Regular Council Meeting Agenda 62 – August 20, 2026

Council Regular Meeting – July 16, 2026

PDF pages 6 to 9.

REGULAR AGENDA – AGENDA 61
CORPORATION OF THE TOWNSHIP OF LAIRD
July 16, 2026, at 6:00 pm

Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Wayne Junor, Matt Frolick, Brad Shewfelt

Clerk: Jennifer Errington

Treasurer: Rhonda Crozier

Acting Road Supt.: Ed Lapish

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#168-26

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council hereby approves the July 16, 2026, agenda as presented.

Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

a. Council Regular Meeting – June 18, 2026

b. Council Special Meeting – June 30, 2026

c. Recreation Committee Meeting – June 23, 2026

#169-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves minutes of the Regular Council meeting of June 18, 2026, Special Council meeting of June 30, 2026 and the Recreation Minutes of June 23, 2026.

Carried.

6. Adoption of Accounts

a. General accounts to June 30, 2026

#170-26

Moved by: Brad Shewfelt

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the general accounts to June 30, 2026, in the amount of $14,166.52.

Carried.

b. Roads accounts to June 30, 2026

#171-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the roads account to June 30, 2026, in the amount of $90,049.81.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

i. Road Superintendent Report – Verbal Report

#172-26

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the Road Superintendent Report dated July 16, 2026, as presented;

AND THAT Council directs staff to put in a turnaround at the end of Riverside Drive.

Carried.

b. Clerk Administrator, Deputy Treasurer

i. Cler k’s Report – Verbal Report

#173-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Clerk’s Report dated July 16, 2026, as presented.

Carried.

ii. Task Summary Sheet & Recent Activity Log

iii. Concern/Information Log – Updates

#174-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the July 16, 2026, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

c. Treasurer’s Report

i. Budget Variances Report

#175-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the July 18, 2026 Budget Variances Report.

Carried.

d. Recreation Committee & Recreation Sub-Committees

i. Laird Hall Sub-committee Minutes – June 16, 2026

ii. Wharf Sub-committee Minutes – June 24, 2026

iii. Laird Fairgrounds Sub-committee Minutes – June 15, 2026

#176-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Laird Hall Sub-committee minutes of June 16, 2026, the Wharf Sub-committee minutes of June 24, 2026, and the Laird Fairgrounds Sub-committee minutes of June 15, 2026.

Carried.

iv. Pumpkin Fest Committee Meeting Report – July 3, 2026

#177-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Pumpkin Fest Committee Meeting Report of July 3, 2026.

Carried.

e. Cemetery Board

f. Planning Board

g. Police Detachment Board

h. Algoma District Services Administrative Board (ADSAB)

i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

a. Memo: Fuel Service Agreement – Tarbutt Township Comments Report

#178-26

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

IT RESOLVED THAT Council receive the report titled Fuel Services Agreement – Tarbutt Township Comments dated July 16, 2026;

AND THAT staff be directed to accept the modified Fuel Service Agreement and direct staff to prepare a By-law to adopt the agreement.

Carried.

9. New Business

a. Memo: Compliance Audit Committee

#179-26

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Compliance Audit Committee report;

AND THAT Council approves participation in the Joint Compliance Audit Committee with the Central Algoma area municipalities for the 2026 Municipal Election term;

AND THAT Council endorses the appointment of Jim Withers, Randy Barbarie, and Phyllis MacKay to serve on the Compliance Audit Joint Committee for the Central Algoma municipalities for the 2026 Municipal Election term;

AND THAT Council authorize the Clerk to prepare a Compliance Audit Committee by-law.

b. Planning: Application for Consent – L2026-03

#180-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Consent Application L2026-03 and directs staff to communicate with the Desbarats to Echo Bay Planning Board that Council recommends consent not be given as Council does not want to see farms carved up, Council has denied proposed plans like this one in the past and keeping with the future Official Plan that would restrict this severance and it would go against the Provincial Policy Statement policies requiring the preservation of agricultural areas and limiting non-farm lot creation within them.

Carried.

c. Memo: Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use

#181-26

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use report;

AND THAT Council directs staff to donate the big barn use for the remainder of the 2026 season as long as it is before winter storage and that staff is to reaffirm Friday access policy to ensure groups do not advertise Friday events without rental payment.

Carried.

10. Notices of Motion

11. Closed Session

#182-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council proceed into closed session at 7:40 p.m. in accordance with Section 239(2) of the Municipal Act, 2001, for the following reasons:

• Personal matters about an identifiable individual – s.239(2)(b);
• Proposed or pending acquisition of land – s.239(2)(c).

Carried.

Closed Session Items

a. Approval of closed meeting minutes – June 18, 2026.

b. Employee medical leave update – s.239(2)(b).

c. Land Acquisition – Appraisal Direction – s.239(2)(c).

e. Personnel – Temporary Position Applicants – s.239(2)(b).

#183-26

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council come out of closed meeting session at 8:02 p.m. and continue with the Regular Council Meeting.

Carried.

Consideration of and action on matters arising out of the closed meeting.

Council reported that direction was provided to staff on matters discussed in closed session.

12. Communications and Correspondence

a. Oak’s Tree of Love, RE: Request for Proclamation, Flag Raising and Illumination – Pregnancy and Infant Loss Awareness Day & Month 2026, June 17, 2026.

13. Mayor and Council Comments

14. By-laws

a. 2091-26 Conformity By-law

#184-26

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts By-law 2091-26, being a by-law to confirm the proceedings of the meeting of Council held on July 16, 2026.

Carried.

15. Adjournment

#185-26

Moved by: Wayne Junor

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT this Council shall now adjourn to meet again on August 20, 2026 or until the call of the chair.

Carried.

Mayor – (blank) Shawn Evoy

Clerk – (blank) Jennifer Errington

Back to the agenda

General accounts to July 31, 2026

PDF page 10.

Township of Laird

General Payables for July 2026

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Mayor

To Treasurer of Laird Township Authority Herewith To issue payment of Accounts Certified

by Clerk as listed above.

(Signed) Clerk

I hereby certify that Accounts listed above have been paid, and amounts are charged to proper expenditure appropriation.

Date Passed by Council (Signed) Treasurer

Payables for Laird Hall Foundation & Repairs to August 12, 2026

$84,984.41

Back to the agenda

Roads accounts to July 31, 2026

PDF page 11.

TOWNSHIP OF LAIRD

Road Department

VOUCHER LISTING

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Road Superintendent

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Road Superintendent as listed above.

(Signed) Mayor I hereby certify that Accounts listed above have been paid, and amounts are charged to Road Expenditure Appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

Road Superintendent Report – Verbal Report

PDF pages 12 to 13.

The Township of Laird

Roads Department Report to Council

Submitted by: Ed Lapish, Acting Roads Superintendent

Reporting Period : August 2026

Work Completed

New windows were installed in the Roads Department shop. The shop overhead doors also received new trim and weather stripping to improve the condition and efficiency of the building. Repairs were completed to the sand shed wall.

At the Fairgrounds, a new water holding tank was installed and is now functional. The system is currently awaiting completion and approval of the required water testing. Surface treatment has been completed throughout the Township and was completed under the forecasted budget amount.

