Regular Council Meeting Agenda 22 – May 23, 2024

REGULAR AGENDA – AGENDA 21

PDF pages 5 to 9.

REGULAR AGENDA – AGENDA 21
CORPORATION OF THE TOWNSHIP OF LAIRD
April 18, 2024, at 6:00 pm

Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Wayne Junor, Todd Rydall, Matt Frolick

Regrets: Ed Lapish

Clerk: Jennifer Errington

Treasurer: Rhonda Crozier

Road Superintendent: David Pollari

Delegates: Jared Brice, Dick Beitz, Brad Shewfelt

1. Call to Order

Mayor called the Regular meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#67-24

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council hereby approves the April 18, 2024 agenda as presented with the addition to include item 9. B. Memo: Laird Hall Old Propane Tank Sale.

Carried.

4. Delegations and Presentations

a. Agricultural Advisory Committee Laird Representatives: Dick Beitz and Brad Shewfelt and Agricultural Advisory Committee Secretary: Jared Brice

i. Memo: Agricultural Advisory Committee

ii. Prime Agricultural Designation discussion

• Dick Beitz, Brad Shewfelt, and Jared Brice reviewed the two maps with Council. One of the maps was supplied by Jared and the other map had notes from Dick Beitz and Brad Shewfelt's farm road tour.
• The green areas on the maps have a score of 60 and above, and yellow areas have a score below 60.
• Areas can be added or removed from the green area, but notes are required to make strong arguments for reasons why.
• There is the possibility of having an Agricultural 1 and Agricultural 2 designation in the Zoning By-law, Johnson Township has this in place.
• The Planning Board ideally would like a decision from Council as soon as possible.

5. Adoption of Minutes of Previous Meeting

a. Council Meeting – March 21, 2024

b. Recreation Committee Minutes – March 26, 2024 NOTE: No Quorum

#68-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves Council minutes of the Regular Meeting of March 21, 2024.

Carried.

6. Adoption of Accounts

a. General accounts to March 31, 2024

#69-24

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the general accounts to March 31, 2024, in the amount of $10,473.86.

Carried.

b. Roads accounts to March 31, 2024

# 70-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the roads account to March 31, 2024, in the amount of $36,233.89 as presented.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

i. Road Superintendent Report

# 71-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT the Road Superintendent Report dated April 18, 2024 be received as presented.

Carried.

ii. Council Q&A

b. Clerk Administrator, Deputy Treasurer

i. Clerk’s Report

#72-24

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT the Clerk’s Report dated April 18, 2024, be received as presented and arising from the report;

THAT Council approves Matt Frolick and Shawn Evoy to sit on the hiring committee of the Senior Machine Operator.

Carried.

ii. Council Q&A

c. Treasurer’s Report

i. Treasurer’s Report

#73-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT the Treasurer’s Report dated April 18, 2024, be received as presented and arising from the report; THAT Council approves the Karhi invoice being forwarded to LIR for payment, approves the 2012 International Truck minimum bid being set at $15,000.00 and approves the tax refund to Central 1 Credit Union.

Carried.

ii. Council Q&A

iii. Final Budget 2024

#74-24

Moved by: Matt Frolick

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council adopts the 2024 Budget and set the tax rates on a 3.83% increase in the amount of $1,856,871 and authorize the Clerk to draft the tax rates By-law.

Carried.

NOTE: Councillor Rydall left the meeting at 8:43 p.m.

iv. Reserve Report 2023 and 2024

#76-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT the 2023 and 2024 Reserve Report be received for information and the amendments to the 2024 Reserve be approved as discussed.

Carried.

d. Recreation Committee & Recreation Sub-Committees

i. Wharf Sub-Committee Request

#77-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives Wharf Sub-Committee Request and directs staff to deal with matters 1-3 and to have Staff research item 4 and report back to the Wharf Sub-Committee and Council.

Carried.

e. Cemetery Board

f. Planning Board

g. Police Service Board

h. Algoma District Services Administrative Board

i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

a. Task Summary Sheet & Recent Activity Log

b. Concern/Information Log – Updates

#78-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the April 18, 2024, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented and requests that a due date column be added.

Carried.

c. Memo: LIR Request for Test & Tune

#79-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the amendment to the Tentative Schedule of Events 2024 to include Thursday, June 6, 2024, as a Test and Tune event and to remove Thursday, July 11, 2024, as a race date as it is reserved for the RCMP Musical Ride; and further that any future changes to the schedule must be submitted to the landlord.

Carried.

d. Memo: Joint Recycling Contract at St. Joseph Turnoff

#80-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT the report from Staff be received dated April 18, 2024 for information; and THAT Tarbutt Township be advised that Council wishes to terminate the joint recycling contract for the recycle depot located at the St. Joseph Island Turnoff at the end of this year, 2024.

Carried.

e. Road Superintendent Policy

# 75-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts the Road Superintendent Policy as amended, and that with the passing of this previous Road Superintendent Policy(s) be rescinded.

Carried.

9. New Business

a. Councillor Lapish, request for leave of absence from Council until June 10, 2024.

#81-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves Councillor Lapish’s request for a leave of absence until June 10, 2024.

Carried.

b. Memo: Laird Hall Old Propane Tank Sale

#82-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council directs staff to sell the old propane tank located at the Laird Hall for $500.00 with the stipulation that it is being sold as is.

10. Notices of Motion

a. Council Vacancy Policy

#83-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts the Council Vacancy Policy as presented.

Carried.

Motion to Extend Meeting:

#84-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves proceeding with the meeting beyond 3 hours.

Carried.

