Regular Council Meeting Agenda 49 – November 20, 2025

Council Regular Meeting – October 16, 2025

PDF pages 5 to 10.

REGULAR AGENDA – AGENDA 48
CORPORATION OF THE TOWNSHIP OF LAIRD
October 16, 2025, at 6:00 pm
Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Brad Shewfelt, Wayne Junor, Matt Frolick

Clerk: Jennifer Errington

Staff: Ed Lapish

Delegate: Cynthia Campbell

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

Mayor Evoy filed a declaration of pecuniary interest with Agenda Item 9. b. Planning: Application for Consent – L2025-07, as Mayor Evoy is the owner of the subject property.

3. Agenda Approval

#224-25

Moved by: Matt Frolick

Seconded by: Brad Shefelt

BE IT RESOLVED THAT Council hereby approves the October 16, 2025, agenda as presented.

Carried.

4. Delegations and Presentations

a. Huron North Community Economic Alliance (HNCEA) – Cynthia Campbell, Executive Director

i. Community Economic Development (CED) video presentation and workshop discussion.

• Cynthia Campbell provided an introduction, inviting Council to the Community Development Workshops on November 13, 2025, at Sowerby Hall. Council also watched the CED video presentation.

b. Shipping Container – Jessica Dias

• Jessica Dias was unable to attend; Council reviewed her written submission in her absence.

5. Adoption of Minutes of Previous Meeting

a. Council Regular Meeting – September 18, 2025

b. Recreation Committee Meeting – September 30, 2025

#225-25

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves minutes of the Regular Council meeting of September 18, 2025, and the Recreation Committee Meeting of September 30, 2025,

AND FURTHER THAT Council approves Recreation Committee Motion 36-25, authorizing the donation of all cash revenue and non-perishable food items collected during the Pumpkin Fest to the local food bank. The cash revenue, originally budgeted to offset event costs, will instead be redirected to support this charitable cause.

Carried.

6. Adoption of Accounts

a. General accounts to September 30, 2025

#226-25

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the general accounts to September 30, 2025, in the amount of $4,623.82.

Carried.

b. Roads accounts to September 30, 2025

#227-25

Moved by: Wayne Junor

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves the roads account to September 30, 2025, in the amount of $43,101.93.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

#228-25

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council directs staff to contact representatives of fiber optic project (Rock Network) to have them speak with Council regarding damages to infrastructure and future serviceability of infrastructure.

Carried.

229-25

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council requests that Council be advised of all future work near township infrastructure, ie. Hydro, gas, fibre optics, etc.

Carried.

a. Memo: Murray Drive

#230-25

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the Murray Drive report dated October 16, 2025,

AND FURTHER THAT Council requests the Road Superintendent to provide a cost estimate and plan to bring Murray Drive up to municipal standards to lot 34 and a separate cost estimate to construct the road through to Pumpkin Point Road.

Carried.

i. Road Superintendent Report

#231-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Road Superintendent Report dated October 16, 2025, as presented.

Carried.

ii. Council Q&A

b. Clerk Administrator, Deputy Treasurer

i. Clerk’s Report

#232-25

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT the Clerk’s Report dated October 16, 2025, be received as presented, and that the following actions be approved or directed arising from the report:

1. Bar River Bridge – That Council support deferring the engagement of an engineer for the Bar River Bridge until the 2026 OSIM inspection, at which time the inspecting engineer will be asked to provide recommendations for necessary repairs.

2. Laird International Raceway (LIR) Curfew Extension – That Council does not approve a one-time, 10-minute curfew extension on the final race weekend of the season for the smaller car division.

3. Fremlin Drain – That Council acknowledge the ongoing drainage process, including the engineer’s preparation of the design and assessment schedule, and that a future Consideration of the Report meeting will be scheduled following its submission.

4. 2025 Northeast Planning Workshop – That the Clerk Administrator be authorized to attend the 2025 Northeast Planning Workshop in Sudbury on November 13–14, 2025, at a cost of $70.00 plus applicable travel, accommodation, and per diem expenses.