Recycled asphalt has been applied to all roads. Eight loads of recycled asphalt were taken from Isbestor Road and used on Lake George Road to assist with realigning and straightening the road. A cross culvert on Cloudy Lake Road was replaced.

Ditching on Lake George Road has been completed. The ditch was straightened to assist with realigning the road and improving drainage.

Work In Progress

The bus turnaround on Riverside Drive will be completed.

Ditching on Neebish Road will be underway as soon as the required locates have been completed. The ditching material that was hauled to Bar River Hall still needs to be levelled. Two loads of nut slag at the hall will be used to create a French drain, which will allow for the expansion of the parking lot. The Laird Hall parking lot still requires some cleanup and tidying.

A trench across the Laird Hall parking lot will be done once the required locates have been completed.

The plow truck is being scheduled for its annual safety inspection. Any required repairs will be completed, along with an interior detailing, so the truck will be ready for the upcoming winter season.

For Your Information / Consideration

Bridge reports have been completed. The replacement of the Lake George Road culvert will need to be considered and added to next year's budget.

Council is also asked to consider including the replacement of the guard rail at Government in next year's budget.

I would also ask Council to consider posting the Groundskeeper position now. This would allow the successful candidate to come in and shadow during the final cleanup period while the student is still available. This may assist with training for the spring season, when the workload can be busy and there may be less opportunity to train a new employee.

Council is also asked to consider the option of purchasing a new 3/4-ton pickup truck for next year's budget. The current Roads Department truck could then be assigned to the Groundskeeping position. The current vehicle is in good condition and could potentially provide many more years of service for that department.

At present, the Groundskeeping employee uses their personal vehicle for work purposes. Providing a Township vehicle may make the position more accessible and eliminate the need to find an employee who is willing to use their own vehicle for Township work.

I would also like to ask that Council schedule our annual Road Tour for this fall season.

Back to the agenda

Clerk’s Report – Verbal Report

PDF pages 14 to 15.

TOWNSHIP OF LAIRD
REPORT TO COUNCIL

Date: August 20, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: August Clerk’s Report

Set Road Tour Date

Council is asked to set a date in September (or early October) for the annual Fall Road Tour. Traditionally, road tours have been held on weekends; however, if Council is available, an early evening weekday meeting could also be arranged.

Council currently has a Special Council Meeting – LIR Site Visit scheduled for September 9, 2026 at 5:00 p.m. , and the next Regular Council Meeting is scheduled for September 17, 2026.

Share Shed Volunteer

Staff were approached by Elizabeth Hooper, who has offered to volunteer at the Waste Disposal Site to tidy the Share Shed once per month. She would require a broom and would attend during regular operating hours.

Several years ago, Council directed staff to advertise for Share Shed volunteers, but no interest was received at that time. Council must determine whether it wishes to proceed with accepting volunteer assistance now.

Laird Fairgrounds and LIR

This matter will be discussed further during the LIR Site Visit on Wednesday, September 9, 2026, but staff wish to make Council aware that the Fairgrounds custodian has noted that LIR uses the Fairgrounds washrooms on race nights.

This season, we appear to be going through more toilet paper than usual, and supplies ran out during the Laird Fair. Staff will continue monitoring usage.

In addition, the custodian has asked whether the washroom doors may be locked during race nights to prevent use by LIR patrons. Staff are unsure whether this is advisable, as it appears there may be insufficient washroom facilities on the LIR side or another reason patrons are accessing the Fairgrounds washrooms. Further discussion with Council is required to determine an appropriate approach.

Pumpkin Fest – September 26, 2026

Pumpkin Fest is approaching quickly. This year, staffing will be reduced due to a scheduled vacation. The Recreation Committee will review areas where additional assistance is needed to cover reduced staffing.

Mayor Evoy and Councillor Frolick, along with their spouses, have traditionally volunteered for BBQ duties. Staff strongly encourage all members of Council to attend the event, and to volunteer if available.

Important Dates

a) Nomination Day – August 21, 2026 closes at 2:00 p.m.

b) Wharf Meet & Greet – Sunday, August 23, 2026

c) Special Council Meeting – LIR Site Visit – Wednesday, September 9, 2026 at 5 p.m.

d) Swap Meet Fairgrounds – Saturday, September 19, 2026

e) Pumpkin Fest – Saturday, September 26, 2026

f) Fall Supper at Bar River Hall – TBA

g) Fall Road Tour – TBD September ??, 2026

RECOMMENDATION:

BE IT RESOLVED THAT Council receives the Clerk’s Report dated August 20, 2026, as presented;

AND FURTHER THAT Council approves the use of volunteers at the Waste Disposal Site Share Shed, and directs staff to proceed with onboarding Elizabeth Hooper subject to completion of safety orientation.

Back to the agenda

Task Summary Sheet & Recent Activity Log

PDF pages 16 to 18.

TASK SUMMARY SHEET RECENT ACTIVITY LOG

TASK SUMMARY SHEET RECENT ACTIVITY LOG

TASK SUMMARY SHEET RECENT ACTIVITY LOG

Back to the agenda

Concern/Information Log – Updates

PDF pages 19 to 20.

TOWNSHIP OF LAIRD

Complaint & Concern Log

Date

property owners home was back- caused by a blown tire on the Township bladed, removing established grass backhoe. Council needs to determine if and leaving the area uneven and they want staff to clean up muncipal difficult to maintain with a lawn road allowance. mower.

2026-06-19 Road Safety Concern Pumpkin Point Road When events take place at the Council needs to decide if they want to OPEN Laird Hall people are parking on implement no parking on one side of both sides of Pumpkin Point road the road. If Council were to do this it and person feels this is a safety would require a by-law. concern.

gravel build up from winter

plowing.

Date

Category General Location Summary Action Taken Status YYYY-MM-DD

2026-07-21 Registered Concern - Finns' Bay Road North Accessory building placement may By-law Enforcement investigated, OPEN Zoning not be withing yard set backs, also inforcement actions have been taken items appear to be stored on to have items removed from Municipal muncipal property. property. 2026-07-27 Ditch Concern Lake George Road Concern that Rock Network left Staff reached out to Rock Network and CLOSED debris/branches in the Municipal they had a crew go and deal with areas ditches. of concern. 2026-07-31 Road Safety Concern Finns' Bay Rd N Tree down, residents mostly Tree removed. CLOSED cleared it off the road but still

needs to be removed from side of road.

residents cleared most of it, but

needs to be removed from side of road.

2026-08-10 Road Safety Concern Finns' Bay Road N Tree came down on July 31, 2026, Tree removed. CLOSED still not removed from side of road.

2026-08-11 Verbal Complaint - Zoning Finns' Bay Road South Sea Cans and Trailers on property. Investigation was conducted on August CLOSED By-law 12, 2026. Sea cans were not observed, a trailer was observed which appeared to be stored on the property and not in use.

Note: New since last Council meeting are highlighted in yellow.

Back to the agenda

Laird Hall Minutes – July 29, 2026

PDF pages 21 to 22.