11. Closed Session

#85-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council proceed into closed session at 8:56 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss a personal matter about an identifiable individual, including municipal or local board employees and in accordance with Section 239 (2) (d) of the Municipal Act in order to discuss labour relations or employee negotiations.

Carried.

a. Approval of closed meeting minutes of March 21, 2024

b. Personal matters about an identifiable individual, including municipal or local board employees. (3 matters)

c. Labour relations or employee negotiations. (2 matters)

#86-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council come out of closed meeting session at 9:27 p.m. and continue with the Regular Council Meeting.

Carried.

#87-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council accepts the resignation of Jason Petch, with regret, as Machine Operator Repairer, and directs the Clerk to advertise for this position.

Carried.

#88-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council adopts Stand-by Policy as discussed.

Carried.

12. Communications and Correspondence

a. Dr. Harold S. Trefry Memorial Centre, RE: Identifying Supports and Structures to Help Small and Rural Communities in Northern Ontario Respond to Disruption – March 10, 2024

13. Mayor and Council Comments

14. By-laws

a. 2013-24 Tree Canopy Policy

#89-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council adopts By-law 2013-24 being a by-law to adopt a Tree Canopy and Natural Vegetation Policy.

Carried.

b. 2014-24 Conformity By-law

#90-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts By-law 2014-24 being a by-law to confirm the proceedings of the meeting of Council held on April 18, 2024.

Carried.

15. Adjournment

#91-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT this Council shall now adjourn to meet again on May 23, 2024 at 6:00 p.m. or until the call of the chair.

Carried.

Mayor – (blank) Shawn Evoy

Clerk – (blank) Jennifer Errington

Back to the agenda

MINUTES OF THE LAIRD RECREATION COMMITTEE MEETING HELD AT THE

PDF pages 10 to 11.

MINUTES OF THE LAIRD RECREATION COMMITTEE MEETING HELD AT THE LAIRD TOWNSHIP OFFICE ON TUESDAY, APRIL 30, 2024

MEMBERS PRESENT: Suzanne Evoy Shawn Evoy Donna Bos Rhonda Crozier Jo-Anne Entwistle Brenda Aelick

REGRETS: Noah Crozier Matt Frolick Kelsey Bailey The meeting was called to order by Shawn Evoy, Chairperson.

ON MOTION (No. R12-24) Moved by Donna Bos, seconded by Suzanne Evoy "That the committee approves the Main Recreation Committee Agenda of April 30, 2024 as presented." CARRIED ON MOTION (No. R13-24) Moved by Jo-Anne Entwistle, seconded by Brenda Aelick "That the committee approves the Main Recreation Committee Minutes of February 27, 2024, as presented." CARRIED

Committee Reports:

1. G. W. Evoy Rink: Broken window was changed out.

2. Laird Hall: New propane tank in place. It is a rental. Sold old tank for $500

3. Bar River Hall Tender for exterior repairs has been sent out.

4. Finns Bay Wharf Gates need to be put back on. New sign coming for parking. Other property improvements planned.

5. Laird Fairgrounds Arena needs grooming. Vehicles out next weekend. New benches required for the baseball diamonds.

ON MOTION (No. R14-24) Moved by Donna Bos, seconded by Jo-Anne Entwistle "That the committee approves the account for February 2024 in the amount of $6333.23 as presented." CARRIED ON MOTION (No. R15-24) Moved by Brenda Aelick, seconded by Suzanne Evoy "That the committee approves the account for March 2024 in the amount of $1135.00 as presented." CARRIED

Business Arising from Minutes:

The township council is wanting to form a Pumpkin Fest Committee and is looking for members.

Staff is looking into finding a caterer for the Appreciation BBQ.

New Business:

ON MOTION (No. R16-24) Moved by Brenda Aelick, seconded by Donna Bos "That the recreation committee requests council to approve the addition to the budget of the 3 Library Boxes expenditure in the amount of $900.00." CARRIED

Pumpkin Seeds were not in on time to hand out for Earth Day.

Acting Chair, Shawn Evoy, declared a conflict of interest with Agenda item 3(d). ON MOTION (No. R17-24) Moved by Brenda Aelick, seconded by Suzanne Evoy "That the recreation committee is in favor of hiring the caretaker assistant and Heritage summer employee from last year, again this year.” CARRIED

ON MOTION (No. R18-24) Moved by Brenda Aelick, seconded by Suzanne "That the recreation committee approves of applying for the Inclusive Community Grant for Laird Fairgrounds." CARRIED

The next meeting will be held Wednesday, May 29, 2024 at 7:00p.m. at the Laird Township Boardroom.

ON MOTION (No. R18-24) Moved by Brenda Aelick

"That the April 30, 2024 meeting by adjourned.” CARRIED

CHAIRPERSON: (blank)

SECRETARY: (blank)

Back to the agenda

Township of Laird – General Cheques for April 2024

PDF pages 12 to 18.

Township of Laird

General Cheques for April 2024

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Mayor

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Clerk as listed above.

(Signed) Clerk

I hereby certify that Accounts listed above have been paid, and amounts are charged to proper expenditure appropriation.

Date Passed by Council (Signed) Treasurer

TOWNSHIP OF LAIRD

Road Department

VOUCHER LISTING

4.84

29.52 155.42

2.81

ACCOUNTS CERTIFIED CORRECT

PDF page 14 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 14, or contact the Township office for an accessible format.

PDF page 15 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 15, or contact the Township office for an accessible format.

PDF page 16 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 16, or contact the Township office for an accessible format.

HR Standing Committee

Minutes

Monday, April 15, 2024, at 7 p.m.
Location: Laird Township Boardroom

Present: Mayor Shawn Evoy, Clerk Jennifer Errington, Councillor Matt Frolick

1. Call to Order

Meeting was called to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#01-24

Moved by: Jennifer Errington

Seconded by: Matt Frolick

BE IT RESOLVED THAT HR Standing Committee approves the April 15, 2024 agenda as presented.

Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

6. Unfinished Business

7. New Business

a) Machine Operator Repairer Hiring Process:

i. Job Description - Review and make recommendations

• Reviewed and made amendments to the position description, from Machine Operator Repairer to Senior Machine Operator, and eliminated “Machine Operator Repairer has the responsibility for participating in long term road planning and decision making with respect to equipment, repairs, emergency road repairs and operations” and any reference similar to this. As this doesn’t accurately reflect the role as this is the Road Superintendent's responsibility.

ii. Job Advertisement - Review and make recommendations

• Made amendments to the job advertisement to reflect the amended job description.

iii. Interview Questionnaire - Review and make recommendations

• Added three new questions.

b) Delegation of Tasks – Review and make recommendations

• Discussed ideas on how to make the Clerk’s job easier to delegate tasks. Ideas: Staff meetings, lunch and learns, as ways to distribute tasks and have follow up on the progress of tasks.

c) Road Superintendent Policy – Review and make recommendations

• Reviewed changes made by the Clerk and edited.

8. Closed Session

#02-24

Moved by: Matt Frolick

Seconded by: Jennifer Errington

BE IT RESOLVED THAT HR Standing Committee proceed into closed session at 7:39 p.m. in accordance with Section 239 (b) of the Municipal Act in order to discuss a personal matter about an identifiable individual, including municipal or local board employees and Section 239 (2) (d) of the Municipal Act in order to discuss labour relations or employee negotiations.

a. Personal matters about identifiable individuals, including municipal or local board employees.

b. Labour relations or employee negotiations.

#03-24

Moved by: Jennifer Errington

Seconded by: Matt Frolick

BE IT RESOLVED THAT HR Standing Committee come out of closed meeting session at 8:09 p.m. and continue with Regular Meeting.

9. Communications and Correspondence

10. Meetings

a) HR Standing Committee will call meetings as required.

• HR Standing Committee will meet again on Tuesday, May 7, 2024, at 6:00 p.m.

11. Adjournment

#04-24

Moved by: Matt Frolick

Seconded by: Jennifer Errington

BE IT RESOLVED THAT this HR Standing Committee shall now adjourn to meet again as required.

Back to the agenda

TOWNSHIP OF LAIRD – 2023 Financial Snapshot

PDF pages 19 to 30.

TOWNSHIP OF LAIRD

2023 Financial Snapshot

UNAUDITED 2023 Year End

Revenue

TOWNSHIP OF LAIRD

2024 BUDGET

Changes March Draft Budget are bolded!

Fixed costs/revenue are italic!

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

RECREATION OPERATING

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

GENERAL OPERATING EXPENDITURES

GENERAL GOVERNMENT

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

ENVIRONMENTAL SERVICES

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

RECREATION OPERATING EXPENDITURES

Bar River Hall

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

Main Recreation

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

Laird Fairgrounds Cont…..........

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

HARDTOP MAINTENANCE

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

STORMS

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

OTHER EXPENDITURES

CEMETERY BOARD OPERATING

FINAL BUDGET 2024

2023 2023 2024

Description Budget Final

Capital Transportation Cont…...........

Back to the agenda

MINUTES – FINNS’ BAY WHARF COMMITTEE MEETING

PDF pages 31 to 42.

MINUTES

FINNS’ BAY WHARF COMMITTEE MEETING
May 1, 2024 AT 6:00 PM

LOCATION: LAIRD TOWNSHIP OFFICE

Present: Todd Rydall (Chair), Jennifer Errington (Laird Township Clerk), Jo-Anne Entwistle (Recording Secretary), Brad Shewfelt, Lee Ranta, (by phone), Karolina Dick, Arla Leupkes, Donna Connolly, John Hooper.

1. CALL TO ORDER/REVIEW THE AGENDA

(ON MOTION # 06-24) Moved by Brad Shewfelt, seconded by Donna Connolly “That the meeting be called to order by Todd Rydall, chairperson, and that the committee approves the Finns’ Bay Wharf Meeting Agenda of May 1, 2024”

CARRIED

2. MINUTES OF January 24, 2024

(ON MOTION #07-24) Moved by John Hooper, seconded by Arla Leupkes “That the committee approves the Finns’ Bay Wharf Sub-Committee minutes of January 24, 2024, as presented” CARRIED

3. DELEGATIONS AND PRESENTATIONS

The Clerk Jennifer Errington reviewed the following By-laws: By-law 1079-03 Violence and Harassment

By-law 1072-23 Terms of Reference of Laird Recreation and Sub Committees By-law 1097-23 Procedural Governance

4. BUSINESS ARISING FROM THE MINUTES

1) Street Block Party

( ON MOTION #08-24) Moved by Donna Connoly, Seconded by Arla Leupkes “That the Finns’ Bay Wharf Sub-Committee approves to have the Wharf Meet and Greet on Sunday, August 11, 2024 from 1-4 PM. The event will be a family event. Lee Ranta will spearhead. Todd Rydall will help. Notification of the event will be put in the Township Newsletter and will also ask for volunteers to participate or help out. Attendees will be asked to suggest a name for the Wharf Property. Hot dogs, water and name tags will be provided” CARRIED

2) Trillium Grant Application:

The Wharf property did not fit the criteria for a Trillium Grant Application

3) Safety Issue- rebar on concrete blocks

• No action at this time

4) Prevention of vehicles driving on the Wharf-one gate back in place and signage-

• Reported that Township Staff are addressing request.