5. Laird Hall Generator – That Council acknowledge the repair of the existing generator at Laird Hall and consider budgeting for the purchase of a replacement generator in the 2026 budget, with the following options provided:

13kW Model (40746) at $8,199.99, or

o

18kW Model (40756) at $10,399.99,

o

Plus optional Retrofit Transfer Switch Relay Kit at $129.99.

o

6. Kitchen Equipment – Laird Hall / Fairgrounds – That staff include the purchase of appropriate stoves in the 2026 draft budget, with consideration given to installing gas stoves suitable for large catering events either at Laird Hall.

7. AMCTO Election Training – That the Clerk Administrator be authorized to register for the AMCTO 2026 Municipal Election virtual training at a cost of $440.00.

8. 2026 Municipal Election Method – That Council directs staff to proceed with the traditional paper ballot voting method.

9. Bar River Hall Tables Invoice – That Council approve payment of the $2,036.17 invoice for new tables at Bar River Hall, to be funded from reserves, due to insufficient funds remaining in the 2025 Bar River Hall budget.

10. Pumpkin Point Bird Viewing Platform – That Council acknowledge the completion of hazardous tree removal at the Pumpkin Point bird viewing platform. Staff completed the work safely with minimal disruption to the area, and David Euler extended his thanks to Council in an email dated October 7, 2025, noting that the removal has improved safety at the site.

Carried.

ii. Task Summary Sheet & Recent Activity Log

iii. Concern/Information Log – Updates

#233-25

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the October 16, 2025, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

iv. Council Q&A

c. Treasurer’s Report

d. Recreation Committee & Recreation Sub-Committees

i. Finns’ Bay Wharf Sub-committee Minutes – September 23, 2025

ii. Laird Hall Sub-committee Minutes – October 7, 2025

#234-25

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the Finns’ Bay Wharf Sub-committee minutes dated September 23, 2025 and the Laird Hall Sub-committee minutes dated October 7, 2025.

Carried.

iii. 2025 Committee and Board – Additions to the Recreation Committee and to the Bar River Hall Sub-committee.

#253-25

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves adding Crystal Wells to the Recreation Committee and the Bar River Hall Sub-committee, adding Joanne North to the Pumpkin Point Park Committee and adding Tianna Alton to the Bar River Hall Sub-committee.

Carried.

e. Cemetery Board

f. Planning Board

i. September 25, 2025 Correspondence RE: Planning Board Response regarding OP Comments.

ii. Draft OP to be circulated to Council in November

g. Police Detachment Board

h. Algoma District Services Administrative Board

i. Algoma District Municipal Association (ADMA)

i. Fall ADMA Virtual Meeting – Cancelled due to lack of quorum

8. Unfinished Business

a. DRAFT Fire Agreement – January 1, 2026 to December 31, 2026

#236-25

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council receives the draft Fire Agreement – January 1, 2026, to December 31, 2026,

AND FURTHER THAT Council requests staff to set up a meeting with the Mayor and Clerk of Macdonald Meredith and Aberdeen Additional to discuss the agreement.

Carried.

b. Memo: Freight Containers (C-Cans)

#237-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Freight Container (C-Cans) report dated October 16, 2025,

AND FURTHER THAT Council defers consideration of any amendments to the Zoning By-law related to storage containers until the completion of the Official Plan and the subsequent comprehensive review of the Zoning By-law.

Carried.

9. New Business

a. Planning: Application for Consent – L2025-10 Haldenby

#238-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves consent application L2025-10 severance/lot addition.

Carried.

Mayor Evoy excused himself from the council chambers due to a declaration of pecuniary interest, and Councillor Rydall filled in as the Head of Council for agenda item 9. b. Planning: Application for Consent – L2025-07 Lanaway to Evoy.

b. Planning: Application for Consent – L2025-07 Lanaway to Evoy

#239-25

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves consent application L2025-07 severance/lot addition.

Carried.

c. Policy Review: Health & Safety Policy and Violence and Harassment Policy

#240-25

Moved by: Brad Shewfelt

Seconded by: Wayne Junor

WHEREAS the Occupational Health and Safety Act requires that the Health and Safety Policy and the Violence and Harassment Policy be reviewed at least annually;

AND WHEREAS staff have completed the mandatory annual review of both policies to ensure compliance with current legislation and alignment with best practices;

NOW THEREFORE BE IT RESOLVED THAT Council acknowledges the completion of the 2025 annual review of the Health and Safety Policy and the Violence and Harassment Policy;

AND THAT the reviewed policies be received for information and remain in effect until the next scheduled review or unless otherwise amended.