LAIRD HALL COMMITTEE MEETING MINUTES

Date: July 29, 2026, 2026

Time: 5:00 p.m. Place: Laird Township Office

PRESENT: Cheryl Frenette,, Faye Crozier, Heather Taylor, Linda Kiraly (Chair), Jo-Anne Entwistle(Recording Secretary),

REGRETS : Wayne Junor

CHAIR: Linda Kiraly

GUESTS: Shawn Evoy, Laird Township Mayor

Jennifer Errington, Laird Township Clerk

Rhonda Crozier, Laird Township Treasurer

Glen Irwin, Building Inspector and Laird Hall Renovation Project Manager Gavin Grant-cabinet maker

1. CALL TO ORDER/REVIEW AGENDA

(ON MOTION # 17-26) Moved by Heather Taylor, Seconded by Cheryl Frenette.

1. “That the meeting be called to order by Linda Kiraly, chairperson, and that the committee approve the Laird Hall Meeting Agenda of July 29, 2026.”

CARRIED

2. MINUTES OF June 16,, 2026 (printed & circulated)

(ON MOTION # 18-26 Moved by Faye Crozier, Seconded by Heather Taylor. “That the committee approve the Laird Hall Sub-Committee minutes of June 16, 2026.”

CARRIED

3. DELEGATIONS AND PRESENTATIONS-

Shawn Evoy shared an update on the foundation issues and leveling of Laird Hall. Several fundamental problems and unsafe issues were shared.

The cost of the foundation repairs are not part of the NOHFC Grant. So far approximately $50, 000. has been spent. It is anticipated that additional funds will be required to complete these needed repairs prior to the NOHFC Grant work.

It was also reported that the engineer for this renovation and the updates requires the configuration of the kitchen cupboards and island for his plans.

Gavin Grant presented cabinet material and indicated he was willing to develop a plan for the cupboards and island.

(ON MOTION # 19-26) Moved by Cheryl Frennette, Seconded by Heather Taylor. “That Gavin Grant will consult with the engineer and develop a plan for the kitchen cupboards at Laird Hall. The Laird Hall committee will meet with Gavin Grant to review the proposed plans.” CARRIED

The Delegation and Laird Hall Committee adjourned to the Laird Hall. Discussion for the cabinets and island were held. Mr. Grant advised that the current configuration is the only option.

BUSINESS ARISING FROM MINUTES

1) Laird Hall Caretaker Report-Heather Taylor

i) Due to the foundation renovations the mice are getting into the hall. Traps are being set and checked every few days. Trapping has been successful.

ii) Calls are still being received for hall bookings in spite of the hall being closed.

7. CORRESPONDENCE- None

8. QUESTIONS AND CONCERNS- None

ADJOURNMENT

(ON MOTION #20-26) Moved by Cheryl Frennette, Seconded by Heather Taylor. ‘That the July 29, 2026 meeting be adjourned and the Laird Hall Committee will meet again on Tuesday, September 22, 2026 at 6:30 p.m. at the Laird Hall. The meeting date and venue are subject to change.”

CARRIED

Chair(blank) (Linda Kiraly)

Recording Secretary(blank) (Jo-Anne Entwistle)

Back to the agenda

Memo: Joint Official Plan – Statutory Public Meeting – September 2026

PDF pages 23 to 25.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: August 20, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Joint Official Plan – Statutory Public Meeting – September 2026

Purpose:

To inform Council of recent direction from the Desbarats to Echo Bay Planning Board regarding next steps in the Joint Official Plan process, and to obtain Council direction on scheduling Laird Township’s Statutory Public Meeting in September 2026.

Background:

On July 28, 2026, the Planning Board passed Resolution No. 45-2026 directing the following:

• The Board has received and accepted the report on Official Plan Open Houses and next steps.
• The Secretary-Treasurer will work with J.L. Richards and Associates to prepare public notification materials for each municipality’s Statutory Public Meeting .
• Member municipalities are encouraged to hold their Statutory Public Meetings in September 2026.

A confirming by- law is expected at the Board’s August 2026 meeting under Planning Act

s. 18(2).

The Board has asked each municipality to begin coordinating a date and time for its Statutory Public Meeting and to provide that information so that required notices can be prepared.

Statutory Process – Summary of Required Steps:

Based on guidance from J.L. Richards and the Senior MMAH Planner, the statutory sequence is as follows:

1. Each Township holds its Statutory Public Meeting and may choose to adopt the Joint Official Plan afterward.

2. Each Township issues its Notice of Adoption (Planning Board is not required to issue notice unless s. 18(5) applies).

3. Each Township provides the certified adopting by-law to the Planning Board.

4. Within 15 days of the last adopting by-law, the Secretary-Treasurer submits the Joint Official Plan to MMAH for approval (Planning Act s. 18(1), s. 18(4), and s. 17(31)).

5. If one municipality does not adopt the Plan, the Board may still submit it provided a majority of member municipalities have adopted it.

The Planning Board has also noted the required 90-day interval between MMAH’s receipt of the draft Plan and the giving of notice for the open house (Planning Act s. 17(17) – (17.1)).

Items Requiring Council Direction:

To proceed with statutory requirements, Council is asked to provide direction on the following:

1. Selection of a Public Meeting Date (September 2026)

The Planning Board has requested that all municipalities hold their Statutory Public Meetings in September. Council is asked to select a preferred date and time so notice preparation can begin.

2. Attendance / Support at the Public Meeting

Council is asked to determine whether it wishes to have:

• The Planning Board Secretary-Treasurer attend the meeting; and/or
• J.L. Richards and Associates attend (note: this may involve a cost to the municipality).

Attendance by either party may assist with technical questions related to the Joint Official Plan.

RECOMMENDATION

That Council:

1. Select a date and time in September 2026 for Laird Township’s Statutory Public Meeting for the Joint Official Plan; and

2. Provide direction on whether to request attendance from:

• the Planning Board Secretary-Treasurer; and/or
• J.L. Richards and Associates.

Recommended Motion:

BE IT RESOVED THAT Council receive the report titled Joint Official Plan – Statutory Public Meeting – September 2026 dated August 20, 2026;

AND THAT Council sets the Laird Township Statutory Public Meeting for the Joint Official Plan on September (blank), 2026 at (blank) p.m.;

AND FURTHER THAT Council requests the attendance of the Planning Board Secretary-Treasurer and a representative from J.L. Richards and Associates at the Statutory Public Meeting, and acknowledges that any associated costs will be the responsibility of Laird Township.

Back to the agenda

Council Phone Poll – Laird Hall Additional Work Request – July 30, 2026

PDF page 26.

COUNCIL PHONE POLL SURVEY – July 30, 2026

The Laird Hall is now level. The new foundation work under the kitchen has been completed. Stobie’s work should be close to completion by the end of next week. Contractors are currently awaiting delivery of new floor joists to replace several that have rotted.

The heat pump, generator, and fuel tanks were temporarily relocated to allow completion of the new drainage work and will need to be reinstalled once the foundation repairs are finished.