5) Parking Lot Improvements

• Reported that Council approved the improvements to proceed.

6) Question regarding when Wharf property can be sold

• It was reported it can be sold March 2027.

7) Beaver damage and removal of broken bicycle

• Reported that Township Staff are addressing the stumps left by the beaver and will remove broken bicycle.

8) Wharf Property Power Quote-Power into Wharf: Discussion.

• Matter deferred to the Fall Wharf Meeting.

5. NEW BUSINESS

6. CORRESPONDENCE

7. QUESTIONS AND CONCERNS

1) John has sourced a buoy for display at the Wharf. Discussion and Motion will be on the agenda for the next Wharf Meeting.

NEXT MEETING: Wednesday, July 3, 2024 at 6:00PM Location: Laird Township Office

ADJOURNMENT

(On MOTION # 09 -24) Moved by John Hooper, Seconded by Brad Shewfelt “That the May 1, 2024 meeting be adjourned and the Finns’ Bay Wharf Committee will meet again on Wednesday, July 3, 2024 at 6:00 p.m. at the Laird Township Office”

CARRIED

Chair-(blank) (Todd Rydall)

Recording Secretary-(blank) (Jo-Anne Entwistle)

Laird Township Committees and Boards Approved ‐ January 18, 2024 2024 Motion #11‐24 Updated ‐ May 23, 2023 Motion #(blank) Main Recreation Committee (maximum 9 members ‐1 council)

Name Role

Donna Bos Member

Jo‐Anne Entwistle Laird Hall Rep & Wharf Rep Suzanne Evoy Rink Rep

Matt Follick Chair & Council Representative Brenda Aelick Fairgrounds Rep Rhonda Crozier Secretary‐Treasurer PPP Rep Shawn Evoy Council Representative & BRH Rep Noah Crozier Member

Kelsey Siddall

Recreation Sub‐Committees:

Bar River Community Centre ‐ 1 Council

Name Role

Allen Cook

Pam Cook

Shawn Evoy Chair & Main Rec/Council Rep Suzanne Evoy

Marlene Paquette

Heather Frolick Caretaker

Kelsey Bailey

Matt Frolick Council Rep

G.W. Evoy Memorial Rink ‐ 1 Council

Name Role

Allen Cook

Suzanne Evoy

Darin Evoy

Merril Evoy Chair

Shawn Evoy

Laird Fairgrounds Committee ‐ 1 Council

Name Role

Ed Lapish Council Rep

Brad Shewfelt O. F.A. member Brenda Aelick Chair / Main Rec Rep Vasco Dias grounds manager Colleen Alloi

Jim Withers

Chuck Siddall

Rhonda Crozier Secretery

Laird Hall Community Centre ‐ 1 Council

Name Role

Dick Beitz

Shawna Deplonty

Heather Taylor Caretaker

Cheryle Frenette

Linda Kiraly

Jo‐Anne Entwistle Rec Rep

Wayne Junor Council Rep

Faye Crozier

Pumpkin Point Park Committee ‐ 1 Council

Name Role

Dick Beitz

Shawna Deplonty

Rhonda Crozier Secretary Kathy Sutherland Chair Vasco Dias Grounds Manager Todd Rydall Council Rep

Finns' Bay Wharf Committee ‐ 1 Council

Name Role

Donna Connolly

John Ranta

Todd Rydall Chair/Council John Hooper

Arla Luepkes

Joanne Entwistle Rec Rep Karilina Dick

Brad Shewfelt

Stephen Zimmermann

Laird Heritage Committee ‐ 1 Council

Name Role

Linda MacDonald

Suzanne Evoy

Colleen Orr

Jennifer Errington Secretary/Clerk Shawn Evoy Council Rep/Chair

Laird Cemetery Board ‐ 1 Council

Name Role

Dick Beitz

Beth Bruce

Shawn Evoy Chair/Council Rep Merril Evoy

Darin Evoy

Matt Frolick Council Rep Allen Cook

Brad Shewfelt

Jennifer Errington Secretary‐Treasurer

Emergency Management Program Committee

Name Role

E. Shawn Evoy Chair/Mayor Jennifer Errington

Rhonda Crozier CEMC

Agenda 22 ‐ May 23, 2024 1 of 3

TASK SUMMARY SHEET RECENT ACTIVITY LOG

Agenda 22 ‐ May 23, 2024 2 of 3

TASK SUMMARY SHEET RECENT ACTIVITY LOG

Agenda 22 ‐ May 23, 2024 3 of 3

TASK SUMMARY SHEET RECENT ACTIVITY LOG

Agenda 22 ‐May 23, 2024

TOWNSHIP OF LAIRD

Registered Concern/Information Log

FINE LINE IN THE STAFF-COUNCILLOR RELATIONSHIP

Quote from Municipal World

Dealing with Problems - First of all the councillor should be taking enquiries to the CAO, who should then coordinate a response from staff. This point must be made crystal clear in training and policy should be repeated often. The councillor should be reminded that the identity of the complainant is their personal information and will never be released to someone else.

Reviewing the bids submitted, the Treasurer recommends accepting offer #2 to purchase the Laird Township’s 2012 International Model 760 Dump/Plow truck for $6,215.00 (HST included).

Rhonda Croizer

(blank) May 8, 2024 (Treasurer) (Date)

Tender #2 for the Bar River Hall Exterior Repairs was by invitation, six contractors were invited to participate, and one submitted a tender by the May 17, 2024, due date.

On review of the tender submitted, it is recommended that Bar River Hall Exterior Repairs Tender #2 be awarded to Stobie Mechanical & Welding in the amount of $180,154.19 plus HST.