Carried.

10. Notices of Motion

11. Closed Session

#241-25

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council proceed into closed session at 8:27 p.m. in accordance with Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality.

Carried.

a. A proposed or pending acquisition or disposition of land by the municipality.

#242-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council come out of closed meeting session at 8:52 p.m. and continue with the Regular Council Meeting.

Carried.

Consideration of and action on matters arising out of the closed meeting.

12. Communications and Correspondence

13. Mayor and Council Comments

Councillor Rydall shared information he learned about the Northern Ontario Heritage Fund Corporation (NOHFC) grant opportunities. Staff to look into grant opportunities.

14. By-laws

a. 2062-25 Conformity By-law

#243-25

Moved by: Matt Frolick

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council adopts By-law 2062-25, being a by-law to confirm the proceedings of the meeting of Council held on October 16, 2025.

Carried.

15. Adjournment

#244-25

Moved by: Todd Rydall

Seconded by: Brad Shewfelt

BE IT RESOLVED THAT this Council shall now adjourn to meet again on November 20, 2025, at 6:00 p.m. or until the call of the chair.

Carried.

Mayor – (blank) Shawn Evoy

Clerk – (blank) Jennifer Errington

Back to the agenda

Recreation Committee Meeting – October 28, 2025

PDF pages 11 to 12.

MINUTES

LAIRD RECREATION COMMITTEE

October 28, 2025, at 7:00 pm

Laird Township Council Chambers

Present: Matt Frolick, Rhonda Crozier, JoAnne Entwistle, Justine Lamming, Noah Crozier, Suzanne Evoy, Crystal Wells, Shawn Evoy

1. Call to Order

Chair Matt Frolick called the meeting to order at 7:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#38-25

Moved by: Noah Crozier

Seconded by: Justine Lamming

BE IT RESOLVED THAT Recreation hereby approves the October 28, 2025 agenda as presented. Carried

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

a. Recreation Meeting – September 30, 2025

#39-25

Moved by: Suzanne Evoy

Seconded by: Justine Lamming

BE IT RESOLVED THAT Recreation approves Recreation Committee minutes of the Regular Meeting of September 30, 2025, with the change to the date of the Bar River Hall Christmas Dance of December 19, 2025. Carried

6. Committee Reports

a. Bar River Hall – The hall is been rented lots.

b. Laird Fairgrounds – The water is turned off and storage vehicles are in.

c. Laird Hall – The Laird Hall Minutes were reviewed by the committee.

d. Finns’ Bay Wharf – The Finns’ Bay Wharf Minutes were reviewed by the committee.

7. Adoption of Accounts

a. Recreation accounts for August, 2025

#40-25

Moved by: Jo-Anne Entwistle

Seconded by: Justine Lamming

BE IT RESOLVED that the Recreation Committee approves the accounts for September 2025 in the amount of $33,549.14. Carried

8. Unfinished Business

a) The secretary reported that we have a new member of Crystal Wells to the Main Recreation Committee and the Bar River Hall Committee.

b) It was reported that a suggestion was made to use the donations in Memory of Mike Goertzen to purchase a plaque and a bench for the Laird Fairgrounds.

9. New Business

a) The committee discussed the possibility of obtaining grants for capital projects.

b) The committee set important dates at:

Winter Carnival (Rink) – February 7, 2026

Appreciation BBQ – June 7, 2026

Pumpkin Fest – September 26, 2026

10. Adjournment

#41-25

Moved by: Shawn Evoy

Seconded by: Crystal Wells

BE IT RESOLVED THAT this Recreation Committee shall now adjourn the meeting and will meet again November 25, 2025. Carried.

Chair – (blank) Matt Frolick

Secretary – (blank) Rhonda Crozier

Back to the agenda

General accounts to October 31, 2025

PDF page 13.

