottage Zone, where they are explicitly prohibited by By-law 992-18. Allowing temporary exceptions in these zones may lead to confusion or inconsistent enforcement — similar to past issues with unauthorized trailer use, where individuals assumed it was acceptable because others had done so.

Municipal Comparisons

Staff conducted a survey of five neighbouring municipalities. Key findings include:

• Four out of five municipalities restrict freight containers based on zoning and do not make exceptions for having them altered, disguised, or “dressed up” to look like a shed.
• Two of those that allow containers permit them temporarily while building.
• By-law 992-18 currently permits the temporary use of freight containers in all zones for:

"A period not to exceed five (5) days and only for the purpose of loading or unloading household items during the process of moving."

RECOMMENDATION

Staff recommend that if Council wishes to consider changes to the regulation of storage containers (C-Cans), any amendments to the Zoning By-law should be deferred until the Township completes its Official Plan. At that time, the Township will also be required to undertake a comprehensive review and update of the Zoning By-law. The issue of temporary use of storage containers during construction can be appropriately addressed as part of that full review process.

Recommended Resolution:

BE IT RESOLVED THAT Council receives the Freight Container (C-Cans) report dated October 16, 2025,

AND FURTHER THAT Council defers consideration of any amendments to the Zoning By-law related to storage containers until the completion of the Official Plan and the subsequent comprehensive review of the Zoning By-law.

ATTACHEMENTS

• By-law 992-18

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Planning: Application for Consent – L2025-10 Haldenby

PDF page 44.

Application for Consent – L2025-10 HALDENBY

Description:

The owner, Kimberly Anne Haldenby, wishes to have 3.20 Hectares severed and consolidated with Ivan Dean Haldenby's property, creating a 4.3-hectare lot. After reviewing the consent application, there appear to be no major issues in relation to the proposal as presented. It is recommended that Council approve consent application L2025-10.

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Planning: Application for Consent – L2025-07 Lanaway to Evoy

PDF page 45.

Application for Consent – L2025-07 LANAWAY TO EVOY

Description:

The owners Brent and Carol Lanaway, wish to have 5.1 Hectares severed and consolidated with Shawn Evoy’s property, creating a 11 Hectare lot. After reviewing the consent application, there appear to be no major issues in relation to the proposal as presented. Council reviewed this proposed severance and approved it in principle on June 19, 2025. It is recommended that Council approve consent application L2025-07.

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Policy Review: Health & Safety Policy and Violence and Harassment Policy

PDF pages 46 to 56.

THE CORPORATION OF THE TOWNSHIP OF LAIRD
By-Law No. 2001-23

Being a by-law to approve a policy for the Occupational Health and
Safety of Employees in the Workplace.

WHEREAS the Township of Laird complies with the Occupational Health and Safety Act, R.S.O 1990, Section 9.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
TOWNSHIP OF LAIRD ENACTS AS FOLLOWS:

1. That the aforementioned Policy is attached hereto as "Schedule A" and forms part of by-law Number 942-14.

2. This by-law rescinds by-law 942-14 passed in Open Meeting on February 5, 2014.

3. This by-law shall come into force and take effect immediately upon the final passing of same.

PASSED in open meeting this 19th day of October, 202'.3.

Mayor Shawn Evoy

~=-=

90,;..~µ

Clerk Errinon

Je niter

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Schedule A

to By-law Number 2001-23

Health and Safety Policy

Township of Laird is committed to preventing injury or occupational illness in the workplace. We recognize that all workers have the right to work in a safe and healthy workplace; and every reasonable measure will be taken to provide and maintain a safe and healthy work environment for all workers, sub-contractors, and the general public.

The Township shall strive to provide policies, programs and training to address, eliminate, and control hazards which may result in injury, illness, or losses. We are committed to ongoing evaluation and improvement of our program. Through formalized audits and routine inspections, we will strive for continuous improvement to our Health and Safety Management System.

The Township of Laird Management, Supervisory Staff, Employees, Sub-Contractors, and all other workers under the control of the Township of Laird are responsible to work in compliance with established protocols and procedures. This will include as a minimum, the Ontario Occupational Health & Safety Act, Workplace Safety and Insurance Act requirements, all other applicable Regulations, and the Township of Laird Health and Safety Program. It may also include Authority Safety Requirements (Municipal or Owner generated) as well as the Employer's Safety Program.

Supervisory staff is responsible for ensuring that their assigned work areas are maintained in safe and healthy work conditions. Supervisors will be provided with the training, tools, and materials to ensure their competency and ability to maintain a healthy and safe working environment. Workers shall be made knowledgeable of the hazards in their workplace so that they uphold their responsibilities of working to all safety standards.

We encourage everyone to take an active, positive position with regard to health and safety, as this is of fundamental importance to the success of Township of Laird's endeavors. We anticipate and expect that all persons involved will reflect our level of commitment directly and indirectly with our Township. Any person who feels that their contribution to the health and safety process would be significant is encouraged to discuss this with Supervision and Management so that together we can make a difference.

Township of Laird is committed to providing a safe and healthy workplace free from actual, attempted or threatened violence and/or harassment.

We realize that achieving these goals is not a light undertaking, and we wish to stress to all persons on, or associated with our Township, that we expect all persons to accept their respective health and safety responsibilities. In fairness to all parties, we must state unequivocally that Township of Laird will not tolerate unsafe practices or conditions, and we will hold the appropriate parties accountable for infractions.

This statement of our commitment and objectives is to be posted in a conspicuous location, where it is most likely to be read by persons attending the office and projects. In addition, all persons in our employ or under contragual COJI!mitment with us will be provided a copy for their personal reference.

Shawn Evoy

Mayor

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2062-25 Conformity By-law

PDF page 57.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2062-25

BEING A BY-LAW to confirm proceedings of the meeting of Council,
October 16, 2025.

WHEREAS Section 5(3) of the Municipal Act, R.S.O. 2001, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;

AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or a Committee of Council does not lend itself to an individual by-law;

THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LAIRD
HEREBY ENACTS AS FOLLOWS:

1. THAT the action of the Council at its meeting on October 16, 2025, in respect to each motion, resolution and other action passed and taken by the Council at its said meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.

2. THAT the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.

READ and passed on Open Council this 16 th day of October 2025.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

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