The Request for Contractor Pricing for the Government Road Bridge closed on May 21, 2024, at 12 noon. Specifications and sketches were supplied by Matt Kirby of Tulloch Engineering, for fabrication, installation and adjustment of the Government Road Bridge, Laird Township.

On review of the quotes submitted, it is recommended that Pheonix Group in the amount of $47,469.28 plus HST be accepted. It is also recommended to continue using Tulloch Engineering to assist with the monitoring and supervision of project for an estimate of $18,640.00 plus HST.

ATTACHMENTS:

• Pheonix Group Quote
• Steel Speed Quote
• Engineering – Government Road Bridge Expansion Joint Repairs

Phoenix Group 149 Black Road Unit # 2 Sault Ste Marie Ontario P6B 0A3 (705) 575-3884 Fax (705) 575-6003

Confidential

Customer : Laird Township Attention : Clerk Date May 21 2024

We are pleased to submit the following

Total $47,469.28

Description : Repair Bridge as per Tulloch Docments & Site Visit

To Complete

Terms

NOTE:

Phoenix Group

Roland Hofmann

Back to the agenda

o/a 920919 ONTARIO INC.

PDF pages 43 to 55.

o/a 920919 ONTARIO INC.

P.O. Box 654, 487 Gran St.

Sault Ste. Marie, Ont., P6A 5N2

WEB SITE: www.steelspeed.com

Phone: (705) 946-5249 Fax: (705) 946-1699

QUOTATION

May 21, 2024 Quotation #: 24-136

To: Laird township

Attn: Clerk

Re: Laird Bridge — Government Road

WE ARE PLEASED TO PROVIDE THE FOLLOWING QUOTATION:

For the following scope of work, in accordance with the provided specifications and sketches by Matt Kirby of Tulloch Engineering, for fabrication, installation and adjustment of Government Road Bridge, Laird twp.

TOTAL QUOTATION $ 49,965

Notes:

• Due to the current volatility in the steel industry and until further notice, all prices for quotations are subject to price review, mill increases and any applicable scrap surcharges prior to order acceptance.
• Includes for the fabrication, delivery and installation of the following scope items:

Phase 1 – Jacking and resetting of the Bearings (Assumed to be completed in June 2024)

• Roadway closure to traffic with signage (daily or as needed) at both intersections north and south. EMS need to be notified of days of bridge work.
• New support columns, base plates/ cap plates and anchors bolts shall be supplied and installed as shown on the sketches provided previously May 1, 2024. All materials for these jacking supports shall be left permanent and galvanized.
• ½” shim plate on the concrete ballast wal l to be removed.
• Phase 2 – Saw cut asphalt on bridge, remove and dispose of 4” of asphalt, expose bridge in -fill unit and remove in-fill unit off bridge and amend as per the attached sketches Dated May 2, 2024.
• Remove the end in-fill units, Large HSS and smaller HSS tubes to be taken to the shop and modified as per the sketches dated May 2, 2024.
• Modified end assemblies shall be sent for galvanizing, then reinstalled on the bridge using the same anchoring pattern that it currently has.
• New top cover plates (loose) shall be galvanized and plug welded to the new end assembly once re-installed on the bridge.

-STEEL FABRICATION & ERECTION- METAL ROOFS & SIDING –MECHANICAL MAINTENANCE WORK-
ORNAMENTAL IRON WORK – RAILINGS & STAIRS – BOOMTRUCK RENTALS – MOBILE WELDING

o/a 920919 ONTARIO INC.

P.O. Box 654, 487 Gran St.

Sault Ste. Marie, Ont., P6A 5N2

WEB SITE: www.steelspeed.com

Phone: (705) 946-5249 Fax: (705) 946-1699

QUOTATION

• The North cover plate to be 2’ wide and extend overtop of the concrete ballast wall and will be anchored to ballast wall with Hilti 3/8” x 6” long beveled head concrete anchors similar to the sketches from May 1, 2024.
• The south cover plate is to be installed ½” short of the ballast wall face. Cover plates may need to be tapered to match finished elevations with asphalt on the bridge. All exposed edges of the cover plates shall be beveled to prevent catching the snowplow.
• Bridge closure and signage to be provided for this phase by Laird township or others.
• Fabrication of structural steel as per Tulloch supplied sketches, May 1, 2024, and May 3, 2024
• Includes for delivery and installation of all fabrications.
• Does not include for testing, inspection, or engineering support.

TERMS & CONDITIONS

2% per month service charges on overdue accounts.

13% HST Extra where applicable

Prices are effective for 45 days from date of closing

Trusting the above meets your approval, we remain,

Yours truly, 920919 Ontario Inc.

Per:(blank)

Jake Marcinkowski/Project Manager

-STEEL FABRICATION & ERECTION- METAL ROOFS & SIDING –MECHANICAL MAINTENANCE WORK-
ORNAMENTAL IRON WORK – RAILINGS & STAIRS – BOOMTRUCK RENTALS – MOBILE WELDING

clerk@la i rdtownship.ca

From: Matt Kirby <matt.kirby@tulloch.ca>

Sent: May 21, 2024 2:15 PM

To: clerk@lairdtownship.ca

Subject: Engineering - Government Road Bridge Expansion Joint Repairs

Hi Jennifer,

Please find the following breakdown for the estimate on the engineering/support for the repair work required at the

Government Road Bridge.

1. Pre-construction design repairs, site meetings and worked to get contractor pricing on repairs in short

order. -$6,240

2. Survey Monitoring of bridge once bearings are reset (to monitor vertical movements afterwards) -$3,500

(initial setup and prepare record data log)

a. 4 months of monitoring once the bearings are reset ( 2 times a month for first 2 months)+ once a

month for the later 2 months. Budgetted $850 per trip= $5,100 total. If the data shows lots of

movement right after resetting the bearings, then I would suggest monitoring more frequent.