Township of Laird

General Cheques for October 2025

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Mayor

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Clerk as listed above.

(Signed) Clerk

I hereby certify that Accounts listed above have been paid, and amounts are charged to proper expenditure appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

Roads accounts to October 31, 2025

PDF page 14.

TOWNSHIP OF LAIRD

Road Department

VOUCHER LISTING

ACCOUNTS CERTIFIED CORRECT

Motion # (Signed) Road Superintendent

To Treasurer of Laird Township Authority Herewith To issue Cheques in payment of Accounts Certified by Road Superintendent as listed above.

(Signed) Mayor I hereby certify that Accounts listed above have been paid, and amounts are charged to Road Expenditure Appropriation.

Date Passed by Council (Signed) Treasurer

Back to the agenda

5-Year Road Equipment Plan 2025-2029 – Updated September 30, 2025

PDF page 15.

Road Equipment

5-Year Plan Road Equip. 2025-2029 – Updated September 30, 2025

2025-2029

-3-point hitch mower arm for trimming and brushing approx.. $90,000

• grader ligh�ng upgrade $2000

-new or used min. 100 hp. Tractor with loader approx.. $150,000

-new or used reversible front plow for truck approx. $20,000 – Not required if we purchase a pickup with plow.

Future Wish List

New or Used 30 ton float to move equipment approx.. $30,000

New or Used Dura Patcher patching system approx.. $45,000

Brush hog head for wheeled excavator

Current Equipment

Backhoe- replace approx. 5-7 years

Pickup – replace or trade in approx. 5-7 1-2 years with ¾-ton with front plow and sander box. Note: retain old pickup for groundskeeper and spare.

Excavator – replace approx. 10 years

Note: The dump truck, grader, and wheeled excavator have a life beyond the 5-year term of this plan; they actually have a life beyond 10 years, and therefore, are not factored into this plan.

Grounds Keeper Equipment

Lawn Tractor – replace approx. 1-2 years

U�lity Trailer – replace immediately – requires a tandem axle u�lity trailer with racks for a Weed Wacker and a chainsaw.

Weed Wacker – replace immediately

Tools – requires tools (Dewalt saw ext.)

Back to the agenda

Memo: Second Entrance Culvert – Cost Process Under By-law 1017-19

PDF pages 16 to 17.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: November 11, 2025

To: Mayor Evoy and Council

From: Jennifer Errington, Clerk Administrator

Subject: Second Entrance Culvert – Cost Process Under By-law 1017-19

Purpose

To request Council direction on how the Township should handle the cost of second entrance culverts, following a recent request requiring a culvert larger than 600 mm.

Background/Overview

By-law 1017-19 states that the Township will subsidize the cost of any culvert over 600 mm , with the property owner paying the equivalent cost of a 600 mm (24") culvert. The Township also places a covering over the culvert and only charges for the cost of the culvert.

A recent request for a second entrance requires a culvert over 600 mm costing $4,010 . Under the current by-law, the resident would pay $1,350 , and the Township would cover the difference.

The Township would also normally pay for the cover, which in this case would be 10 loads of gravel and 2 loads of riprap (about $250 per load , or $3,000 total).

The Road Superintendent recommends that for second entrances , the Township cover only the first two loads of gravel , with all additional gravel loads to be paid for by the property owner.

Issue

The current by-law does not distinguish between first entrances (necessary for access) and second entrances (optional).

This results in significant Township costs for optional private entrances.

Financial Impact

If the Township follows current practice, the municipal cost for this second entrance would be approximately:

• Culvert subsidy (amount over 600 mm): $2,660
• Gravel and riprap: $3,000

Total: $5,660 Township cost

RECOMMENDATION

That Council:

1. Approve that for second entrance culverts, the Township will cover only the first two loads of gravel, and all additional gravel loads will be paid by the

property owner ; and

2. Direct staff to prepare a draft amendment to By-law 1017-19 to clearly set out the cost responsibilities for second entrances.