Staff request Council’s approval to proceed with additional work at the hall. This includes relocating the heat pump, generator, and propane tank so they are no longer positioned directly under the building’s eaves, and completing the drainage improvements to ensure all runoff flows away from the structure. At present, runoff has been directed toward the building, and in one location was directed underneath the structure, contributing to rot in the foundation.

Additional work requested: Staff recommend filling in the ditch at the rear of the hall to create space for future parking. This work will require four lengths of culvert pipe, three couplers, and gravel. The gravel will be supplied from Township stock; however, the culvert pipes and couplers will need to be purchased. The work itself would be completed using employee time.

Motion to be passed at the August 20, 2026, Council Meeting:

WHEREAS Council participated in a phone poll on July 30 and July 31, 2026 to provide preliminary approval for additional work required at Laird Hall;

BE IT RESOLVED THAT Council receives the recommendation of staff to relocate the heat pump, generator, and propane tank while contractors and staff are on site completing the foundation repairs, and directs staff to complete the required drainage work, including sloping of the back parking lot;

AND THAT Council approves the additional work to fill in the ditch to create space for future parking, requiring the purchase of four lengths of culvert pipe and three couplers, with gravel supplied from Township stock, and with the work completed using employee time;

Council authorizes staff to undertake this work and to contract services as required on a Time and Material basis, and further directs that the Acting Road Superintendent approve all Time and Material costs associated with completing this phase of work.

Phone Poll:

Shawn Evoy (705) 945-1869 – July 30, 2026 at 2.44 p.m. - Yes

Todd Rydall (705) 254-9682 – July 30, 2026 at 4:20 p.m. - Yes

Matt Frolick (705) 206-3605 – July 30, 2026 at 6:59 p.m. - Yes

Brad Shewfelt (705) 248-2147 – July 30, 2026 at 4:21 a.m. - Yes

Wayne Junor (705) 248-2649 – July 31, 2026 at 1:15 p.m. - Yes

Back to the agenda

Memo: Request for Council’s Approval in Principle – Proposed 2.2 acre Lot Creation

PDF pages 27 to 29.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: August 20, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Request for Council’s Approval in Principle – Proposed 2.2 acre Lot Creation

Summary:

Staff have received a request for a property located on Lakeview Road; the owner is seeking Council’s approval in principle for a future consent application to the Echo Bay to Desbarats Planning Board. The applicant has provided a map identifying the proposed lot (shown in orange) to be created along the municipal road frontage.

PDF page 27 also includes a picture or diagram that is not reproduced here. Open PDF page 27.

Property Details:

• Proposed lot size: 2.2 acres
• Parent parcel size: 158.16 acres, approximately 50 acres currently farmed
• Proposed lot location: infill lot along the road to allow continued agricultural use
• Land designation: Zoned Agricultural, it is not identified as Prime Agricultural Land in the draft Official Plan.
• Severance history: Two prior severances, which is the maximum permitted under the Township’s Zoning By-law (1980 severance date)

Official Plan Context:

Under the current Zoning By-law, no additional severances are permitted. However, the new Joint Official Plan, once adopted, will update the severance date, making the subject property eligible for additional lot creation.

Applicant’s Request:

The applicant is seeking Council’s approval in principle prior to submitting a formal application to the Planning Board. This approval would indicate Council’s support for the concept once the new Official Plan policies come into effect. It does not constitute final approval or consent.

Planning Considerations:

• The proposed lot represents logical infill and maintains the viability of ongoing farming operations.
• The lot size is consistent with rural residential development patterns in the Township.
• Full technical review will occur through the Planning Board once a formal application is submitted.
• The proposed lot is located along existing road frontage, minimizing servicing and access concerns.

Options for Council:

1. Support the proposed lot creation in principle, subject to the policies of the new Official Plan and all Planning Board requirements.

2. Decline to support the request in principle.

3. Defer the matter pending adoption of the new Official Plan or additional information.

RECOMMENDATION

That Council support the proposed lot creation in principle, recognizing that the property will become eligible for additional severances once the new Joint Official Plan is

adopted, and that full technical review will occur through the Echo Bay to Desbarats Planning Board at the time of formal application.

Recommended Motion:

BE IT RESOVED THAT Council receive the report titled Request for Council’s Approval in Principle – Proposed 2.2 acre Lot Creation dated August 20, 2026;

AND THAT Council supports the proposed lot creation in principle, subject to the policies of the new Joint Official Plan once adopted and subject to all requirements of the Echo Bay to Desbarats Planning Board at the time of application.

Back to the agenda

Re-Align Grave Marker Tender Results

PDF page 30.

Tender Summary

The Re-Align Grave Markers Tender closed on Thursday, August 6, 2026 at 2:00 p.m. Two submissions were received, as listed above. Bailey Contracting submitted the lowest bid.

The Tender package specified the realignment of 100 grave markers. The approved 2026 Cemetery Budget allocates $18,000.00 for this project. Awarding the full tender amount of $23,325.00 would exceed the budget by approximately $5,325.00.

Based on the unit pricing provided, scaling the project to 80 stones would align the cost with the approved budget.

Council Decision Required

Council must provide direction on one of the following options:

1. Award the tender to Bailey Contracting for the full scope of 100 stones

• Total cost: $23,325.00 (plus HST)
• Budget impact: exceeds allocation by ~$5,325.00
• Would require Council approval to exceed budget or reallocate funds.

2. Award the tender to Bailey Contracting for a reduced scope of 80 stones

• Estimated cost aligns with the $18,000.00 budget.
• Project would be completed within existing financial limits.

Recommendation

It is recommended that Council award the tender to Bailey Contracting , as they submitted the lowest compliant bid. Council should determine whether to:

• proceed with the full 100-stone realignment and approve the required budget overage, or
• adjust the project to 80 stones to remain within the approved 2026 Cemetery Budget.

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Memo: Open Arena Horse Night Extension Request

PDF page 31.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: August 20, 2026

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Open Arena Horse Night Extension Request

Summary:

The Open Arena Horse Nights began on June 10, 2026 and are scheduled to conclude on August 26, 2026. Three sessions were cancelled this season: July 15 due to poor air quality, and July 22 and July 29 due to saturated and unsafe arena footing following heavy rainfall.

Staff also noted that the arena experienced significant drainage issues in July, resulting in unsafe conditions and contributing to the cancellations. This matter has been referred to the Fairgrounds Committee for review and recommendations regarding any maintenance or improvements.

Attendance has remained steady throughout the season, with approximately 6 – 8 horses in the arena during peak periods (around 7:00 p.m.) and a total of 10 – 15 participants and spectators. The majority of attendees are Laird Township residents (approximately three-quarters), with additional participants from Sault Ste. Marie accompanying local riders. Weather conditions have not significantly affected turnout, as users generally attend regardless of light rain.

To compensate for the lost sessions in July, staff are requesting an extension of the Open Arena Horse Nights through the month of September.

RECOMMENDATION

Staff recommend that Council extend the Open Horse Arena Nights to September 30, 2026 to offset the cancellations experienced in July.

Recommended Motion:

BE IT RESOVED THAT Council receive the report titled Open Arena Night Extension Request dated August 20, 2026;

AND THAT Council extends the Open Arena Horse Nights, ending September 30, 2026.