3. Construction Supervision during the repairs -$1,900 / day (this assumes 8hrs on site+ travel and a daily

site report)-Assumed 2 days during construction= $3,800

Total estimate would be $18,640 + HST, we have developed the above using our hourly rates and estimate of

hours required onsite. TULLOCH would suggest working on a time & material basis using the hourly rates below:

The Request for Proposal (RFP) for the Waste Disposal Site Monitoring and Operations Reporting was by invitation, six Engineering Firms specializing in Environmental Engineering were invited to submit a proposal, and four responded by the May 17, 2024, due date.

On review of the proposals submitted, it is recommended that the RFP be awarded to Greenstone Engineering in the amount of $12,990.00, plus HST. The RFP was for water monitoring and reporting for a one-year period. Greenstone Engineering has provided a 5% discount with the condition of extending the contract over a 3-year period holding this discounted annual rate at $12,340.50. It is recommended that Council consider entering a 3-year contract in the amount of $12,340.50, not only is the price very economical having a 3-year contract will eliminate the need to go through this process each year. Initially, the thought was to do the RFP for a one-year period and approach Council to do an RFP for all engineering such as road work, etc. After reviewing submissions from engineers specializing in Environmental, it is clear that doing a broad RFP for all engineering would prevent cost savings.

PDF page 47 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 47, or contact the Township office for an accessible format.

info@lairdtownship.ca

From: r.w.ambeault@gmail.com

Sent: April 30, 2024 2:00 PM

To: info@lairdtownship.ca

Subject: for agenda of May 23rd council meeting

Flag Status: Flagged

To Mayor and Council for May 23 rd council meeting

It’s happened again ,today a serious car accident has been avoided at the intersection of Finns Bay Rd. North and people turning from Neebish Road to Finns Bay South.

This is a regular occurrence.

The council should be aware, this has been an ongoing issue for decades and still is not solved by the yield sign for those on Finns bay North, yielding to those turning from Neebish to Finns Bay South.

Most people not regularly give the right of way to cars on Neebish Rd. turning to Finns Bay south even though they are required to do so .

There are a number of factors I believe why this happens.

Firstly, it seems unnatural for people on Finns Bay Rd. North to give right away to people crossing in front of them.

Secondly, the speed changes from 50 km an hour to 60 km an hour at that intersection and many people use that small curve to increase their velocity and decreasing the possibility of giving someone turning left the right way.

Thirdly in winter, this past winter in particular, at least two cars went into the ditch by taking the curve to quickly from Finns Bay north on to Neebish Road. Winter driving that curve is extra dangerous.

For most of us on the South side, we were formally seasonal residence but now most of us live here year‐round and experience this difficulty on a daily basis. There is going to be an accident. Those of us on Finns south we have to regularly give right of way to those on Finns North, as they do not abide by the yield sign . It becomes our responsibility to avoid accidents because the other driver ignores the yield sign; the yield sign seems meaningless.

In my opinion, the only solution is putting a three‐way stop at that intersection. A stop for both Finns Bay North and Finns Bay South and Neebish Road so that the first person stopping at the intersection has the right of way.

Township Council ,you have a responsibility for the safety of your citizens, and those of you who have been around for a long time know that this intersection has always been a difficulty for the residences. Please discuss this stop sign option and make your choice for the safety of both north and South. Finns’ Bay Rd. residence .

Please respond to this email one way or another.

Thank you!

Ron Ambeault

43 Finns Bay Rd. South

PDF page 50 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 50, or contact the Township office for an accessible format.

PDF page 51 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 51, or contact the Township office for an accessible format.

PDF page 52 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 52, or contact the Township office for an accessible format.

PDF page 53 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 53, or contact the Township office for an accessible format.

PDF page 54 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 54, or contact the Township office for an accessible format.

PDF page 55 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 55, or contact the Township office for an accessible format.

Back to the agenda

FIRST AMENDING AGREEMENT

PDF pages 56 to 62.

FIRST AMENDING AGREEMENT
ON7494 Laird

This First amending agreement is made the 13th day of May, 2024 Between

The Corporation of the Township of Laird (Licensor)

And:

Xplore Inc . (Licensee)

Whereas

A. The Corporation of the Township of Laird and Xplore Inc. formally known as Xplornet Communication Inc are parties to a Ground Site Agreement dated December 21 st , 2016 (“the Agreement”) in respect of a leasehold interest in lands legally described as follows:

LT 9 RCP H760; PT LT 2 RCP H760 PT 1, 1R4750; LAIRD

B. The new parties hereto are desirous of further amending the Agreement as provided herein.

NOW THEREFORE IN CONSIDERATION of the covenants herein set forth, the parties mutually agree as follows:

1. Tower Site- Licensor agrees to permit Licensee to install a WIC (walk in cabinet), generator and two (2) propane tanks on the tower site within the area leased to support the new and future equipment additions planned on the tower.

2. Licensee shall follow site layout below in Schedule A.

3. BINDING AGREEMENT - All other terms of the Ground Site Agreement dated December 21 st , 2016 that are not inconsistent with the terms of this amendment shall remain in full force and effect.

IN WITNESS WHEREOF the parties hereto by their duly authorized representatives have set their hands and seals effective the date first above written.

Name: The Corporation of the

Township of Laird (Licensor) Xplore Inc. (Licensee)

Signature: (blank) Signature: (blank)

Joel Smith National Director, Real Estate & Municipal and Utility Relations

Page | 1

PDF page 57 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 57, or contact the Township office for an accessible format.