Recommended Resolution:

BE IT RESOLVED THAT Council of the Township of Laird receives the staff report regarding the cost process for second entrance culverts under By-law 1017-19; and

THAT Council approves that, for second entrance culverts, the Township will cover only the first two loads of gravel, and any additional gravel loads required shall be paid by the property owner; and

FURTHER THAT staff be directed to prepare a draft amendment to By-law 1017-19 to clearly outline cost responsibilities for second entrances.

Back to the agenda

Task Summary Sheet & Recent Activity Log

PDF page 18.

TASK SUMMARY SHEET RECENT ACTIVITY LOG

DATE MOTION # TASK CATEGORY CONTACT STATUS TARGET DATE 19-Oct-23 231-23 Council receives the draft Unassumed Road Policy and requests CLERK JE IN PROGRESS Dec-25 the Clerk make amendments as discussed and prepare a by-law

Note: Draft Unassumed Road Policy has been reviewed by legal

counsel, further review and discussion with legal counsel are

required in order to refine policy.

21-Mar-24 46-24 Council directs the Clerk to draft a By-law to designate the CLERK JE IN PROGRESS Dec-25 Knox Church as a municipal heritage building.

30-Apr-25 109-25 Council approves submitting a NOHFC application for the Laird TREASURER RC COMPLETE Oct-25 Hall.

Note: Grant application submitted November 6, 2025

17-Jul-25 174-25 CLERK JE IN PROGERESS Dec-25 Council directs staff to schedule a formal proposal review with

Access2Pay, explore funding options, and to return to Council

with a recommendation as to how this system or others like it

may free up an equal or better amount of staff labour and make the case that this system pays for itself in offset labour.

Note: Clerk has participated in a Access2Pay meeting to explore product, working on preparing report back to Council.

18-Sep-25 211-25 CLERK JE IN PROGRESS May-26 … AND THAT staff be directed to coordinate with the Township

of Macdonald, Meradith and Aberdeen Additional to obtain a

joint engineering review, if possible, in the interest of cost-sharing and project alignment.

Note: During 2026 OSIM we will have Engrineer

recommedations for repairs.

Back to the agenda

Concern/Information Log – Updates

PDF page 19.

toWnShip oF LairD

Registered Concern/Information Log

DATE CONCERN ACTION COMMENTS IN RETURN

Fine Line in the StaFF-CounCiLLor reLationShip

Quote from Municipal World

Dealing with Problems - First of all the councillor should be taking enquiries to the CAO, who should then coordinate a response from staff. This point must be made crystal clear in training and policy should be repeated often. The councillor should be reminded that the identity of the complainant is their personal information and will never be released to someone else.

Admin, Concern-Information Log

Back to the agenda

Budget report up to September 30, 2025

PDF pages 20 to 33.

TOWNSHIP OF LAIRD

2025 BUDGET COST SEPT. 30/25

Final Budget Passed Motion #110-25

2025 2025

Description Budget 30-Sep

TAXATION REVENUE

2025 BUDGET COSTS SEPT. 30/25

2025 BUDGET COSTS SEPT. 30/25

2025 2025

Description Budget 30-Sep

ROADSIDE MAINTENANCE

2025 BUDGET COSTS SEPT. 30/25

2025 2025

Description Budget 30-Sep

WINTER CONTROL

Plowing Materials

2025 BUDGET COSTS SEPT. 30/25

2025 2025

Description Budget 30-Sep

ROAD MISC.

2025 BUDGET COSTS SEPT. 30/25

Capital Projects Funded by Grants

Capital Grant NOHFC Bar River Hall Funding Expenses

Capital Grant Ont. Trillium Funding - Gazebo Laird Fairgrounds

2025 BUDGET COSTS SEPT. 30/25

2025 2025

Description Budget 30-Sep

Capital Transportation

CHANGE LAKE GEORGE RD EAST RESURFACE GRAVEL

CHANGE LAKE GEORGE RD EAST RESURFACE GRAVEL (Nords 2024)

Western Star Truck Exhaust

Roadside Cutting Equipment

Ditching - Riverside Dr. 700 m (Nords)

Ditching - Cemetery Rd. 400 m (Nords)

Ditching - Lake George Rd. 800 m (Nords)

S.T. 3rd Coat Neebish Rd. E. & Patching (Nords2024)

S.T. 3rd Coat Reids Rd. W. & Patching (Gas Tax)

S.T. New Government Rd New Culvert

S.T. New Porchuk Rd. (Double) & Gravel Prep (OCIF2024)

Culvert Lake George Road (Nords 2024)

2025 BUDGET COSTS SEPT. 30/25
Difference between Revenue & all Expenditures & Reserve contributions 0
TOTAL TO BALANCE WITH REVENUE 3,049,822

Back to the agenda

Bar River Hall Sub-committee Minutes – February 13, 2025

PDF pages 34 to 35.