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Petition Drain Application – Plan H 753 RCP Lot 52

PDF pages 32 to 34.

PDF page 32 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 32, or contact the Township office for an accessible format.

PDF page 33 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 33, or contact the Township office for an accessible format.

PDF page 34 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 34, or contact the Township office for an accessible format.

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Rachel McBride, RE: Letter of Appreciation of the Use of Laird Hall and Bar River Hall, July 17, 2026

PDF page 35.

Rachel McBride 18 Laurel Dr. RR4 Echo Bay, ON P0S1CO

July 17, 2026

Laird Township Council

3 Pumpkin Point Road RR4

Echo Bay, Ontario, P0S1C0

Subject: Letter of Appreciation for the Use of Laird Hall and Bar River Hall

Dear Members of the Laird Council,

I am writing to express my sincere gratitude to the Laird Council for allowing us the use of the Laird Hall and Bar River Hall for Brenda Aelick’s dog training classes and my dog photography events. The photography sessions have become events that are deeply appreciated by many residents both within our township and well beyond it. Furthermore, two of our class participants were recently awarded High in Trial at the CKC Sault Dog Obedience show. Having access to these wonderful facilities has been instrumental in the success of these classes and events, and your support is deeply appreciated.

Dog training classes and photography sessions provide a vital service to our community. They offer a structured environment where dogs can learn essential social skills and obedience, directly contributing to public safety and happier, well-behaved pets in our neighborhoods. Beyond the animals themselves, these classes and photo sessions foster a strong sense of community. They bring residents together, offering a welcoming space to share advice, build friendships, and support one another as pet owners.

Most of our current members own at least one or, in many cases, multiple dogs, which highlights just how central pets are to the lives of our residents. It is our hope that we can encourage even more community members to join these classes and photo events in the future, ensuring that Laird remains a vibrant and safe environment for both pets and people.

Thank you once again for your continued support and for making these halls available to us. It is a community service that I appreciate very much as a resident of Laird township as do others, and I look forward to working with the Council to support our residents and their canine companions for many seasons to come.

Sincerely,

Rachel McBride

Rachel McBride

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Ministry of Emergency Preparedness and Response, RE: Alert Ready, July 18, 2026

PDF pages 36 to 37.

PDF page 36 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 36, or contact the Township office for an accessible format.

PDF page 37 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 37, or contact the Township office for an accessible format.

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Dr. Harold S. Trefry Memorial Centre, RE: Thank you for the donation, July 30, 2026

PDF page 38.

July 30, 2026

Township of Laird

3 Pumpkin Point Rd

R.R #4

Echo Bay, ON P0S 1C0

Dear Mayor and Council,

On behalf of the Dr. Harold S. Trefry Memorial Centre and the numerous clients that live within your municipal boundaries, thank you very much for the donation of $3040.00 towards supporting programs that service seniors and persons with a disability.

Your contribution and commitment to promote these essential programs for seniors and persons with a disability assists in making a significant difference in our capacity to enhance the overall well-being of the residents across the East Algoma Region and is the reason that so many of them remain in their own homes, and in their communities.

We value the partnership we have with The Township of Laird and are very grateful for the action your community has taken to ensure the success of the community support programs offered to seniors and those who wish to remain at home. The in-kind use of your “Hall’s” (Laird and Bar River) for our weekly exercise program has been so valuable to ensure no monetary burden for this program or its participants.

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Ontario Provincial Conservation Agency, RE: Transition Committee to support new regional conservation authority, July 30, 2026

PDF pages 39 to 42.

Ontario Provincial l’Agence ontarienne de

Conservation Agency protection de la nature

July 30, 2026

Dear Conservation Authority CAOs, General Managers, Board Chairs, Mayors and Heads of Council:

I am writing to announce the members of the transition committees that will support the implementation of regional conservation authority consolidation.

As you may recall, transition committees will provide advice and operational expertise to support transition activities, including the development of transition plans for each new regional conservation authority.

Committee membership includes the current CAO or General Manager and one board member from each existing conservation authority participating in a regional consolidation.

Each committee will be chaired by a dedicated project executive who will oversee transition activities and provide continuity by serving as the first Chief Administrative Officer of the new regional conservation authority for up to two years. Project executives were recently appointed.

Following a brief orientation period, project executives will convene their transition committees and begin transition planning activities in the coming weeks.

Please find below the membership of the transition committees for each of the eight new regional conservation authorities.

Thank you for your continued leadership and partnership as we work together to establish strong, effective regional conservation authorities.

Sincerely,

Hassaan Basit

CEO

Ontario Provincial Conservation Agency

Regional Conservation Authority Transition Committee Members

Central Lake Ontario Dave Barton, Toronto and Region Conservation

Project Executive: Robert Baldwin John MacKenzie, Toronto and Region Conservation

Bob Chapman, Central Lake Ontario Conservation Authority Chris Darling, Central Lake Ontario Conservation Authority Eastern Lake Ontario Brad McNevin, Quinte Conservation Kathryn Brown, Quinte Conservation Project Executive: Alison McDonald Rhonda Bateman, Lower Trent Conservation Authority

Sherry Hamilton, Lower Trent Conservation Authority

Linda Laliberte, Ganaraska Region Conservation Authority Vicki Mink, Ganaraska Region Conservation Authority

Mark Majchrowski, Kawartha Conservation Authority

Pat Warren, Acting, Kawartha Conservation Authority

David Ellingwood, Cataraqui Conservation Authority

Paul Proderick, Cataraqui Conservation Authority

Janette Loveys Smith, Otonabee Region, Crowe Valley Conservation Authority Conservation Authority, Crowe Valley Conservation Authority Michael Metcalf, Otonabee Region Conservation Authority, Crowe Valley Conservation Authority Western Lake Ontario Lisa Burnside, Hamilton Conservation Authority

Project Executive: Jacqueline Johnson Brad Clark, Hamilton Conservation Authority Leilani Lee-Yates, Niagara Peninsula Conservation Authority Robert Foster, Niagara Peninsula Conservation Authority Chandra Sharma, Conservation Halton Gerry Smallegange, Conservation Halton Terri LeRoux, Credit Valley Conservation Authority

Michael Palleschi, Credit Valley Conservation Authority

Lake Huron Jonathan Scott, Nottawasaga Valley Conservation Authority

Project Executive: Don Goodyear Jennifer Vincent, Nottawasaga Valley Conservation Authority Raymond Chartrand, Ausable Bayfield Conservation Authority Nathan Schoelier, Ausable Bayfield Conservation Authority Erik Downing, Saugeen Valley Conservation Authority

Tom Hutchinson, Saugeen Valley Conservation Authority Phil Beard, Maitland Valley Conservation Authority

Ed McGugan, Maitland Valley Conservation Authority

Mark Critch, Lake Simcoe Region Conservation Authority Clare Riepma, Lake Simcoe Region Conservation Authority Tim Lanthier, Grey Sauble Conservation Authority