May 16, 2024

To Laird Township / Jennifer

To seek Pre approval, in favor in principal

From Mike and Lorrie Rollin / Harvey Matthews

Regards to : Severed lot (1.6 acres) on LakeView Drive

Discussion

We would like a lot on River Side Drive. Due to Algoma Health restrictions on lot size for septic and well we would need to increase size to 3 or 4 acres from the original size of 1.6 acres. The existing second severed lot on Lake View is under size and is a very low, wet and not well drained area for building a dwelling.

We have spoken to the Planning Board about different options such as lot adjustment / lot addition. Or do we have to consolidate the second severance back to the farm and then create a new lot? Has the number of severances increased since that time back in 1990 when this was initially completed when only two lots were allowed?

The potential dwelling in question would go between Harvey Matthews and the corner dwelling approximately in the middle. A driveway would be made and a culvert would be needed. Please pass along guidelines and any participation from Township with the culvert and ditches as well as any restrictions. See attached diagram.

We look forward to your response and direction on this matter.

Thank you

Harvey Matthews

Mike and Lorrie Rollin 705-257-9535

PDF page 59 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 59, or contact the Township office for an accessible format.

Ministry of Agriculture, Ministère de l’Agriculture, de

Food and Rural Affairs l'Alimentation et des Affaires rurales

Office of the Minister Bureau du ministre

77 Grenville Street, 11th Floor 77, rue Grenville, 11 e étage

Toronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1B3

Tel: 416 ‐ 326 ‐ 3074 Tél. : 416 326 ‐ 3074

www.ontario.ca/OMAFRA www.ontario.ca/MAAARO

April 16, 2024

His Worship Shawn Evoy

Township of Laird

lairdtwp@soonet.ca

Dear Mayor Evoy:

It has been brought to my attention that some municipalities in the province have implemented new stormwater fee structures, and others are exploring doing so.

As Minister of Agriculture, Food and Rural Affairs, I am writing to ask that your municipality considers the needs and potential impacts on agriculture in your community when evaluating proposed changes to stormwater or other fees and to offer any support that my ministry can provide as you fully consider the impacts.

As you know, Ontario farms contribute significantly to local economies while supporting access to high-quality food both domestically and globally. The agri-food sector employs over 836,000 people and contributed $48.8 billion to our provincial economy. Our government is committed to supporting the growth of the agriculture and food industry, which is why we released Grow Ontario: a provincial agri-food strategy to strengthen the agri-food sector, support economic growth, and ensure an efficient, reliable and responsive food supply for Ontarians.

To ensure that our food supply system continues to be responsible, trusted, and competitive on the world stage as well as a driver for economic growth in Ontario, it is important that all levels of government work closely with the agricultural community when evaluating new policies.

There is a need for special consideration for agricultural properties to ensure there are no unintended consequences that disproportionately impact farmers or greenhouse operators, as demonstrated in several of the new stormwater utility programs, including Brant County’s proposed Stormwater Utility Program, which will exempt agricultural properties from the new proposed fee.

…/2

Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 À bonne terre, bons produits Bureau principal du ministère: 1, rue Stone ouest, Guelph (Ontario) N1G 4Y2

‐ 2 ‐

It is also worth noting that many farmers have already invested in water management measures and may not utilize municipal waterways in the same manner as other businesses.

Staff at my ministry are available to provide guidance on supporting the growth of the agricultural community while balancing broader municipal needs. Please feel free to contact Scott Duff with any questions you may have at (519) 820-3331 or by email at scott.duff@ontario.ca.

I hope that your municipality will consider engaging more directly with farmers and greenhouse operators to mitigate any unintended impacts new charges may have. It is imperative that municipalities and the agricultural industry work together to ensure the economic prosperity of our rural communities now and well into the future.

Sincerely,

Lisa M. Thompson

Minister of Agriculture, Food and Rural Affairs

c: Scott Duff, Director, Policy Division

Did you know about the Farmers’ Wellness Initiative?

• Your mental health is important! If you’re a farmer or a member of a farm family and in need of mental health support, please call 1 ‐ 866 ‐ 267 ‐ 6255 and arrange to speak with a professional today.
• For additional resources visit: https://farmerwellnessinitiative.ca/.

PDF page 62 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 62, or contact the Township office for an accessible format.

Back to the agenda

By-law 1015-24

PDF pages 63 to 64.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-Law No. 1015-24

BEING A BY-LAW to set and levy final tax rates and to further provide for penalty and interest in default of payment thereof for 2024.

WHEREAS Section 312 of the Municipal Act, 2001 , as amended, provides that the Council of a local municipality shall pass a by-law to levy a separate tax rate on the assessment in each property class, and;

WHEREAS Section 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios, and;

WHEREAS the sum required for general municipal expenses purposes is estimated at $1,887,319 and;

WHEREAS certain education rates are provided in various regulations, and commercial and industrial education amounts have been requisitioned by the Province,

NOW THEREFORE the Council of the Corporation of the Township of Laird enacts as follows:

THAT all taxes shall become due and payable in 2 installments as follows: 50% of the final levy shall become due and payable on July 19, 2024 50% of the final levy shall become due and payable on September 20, 2024.

On all taxes of the levy, which are in default a penalty of 1.25 per cent shall be added and thereafter a penalty of 1.25 per cent per month will be added on the first day of each and every month the default continues, until December 31, 2024.

On all taxes in default on January 1 st , 2025, interest shall be added at the rate of 1.25 per cent per month for each month or fraction thereof in which the default continues.

Penalties and interest added in default shall become due and payable and shall be collected as if the same had originally been imposed and formed part of such unpaid tax levy.