BAR RIVER COMMUNITY CENTRE COMMITTEE MEETING

MINUTES

FEB. 13, 2025

LOCATION: BAR RIVER COMMUNITY CENTRE

PRESENT: Shawn Evoy Heather Frolick Marlene Paquette

Matt Frolick Suzanne Evoy Katie Hunter

The meeting was called to order by Shawn Evoy, Chairperson.

The details of the Hall Renovation Budgets were outlined by Shawn Evoy. While we were under budget in 2 budget areas, we were over budget in the 3 rd area, which led to an overall budget shortfall of approximately $20,000. This will go back to council for review.

The Hall Operating Budget for 2025 was discussed, including the need for additional tables and chairs. Heather Frolick will obtain pricing options for these items.

MOVED by Matt Frolick, SECONDED by Suzanne Evoy that the 2025 Operating Budget be approved. CARRIED.

It was discussed and agreed that the kitchen should have 100 sets of dinner plates, bowls, and small plates to support future events. Heather Frolick will investigate the purchase of additional items.

The Food Handlers Course was discussed, and it was agreed that we should have as many people as possible certified to support the Hall becoming a designated Hall. Several members expressed their intent to enrol in the course.

Shawn Evoy confirmed that the water passed Algoma Public Health testing and is safe for drinking.

The need for an emergency contacts list was discussed. Heather Frolick will create.

Items required by Algoma Public Health was discussed and the following items need to be kept in stock: meat thermometers, alcohol wipes, disposable gloves, signage, WHMIS handbook, MSDS sheets and a complete first aid kit.

MOVED by Matt Frolick, SECONDED by Suzanne Evoy that Katie Hunter become a member of the Hall Committee. CARRIED.

The Hall Rental Agreement was discussed, and it was agreed that it should include renters’ proof of insurance, and no decorations are to be fastened in any way to the walls. A rental deposit will be included at the discretion of the caretaker.

Hall Inventory was discussed, and it was agreed that renters should know what inventory is available for their use, including items required by Algoma Public Health. Heather Frolick will develop a list to include with the Hall Agreement as needed.

MOVED by Suzanne Evoy, SECONDED by Marlene Paquette that Connor Frolick be assigned the new Hall Caretaker role and Heather Frolick will continue with bookings. CARRIED. Heather Frolick and Matt Frolick declared a conflict of interest. Snow removal responsibilities

were discussed, and it was agreed that the rink caretaker should look after the Hall as well, since they have access to a snowblower. Shawn Evoy will follow-up.

The community photos which had hung in the Hall were discussed. It was decided that the cloakroom would be an appropriate area for the photos, after they are copied and placed in new frames. It was decided that additional pictures of more recent community members needed to be obtained and added to the photo wall.

Shawn Evoy reviewed a list of deficiencies in the Hall which will be rectified. The need for floor protectors for the tables and chairs was discussed to protect the new floor. Heather Frolick will research and purchase.

MOVED by Matt Frolick, SECONDED by Katie Hunter that the meeting be adjourned.

CARRIED.

Meeting adjourned at 8:20pm.

Back to the agenda

Bar River Hall Sub-committee Minutes – June 11, 2025

PDF page 36.

BAR RIVER COMMUNITY CENTRE COMMITTEE MEETING
MINUTES

JUNE 11, 2025

LOCATION: BAR RIVER COMMUNITY CENTRE
PRESENT: Shawn Evoy Heather F. Marlene Paquette Pam Cook
Matt Frolick Katie Hunter Al Cook Suzanne Evoy
The meeting was called to order at 6:58pm by Shawn Evoy, Chairperson.
The stage curtain and hardware will be ordered. Dark brown is preferred and will be
researched.