Jennifer Shaw, Grey Sauble Conservation Authority

St. Lawrence River Sally McIntyre, Mississippi Valley Conservation Authority Project Executive: Sommer Casgrain- Roy Huet, Mississippi Valley Conservation Robertson Authority

Glen McDonald, Rideau Valley Conservation Authority

Gary Waterfield, Rideau Valley Conservation Authority

Lisa Van de Ligit, Raisin Region Conservation Authority Andrew Guindon, Raisin Region Conservation Authority Carl Bickerdike, South Nation River Conservation Authority Isabelle Skalski, South Nation River Conservation Authority Eastern Lake Erie Judy Maxwell, Long Point Region Conservation Authority Project Executive: Samantha Lawson Doug Brunton, Long Point Region Conservation Authority Elizabeth VanHooren, Kettle Creek Conservation Authority Sharron McMillan, Kettle Creek Conservation Authority

John Challinor II, Grand River Conservation Authority

Karen Armstrong, Grand River Conservation Authority

Dusty Underhill, Catfish Creek Conservation Authority

Morgaine Griffin, Catfish Creek Conservation Authority

Western Lake Erie Tim Byrne, Essex Region Conservation Authority

Project Executive: Davin Heinbuck Molly Allaire, Essex Region Conservation Authority

Tracy Annett, Upper Thames Conservation Authority

Brian Petrie, Upper Thames Conservation Authority

Mark Peacock, Lower Thames Conservation Authority

Sarah Bod, Lower Thames Conservation Authority

Ken Philllips, St Clair Region Conservation Authority

Greg Grimes, St Clair Region Conservation Authority

Northeastern Mark Signoretti, Nickel District Conservation Authority

Project Executive: Tim Commisso Carl Jorgensen, Nickel District Conservation Authority

Liza Vandermer, North Bay-Mattawa Conservation Authority Lana Mitchelle, North Bay-Mattawa Conservation Authority Corrina Barrett, Sault Ste. Marie Conservation Authority Sandra Hollingsworth, Sault Ste. Marie Conservation Authority David Vallier, Mattagami Region Conservation Authority Andrew Marks, Mattagami Region Conservation Authority

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2092-26 Compliance Audit Joint Committee for Central Algoma Area.

PDF pages 43 to 44.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-Law No. 1092-26

Being a by-law to authorize the appointment of a Compliance Audit Joint
Committee for Central Algoma Area Municipalities.

WHEREAS Section 88.37 of the Municipal Elections Act, 1996, as amended, requires that every municipality establish a Compliance Audit Committee;

AND WHEREAS the Councils of the Municipalities of Prince, Macdonald, Meredith & Aberdeen Additional, Laird, Tarbutt & Tarbutt Additional, Johnson, Hilton, Hilton Beach, Jocelyn, St. Joseph, Bruce Mines, Plummer Additional & Huron Shores, have deemed it desirable to create a joint committee to satisfy this requirement;

NOW THEREFORE the Council of the Corporation of the Township of Laird hereby enacts as follows:

1. THAT the aforementioned Councils have agreed by resolution passed in open Council at their respective Council meetings that we should create a Compliance Audit Joint Committee to carry out the functions and powers set out in Section 88.37 of the Municipal Election Act, 1996, as amended in accordance with the Terms of Reference in the form of Schedule “A” hereto attached.

2. THAT the Mayor and Clerk of the Township of Laird are authorized to execute any and all documents necessary to give effect to the foregoing.

3. Schedule “A” attached hereto forms part of this by-law.

READ and passed in open meeting this 20 th day of August 2026.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

SCHEDULE “A” BY-LAW #1092-26

TERMS OF REFERENCE
CENTRAL ALGOMA COMPLIANCE AUDIT JOINT COMMITTEE

MANDATE

The functions and powers of the committee are set out in Section 88.33 of the Municipal Elections Act, 1996. They are summarized as follows:

-To consider any compliance applications submitted by electors within 30 days of their receipt and decide whether they should be granted or rejected.

• If an application is granted, to appoint an auditor to conduct the compliance audit of the subject candidate’s election campaign finances. -To review the auditor’s report within 10 days of receipt and decide whether legal proceedings should be commenced. -To determine, if the auditor’s report indicates that there were no apparent contraventions and if there appears there were no reasonable grounds for the application, to recover the costs of the audit from the applicants.

The following persons are not eligible to serve on the committee-Members of Council, Municipal staff and candidates running for office in the 2026 municipal election. In addition, members selected for the compliance audit committee shall agree in writing that they will not work for or provide advice to any candidate in the 2026 municipal election. This committee will serve the Township of Prince, Township of Macdonald, Meredith & Aberdeen Additional, Township of Laird, Township of Tarbutt & Tarbutt Additional, Township of Johnson, Township of St. Joseph, Village of Hilton Beach, Township of Hilton, Township of Jocelyn, Town of Bruce Mines, Township of Plummer Additional & Municipality of Huron Shores.

COMPOSITION

The committee shall consist of three to five members appointed by Council, with the Clerk acting as a resource to the committee.

TERM

The term of the committee is co-terminus with Council.

CHAIR

The committee shall select one of its members to act as Chair at the first meeting.

REMUNERATION

Committee members shall receive a per diem rate of $200.00 which shall be paid by the municipality requiring the audit.

MEMBERSHIP SELECTION

All applicants shall be required to complete an application form outlining their qualifications and experience. Preference shall be given to applicants with qualifications in the following areas:

a) knowledge and understanding of municipal election campaign financing rules;

b) experience working on committees, task forces or similar settings;

c) knowledge of quasi-judicial proceedings;

d) availability and willingness to attend meetings.

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2093-26 Fuel Agreement with Tarbutt Township

PDF pages 45 to 53.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2093-26

BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A FUEL SERVICES
AGREEMENT BETWEEN THE TOWNSHIP OF LAIRD AND THE TOWNSHIP
OF TARBUTT

WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes municipalities to enter into agreements with other municipalities for the joint provision of services and for the shared use of municipal facilities;

AND WHEREAS the Township of Laird owns and operates fuel tanks and pumps located at 149 Pumpkin Point Road West, Laird, Ontario;

AND WHEREAS the Township of Tarbutt has requested access to the Facility for the purpose of refuelling municipal vehicles and equipment;

AND WHEREAS Council for the Township of Laird deems it desirable and in the public interest to enter into a Fuel Services Agreement with the Township of Tarbutt;

NOW THEREFORE the Council of The Corporation of the Township of Laird enacts as follows:

1. THAT the Fuel Services Agreement between The Corporation of the Township of Laird and The Corporation of the Township of Tarbutt, attached hereto as Schedule “A”, is hereby adopted and approved.

2. THAT the Mayor and Clerk Administrator are hereby authorized to sign the Fuel Services Agreement and any related documents on behalf of the Township of Laird.

3. THAT this By-law shall come into force and take effect on the date of passing.

READ and passed in Open Council this 16 th day of July 2026.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

THE TOWNSHIP OF LAIRD

AND

THE TOWNSHIP OF TARBUTT
FUEL SERVICES AGREEMENT

THIS AGREEMENT is made effective as of the (blank) day of (blank), 2026 (the "Effective Date").