• 2 -

THAT taxes are payable to the Township of Laird, at the Municipal Office, 3 Pumpkin Point Road West, R. R. #4, Echo Bay, ON P0S 1C0. This by-law comes into effect upon the date of passage.

PASSED in open meeting this 23 rd day of May 2024.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

Back to the agenda

By-law 2016-24

PDF page 65.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2016-24

BEING A BY-LAW to update Mayor and Councillor remuneration.

WHEREAS the Municipal Act, R.S.O. 2001, as amended, Section 283 (1) allows a municipality to pay any part of the remuneration and expenses of the members of any local of the municipalities and of the officers and employees of a local board; and,

WHEREAS the Municipal Act, R.S.O. 2001, as amended, Section 283 (2) allows that the municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity of members, officers or employees and if, (a) the expenses are actually incurred; or (b) the expenses, are, in lieu of the expenses incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expensed that would be incurred;

NOW THEREFORE the Council of the Corporation of Laird hereby declares that stipends shall be as follows:

Effective January 1, 2024: Mayor: $5,900 per year plus mileage stipend $300.00 Councillors: $4,590.39 per year plus mileage stipend $100.00

Effective January 1, 2025: Mayor: $7,000 per year plus mileage stipend $300.00 Councillors: $5,580.78 per year plus mileage stipend $100.00

All members of Council $75.00 for local day meetings outside of Laird Township and $50.00 for evening meetings outside of Laird Township.

Remuneration distributed four times a year: March, June, September and December.

AND FURTHER that the stipends shall be increased each year, effective January 1, 2026, based on the tax rate increase percentage from the previous calendar year.

AND FURTHER that the expense repayment to Councillors shall be dispersed only when the activity is authorized by Resolution of Council as per Per Diem policy and mileage to be determined by approved monthly rate chart.

AND FURTHER that this by-law shall repeal any other by-laws that are inconsistent with the provisions hereof.

AND FURTHER that this by-law comes into effect on January 1, 2024.

READ and passed in Open Council this 23 rd day of May 2024.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

Back to the agenda

By-law 2017-24

PDF pages 66 to 67.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2017-24

BEING A BY-LAW TO ESTABLISH THE SAULT STE. MARIE O.P.P.
DETACHMENT BOARD PURSUANT TO THE COMMUNITY SAFETY AND
POLICING ACT, 2019

WHEREAS The Township of Laird recognizes the importance of community involvement and oversight in matters pertaining to policing within our jurisdiction.

AND WHEREAS the Community Safety and Policing Act, 2019, empowers municipalities to establish Police Detachment Boards to provide civilian governance and oversight of policing services;

NOW THEREFORE , the Council of the Township of Laird enacts as follows:

1. Establishment of the Sault Ste. Marie O.P.P Detachment Board

1.1 . There shall be established a Sault Ste. Marie O.P.P. Detachment Board (hereinafter referred to as “the Board”) for the purpose of advising the Ontario Provincial Police detachment commander assigned to the Sault Ste. Marie detachment, with respect to O.P.P. services in the catchment area of the board.

2. Composition of the Board

2.1 . The Board shall consist of the following members:

a) One member appointed by the Council of the Township of Macdonald, Meredith & Aberdeen Additional, who is a member of the Council of the municipality.

b) One member appointed by the Council of the Township of Laird, who is a member of the Council of the municipality.

c) One community member appointed by the Council of the Township of Macdonald, Meredith & Aberdeen Additional, who is neither a member of the Council of, nor an employee of, the municipality.

d) One community member appointed by the Council of the Township of Laird, who is neither a member of the council of, nor an employee of, the municipality.

e) One provincial appointee, appointed by the Minister in accordance with the qualifications set out in the Community Safety and Policing Act, 2019.

3. Qualifications

3.1. Appointees to the Sault Ste. Marie O.P.P. Detachment Board should be active members of their community with general knowledge of O.P.P. Detachment Boards’ duties and responsibilities and awareness of community safety issues and programs within their local community.

3.2 Members appointed by the Solicitor General must be residents of Ontario and must meet the eligibility criteria outlined in the Community Safety and Policing Act, 2019.

4. Terms of Office

4.1 The term of office for members of the Board shall be as follows:

a) Members appointed by Laird Township and Macdonald, Meredith & Aberdeen Additional Township shall have terms of office set by their respective municipalities, not to exceed the term of office of the council of the municipality that appointed them.

b) The term of office for the provincial appointee shall be set out by the Minister.

5. Meetings

5.1 The Board shall meet a minimum of four times per year, as required by the Community Safety and Policing Act, 2019.

6. Remuneration

6.1 Appointees to the Sault Ste. Marie O.P.P. Detachment Board shall be remunerated by the municipalities that appoint members to the board.

7. Repeal

7.1 Any by-laws or parts of by-laws that are inconsistent with the provision of this by-law are hereby repealed.

8. Effective Date

8.1. This bylaw shall come into force and effect upon the date of its final passage and approval by the Township Council.

READ and passed on Open Council this 23rd day of May 2024.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

Back to the agenda

By-law 2018-24

PDF page 68.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2018-24

BEING A BY-LAW to confirm proceedings of the meeting of Council, May 23,
2024.

WHEREAS Section 5(3) of the Municipal Act, R.S.O. 2001, as amended requires a municipal council to exercise its power by by-law except where otherwise provided;

AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or a Committee of Council does not lend itself to an individual by-law;

THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LAIRD
HEREBY ENACTS AS FOLLOWS:

1. THAT the action of the Council at its meeting on May 23, 2024, in respect to each motion, resolution and other action passed and taken by the Council at its said meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.

2. THAT the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.

READ and passed on Open Council this 23rd day of May 2024.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

Back to the agenda