The Fall Supper was discussed and a date of October 4, 2025 was set. The menu was discussed and will be turkey, turnip, mashed potatoes, peas & carrots, buns and apple crisp. The possibility of a bar was discussed and was deferred. The Algoma Public Health guidelines were discussed regarding the effect on planning and cooking. Heather will submit the application to APH.

Meeting adjourned at 8:00pm.

Back to the agenda

Bar River Hall Sub-committee Minutes – September 3, 2025

PDF page 37.

BAR RIVER COMMUNITY CENTRE COMMITTEE MEETING
MINUTES

SEPT. 3, 2025

LOCATION: BAR RIVER COMMUNITY CENTRE
PRESENT: Shawn Evoy Heather F. Marlene Paquette Suzanne Evoy
Matt Frolick Crystal Wells Tiana Alton

The meeting was called to order at 7:02pm by Shawn Evoy, Chairperson. Shawn Evoy welcomed Tiana Alton and Crystal Wells to the committee. MOVED by Matt Frolick, SECONDED by Shawn Evoy that the hall purchase 2 additional roasters. CARRIED.

The Fall Dinner was discussed and Suzanne Evoy offered to look after the dressing and the ingredients.

Matt Frolick will contact Eric Cove at Metro and order turkeys.

The need for fans in the kitchen during cooking was discussed and Matt Frolick will look after. MOVED by Matt Frolick, SECONDED by Crystal Wells that the hall purchase 2 large wooden cutting boards, in addition to other kitchen items that the hall needs for large meal events.

CARRIED.

MOVED by Matt Frolick, SECONDED by Suzanne Evoy that the meeting be adjourned.

CARRIED.

Meeting adjourned at 8:26pm.

Back to the agenda

Pumpkin Point Park Sub-committee Minutes – October 21, 2025

PDF pages 38 to 39.

MINUTES

PUMPKIN POINT PARK - TOWNSHIP OF LAIRD
OCTOBER 21, 2025, at 5:00 P.M.

LAIRD TOWNSHIP BOARDROOM

Present: Todd Rydall Kathy Sutherland Rhonda Crozier Vasco Dias

A. ACTION ITEMS

1. Consideration of Agenda

a) Declaration of Conflict of Interest

b) Modifications, Additions, Deletions

c) Approval of Agenda

#12-25

Moved by: Todd Rydall

Seconded by: Vasco Dias

“Be it resolved that the Pumpkin Point Park Committee hereby approves the Agenda of October 21, 2025, as presented.” CARRIED

2. Routine Matters

a) Approval of Minutes

#13-25

Moved by: Vasco Dias

Seconded by: Rhonda Crozier

“Be it resolved that the Pumpkin Point Park Committee hereby approves the July 22, 2024, minutes as presented.” CARRIED

3. Delegations and Presentations

4. Staff and Committee Reports

a) Caretaker

Vasco Dias reported that the park looks good. He mentioned that we should put more sand into the 2026 budget. Vasco has addressed all the issues with the playground equipment that were listed in the report. Also, the change house has been cleaned and painted.

b) Main Recreation Committee Member

Rhonda Crozier reported that we have a new member appointed to this committee of Joanne North. It was also report that there will be a newly updated Bird Watch Station on Pumpkin Point Rd. W.

5. Business Arising out of the Minutes

a) Meet & Greet Report

It was reported that the Meet & Greet did not have a good turnout and the weather was not the best.

b) Budget

The budget balance until the end of Sept/25 was reviewed by the committee. It was discussed that we should look into grants for a new dock, etc.

c) Fi ve Year Plan

The committee discussed and updated the Five-Year Plan.

2026 – Soccer Nets; Tetherball; Playground Equipment Accessible (Reserve) 2027 - Playground Equipment Accessible (Reserve); Dock (Pending Grant); 2028 – Basketball Area; Accessible Outhouse; Raft (Pending Grant) 2029 – New Swings

2030 – Partial Canopy Deck with Seating at the Beach

Annual Checklist

Inspection & Tree Removal

Playground Equipment Inspection & Maintenance

Beach & Property Maintenance

Building Maintenance

Painting

Brushing

Boat Launch

Bird Watch Station

6. New Business

B. Information and Proposals

1. Communications and Correspondence

2. Committee Information

3. Committee Meetings

a) Next Meeting should be in early 2026.