BETWEEN:

The Corporation of the Township of Laird (hereinafter referred to as the "Supplier")

AND:

The Corporation of the Township of Tarbutt (hereinafter referred to as the "Purchaser")

(Collectively referred to as the "Parties" and individually as a "Party")

WHEREAS the Supplier and the Purchaser are both municipal corporations governed by the Municipal Act, 2001 , S.O. 2001, c. 25, as amended; and

WHEREAS pursuant to the Municipal Act, 2001 , municipalities are authorized to enter into agreements with other municipalities regarding the shared use of municipal facilities and the joint provision of services; and

WHEREAS the Supplier owns and operates fuel tanks and pumps located at 149 Pumpkin Point Road West, Laird, Ontario (the "Facility"); and

WHEREAS the Purchaser desires to access and use the Facility for the purpose of refueling municipal vehicles and equipment, and the Supplier is agreeable to permitting such access and use subject to the terms and conditions set forth herein;

NOW THEREFORE , in consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. PURPOSE

This Agreement permits the Purchaser’s Roads Department to access and use the fuel tanks and pumps located at the Facility for the exclusive purpose of refueling municipal vehicles and equipment.

2. TERM

This Agreement shall commence on the Effective Date and shall continue in full force and effect until terminated in accordance with Section 8 of this Agreement.

3. ACCESS AND OPERATIONS

(a) 24/7 Access: The Purchaser’s authorized employees shall have unrestricted access to the Facility at all times, twenty-four (24) hours per day, seven (7) days per week.

(b) Keys and Entry Control: The Supplier's Roads Superintendent shall provide keys (or access cards/codes) to all Purchaser authorized employees who require access for operational purposes. The Purchaser is strictly responsible for safeguarding all access mechanisms provided to them.

(c) Compliance with Protocols: Both Parties shall comply with all safety, environmental, and operational protocols, policies, and procedures established by the Supplier, including any updates communicated in writing from time to time.

(d) Authorized Vehicles Only: The Purchaser shall ensure that only authorized municipal vehicles and equipment are refuelled at the Facility. Fuel shall not be dispensed into personal vehicles or unauthorized portable containers.

4. FINANCIAL ARRANGEMENTS

(a) Fuel Pricing: The Purchaser shall pay the Supplier the current per-litre price plus HST that the Supplier is billed for all fuel dispensed to the Purchaser.

(b) Invoicing and Payment: The Supplier shall issue invoices to the Purchaser on a monthly basis. Payment is due and payable within thirty (30) days of the invoice date.

(c) Maintenance and Repair Costs: The Supplier and the Purchase both agree to share equally the cost of routine maintenance, inspections and repairs to the fuel system, caused by reasonable wear and tear. Any costs, fees, or expenses arising solely from the Purchaser’s use of the Facility fuel system, save and except routine maintenance and reasonable wear and tear, shall be at the sole expense and responsibility of the Purchaser. Any maintenance, inspection, or repair work that is required, shall be provided in writing to the Supplier forthwith. The Supplier shall have the exclusive right to coordinate and execute the necessary repairs or maintenance. Following the completion of the work, the Supplier shall invoice the Purchaser for the total costs incurred, and the Purchaser shall pay such invoice in full within thirty (30) days of the invoice date. (Alternatively, if at fault, the cost of repairs can be sent directly to Tarbutt.)

5. MAINTENANCE AND INSPECTION

(a) Regulatory Compliance: Both Parties will ensure that the fuel tanks and pumps are maintained in strict accordance with all applicable environmental and safety regulations of the Province of Ontario and the federal laws of Canada, including the requirements of the Technical Standards and Safety Authority (TSSA).

(b) Inspections: Inspections of the Facility and equipment will occur monthly, with all resulting documentation shared promptly between both Parties.

6. ENVIRONMENTAL RESPONSIBILITIES

(a) Spill Prevention: Both Parties shall exercise the highest degree of care to prevent the spill, release, or discharge of fuel or any other hazardous materials while utilizing the Facility.

(b) Spill Reporting: In the event of a fuel spill or environmental release caused by the Purchaser, its employees, or agents, the Purchaser shall immediately notify the Supplier. Where required by law, the Ontario Ministry of the Environment, Conservation and Parks (MECP), the Spills Action Centre, and any other applicable regulatory authorities will be notified. Should a spill be caused by the Supplier, written notice will be provided to the Purchaser.

(c) Remediation and Clean-Up: Each Party shall be solely responsible, at its own expense, for the immediate containment, clean-up, and remediation of any spill or environmental contamination at the Facility caused by the negligence, acts or omissions of either party or its employees, in accordance with all applicable environmental laws.

(d) Purchaser Indemnity: Each party shall indemnify, defend and hold the other party and their elected officials, officers, employees, agents, contractors, successors and assigns, free and harmless from and against any claims (including third party claims), damages, losses, forfeitures, penalties, expenses or liabilities (including reasonable legal fees and other costs of litigation) arising from or caused in whole or in part, directly or indirectly, by any of the following, the foregoing indemnification shall survive any expiration or early termination of this Agreement:

(a) the discharge in or from the Facility by the acts or negligence of either party or its elected officials, officers, agents, employees, contractors or subcontractors (“Supplier Parties”) of any Hazardous Material or Hazardous Substances which are not in compliance with all Environmental Laws, or the disposal, release, threatened release, discharge, or generation of Hazardous Material or Hazardous Substances which are not in compliance with all Environmental Laws to, in, on,

under, about, or from the Facility by the Purchaser or any of the Purchaser Parties, or

(b) the failure of either party to comply with any Environmental Laws.

"Environmental Laws" means any and all federal, provincial and municipal laws, by-laws and regulations relating to:

(a) emission, discharges, spills, releases or threatened releases of pollutants, contaminants, "Hazardous Materials " (as hereinafter defined), or hazardous or toxic materials or wastes onto land or into ambient air, surface water, ground water, wetlands, septic systems;

(b) the use, treatment, storage, disposal, handling, of Hazardous Materials or hazardous and/or toxic wastes, material products or by-products (or of equipment or apparatus containing Hazardous Materials), or

(c) pollution or the protection of human health or the environment.

"Hazardous Materials" means

(i) hazardous materials, hazardous wastes, and hazardous substances as those terms are defined under any Environmental Laws,

(ii) petroleum and petroleum products including crude oil and any fractions thereof;

(iii) natural gas, synthetic gas, and any mixtures thereof;

(iv) asbestos or any material which contains any hydrated mineral silicate, including, but not limited to chrysotile, amosite, crocidolite, tremolite, anthophyllite, or actinolite, whether friable or non-friable;

(v) PCB's or PCB- containing materials, or fluids;

(vi) any other hazardous or radioactive substance, material, contamination, pollutant, or waste; and

(vii) any substance with respect to which any Environmental Law or Governmental Authority requires environmental investigation, monitoring or remediation. For purposes hereof, " Governmental Authority " shall mean any local, regional, provincial or federal entity, agency, court, judicial or quasi-judicial body, or legislative or quasi-legislative body.

7. INSURANCE AND INDEMNIFICATION

(a) Commercial General Liability: Each Party shall maintain Commercial General Liability insurance with a minimum limit of Five Million Dollars ($5,000,000) per occurrence for bodily injury, death, and property damage.

(b) Automobile Liability: Each Party shall maintain Automobile Liability insurance for all owned, non-owned, and hired vehicles accessing the Facility, with a minimum limit of Two Million Dollars ($2,000,000) per occurrence.

(c) Environmental/Pollution Liability: Each Party shall maintain Environmental Impairment or Sudden and Accidental Pollution Liability insurance with a minimum limit of Two Million Dollars ($2,000,000) per occurrence to cover third-party bodily injury, property damage, and clean-up costs arising from pollution conditions.

(d) Additional Insured: Each Party shall name the Other Party as an "Additional Insured" on its Commercial General Liability and Environmental Liability policies with respect to liability arising out of the Purchaser's operations at the Facility.

(e) Certificates of Insurance and Notice of Cancellation: Upon execution of this Agreement, and annually thereafter, each Party shall provide the other with Certificates of Insurance evidencing that the required coverages are in full force and effect. Furthermore, the Purchaser shall ensure that its policies of insurance contain a provision or endorsement requiring the insurer to provide the Supplier with at least thirty (30) days' prior written notice of any policy cancellation, material change, or non-renewal.

(f) Indemnification: The Purchaser covenants to defend, indemnify and save harmless the Supplier, its elected officials, officers, employees, agents, contractors and subcontractors (“Supplier Parties”) from and against any and all claims and demands, actions, causes of action, losses, expenses, fines, costs (including legal costs), interest and damages of every nature and kind whatsoever including but not limited to injury or death to person or damage and destruction of property, including loss of revenue or incurred expense resulting and arising out of or occasioned by the Purchaser’s use of the Facility or breach of this Agreement.

The Purchaser further covenants to defend, indemnify and save harmless the Supplier and Supplier Parties with respect to any encumbrance on or damage to the Facility occasioned by or arising from the act, default, error, omission, fraud or negligence of the Purchaser, its elected officials, officers, agents, employees, contractors or subcontractors (“Purchaser Parties”) and the Purchaser agrees that the foregoing indemnity shall survive the termination of this Agreement notwithstanding any provisions of this Agreement to the contrary and be in addition to any insurance to be provided by the Purchaser and this indemnification shall bind the Purchaser Parties.

8. TERMINATION

(a) Notice Requirement: Either Party may terminate this Agreement without cause at any time by providing thirty (30) days’ prior written notice to the other Party.

(b) Immediate Termination for Default: Either Party may terminate this Agreement immediately upon written notice if the other party commits a material breach of this Agreement (including safety or environmental violations) and fails to remedy such breach within five (5) days of receiving written notice of the breach.

(c) Return of Access and Cessation of Use: Upon the effective date of termination, the Purchaser shall immediately return all keys and access devices issued under this Agreement, pay all outstanding invoices, and cease all access to and use of the Facility.

9. GENERAL PROVISIONS

(a) Governing Law: This Agreement shall be governed by, and construed in accordance with, the laws of the Province of Ontario and the federal laws of Canada applicable therein.

(b) Notices: Any notice required or permitted to be given under this Agreement shall be in writing and shall be deemed properly given if delivered personally, sent by courier, or transmitted by email to the following addresses:

To Supplier: Jennifer Errington, Clerk Administrator

Township of Laird

3 Pumpkin Point Road West, Echo Bay, Ontario, P0S 1C0 (705) 248-2395

clerk@lairdtownship.ca

To Purchaser: Carol Trainor, CAO/Clerk

27 Barr Road South, Desbarats, Ontario, P0R 1E0 (705) 782-6776

clerk@tarbutt.ca

Any notice given by courier shall be deemed to have been received on the fifth (5th) business day following the date of dispatch. Any notice given by email shall be deemed to have been received on the date of transmission if sent before 5:00 p.m. Eastern Standard Time (EST) on a business day. If transmitted by email after 5:00 p.m. EST, or on a Saturday, Sunday, or statutory holiday in Ontario, the notice shall be deemed to have been received on the next business day.

(c) Severability: If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be severed, and the remaining provisions shall continue in full force and effect.

(d) Force Majeure: Neither Party shall be liable for damages caused by delay or failure to perform its obligations under this Agreement where such delay or failure is caused by an

event beyond its reasonable control, such as acts of God, extreme weather, strikes, or government action.

(e) Dispute Resolution: In the event of a dispute arising out of this Agreement, the Parties agree to first attempt to resolve the dispute through good faith negotiations between the respective Senior Administrative Officers of each Township. If the dispute cannot be resolved through negotiation within thirty (30) days, the Parties may mutually agree to submit the dispute to non-binding mediation. Should mediation fail or be declined, the dispute may then be submitted to binding arbitration in accordance with the Arbitration Act, 1991 , S.O. 1991, c. 17, or alternatively, be resolved through the courts of Ontario.

(f) Survival: The provisions of this Agreement pertaining to indemnification, environmental responsibilities, and financial obligations incurred prior to termination shall survive the expiration or termination of this Agreement.

(g) Entire Agreement: This Agreement constitutes the entire agreement between the Parties pertaining to the subject matter hereof and supersedes all prior agreements, understandings, negotiations, and discussions, whether oral or written.

(h) Amendments: No amendment, modification, or waiver of any provision of this Agreement shall be valid or binding unless it is in writing and signed by authorized representatives of both Parties.

(i) Waiver: The failure of either Party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that Party's right to subsequently enforce and compel strict compliance with every provision of this Agreement.

(j) Assignment: Neither Party may assign or transfer this Agreement, or any of its rights or obligations hereunder, without the prior written consent of the other Party.

(k) Relationship of Parties: The Parties are independent entities. Nothing in this Agreement shall be construed to create a partnership, joint venture, or agency relationship between the Parties.

(l) Counterparts and Electronic Signatures: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Delivery of an executed counterpart by electronic transmission (including PDF via email) shall be equally as effective as delivery of an original executed counterpart.

10. SIGNATURES

IN WITNESS WHEREOF , the Parties have executed this Fuel Services Agreement by their duly authorized representatives as of the Effective Date.

The Corporation of the Township of Laird

(Supplier)

(blank)

Mayor – Shawn Evoy

(blank)

Clerk – Jennifer Errington

Date: (blank)

The Corporation of The Township of Tarbutt

(Purchaser)

(blank)

Mayor – Lennox Smith

(blank)

Clerk – Carol O. Trainor

Date: (blank)

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2093-26 Conformity By-law

PDF page 54.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2094-26

BEING A BY-LAW to confirm proceedings of the meeting of Council, August
20, 2026.

WHEREAS Section 5(3) of the Municipal Act, R.S.O. 2001, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;

AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or a Committee of Council does not lend itself to an individual by-law;

THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LAIRD
HEREBY ENACTS AS FOLLOWS:

1. THAT the action of the Council at its meeting on August 20, 2026, in respect to each motion, resolution and other action passed and taken by the Council at its said meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.

2. THAT the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.

READ and passed in Open Council this 20 th day of August 2026.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

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