C. CLOSED MEETING

D. RETURN TO OPEN MEETING

E. ADJOURNMENT

#14-25

Moved by: Todd Rydall

“Be it resolved that the Pumpkin Point Park Committee hereby be adjourned.”

CARRIED

Chair – (blank)

Kathy Sutherland

Secr etary –(blank)

Rhonda Crozier

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Planning: Application for Consent – L2025-06 Haldenby

PDF page 40.

Application for Consent –
L2025-06 Evoy Lot Addition (Numbered Company to Lanaway)

Description:

Ontario 2176602 Ltd. wishes to sever a 0.8-acre portion of property to be added to the parcel owned by Brent and Carol Lanaway, described as Plan H753 Lot 53 Pt. 1 RR1635. The proposed lot addition, outlined in pink, will address an existing irregularity, as the Lanaways’ driveway is currently located outside their property. The severance and lot addition will formalize their access from a legal standpoint.

Council reviewed the proposed severance/lot addition and approved it in principle on June 19, 2025. It is recommended that Council approve Application L2025-06 .

PDF page 40 also includes a picture or diagram that is not reproduced here. Open PDF page 40.

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Pothole Prevention and Repair Program – MTO

PDF pages 41 to 42.

TOWNSHIP OF LAIRD
MEMORANDUM

Date: November 11, 2025

To: Mayor Evoy and Council

From: Rhonda Crozier, Treasurer

Subject: Pothole Prevention and Repair Program - MTO

Purpose

To seek Council approval to apply to the Ministry of Transportation’s Pothole Prevention and Repair Program for the 2025–2026 program year.

Background/Overview

The Ministry of Transportation has launched the Pothole Prevention and Repair Program (PPRP) to support smaller municipalities (population under 10,000) with road maintenance focused on pothole repair and prevention.

Eligible municipalities may receive up to $38,000 for activities such as rout and seal, micro-surfacing, slurry seal, patching, surface treatments, grading, and other approved maintenance work.

The Township of Laird meets the eligibility requirements and has ongoing road maintenance needs that align with the program.

Analysis

The PPRP provides a valuable opportunity to offset road maintenance costs. Funding will help the Township address priority pothole repair and preventative work on municipal roads.

As required, the Township will submit all documentation through the Transfer Payment Ontario (TPON) system and comply with all reporting obligations, including providing asset management information and end-of-project reporting.

The program does not require a municipal matching contribution; however, the Township must cover any ineligible costs or cost overruns if they occur.

Financial Impact

Up to $38,000 in provincial funding may be received.

The Township is responsible only for costs outside the eligible activities or any project overruns.

RECOMMENDATION

That Council approve submitting an application to the Pothole Prevention and Repair Program , authorize staff to complete all required TPON submissions, and confirm the Township’s commitment to cover any ineligible expenditures or cost overruns.

Recommended Resolution:

WHEREAS the Ministry of Transportation is offering funding through the Pothole Prevention and Repair Program to help small municipalities repair and prevent potholes; and

WHEREAS the Township of Laird wishes to apply for this funding to support needed road maintenance work;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Laird approves applying to the Pothole Prevention and Repair Program for the 2025–2026 year; and

FURTHER THAT Council authorizes staff to complete and submit all required documents through TPON; and

FURTHER THAT the Township commits to covering any ineligible costs or project overruns if necessary, and agrees to follow all program guidelines and reporting requirements.

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Support Resolution: Township of McGarry, RE: Aerial Spraying, October 14, 2025

PDF pages 43 to 44.

PDF page 43 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 43, or contact the Township office for an accessible format.

PDF page 44 is a scanned image (for example a signed document, map, photo or a document from another organization) and is not available as text here. Open PDF page 44, or contact the Township office for an accessible format.

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Ministry of Municipal Affairs and Housing, RE: Amendments to the Development Charges Act, 1997, October 30, 2025

PDF pages 45 to 46.

Ministry of Ministère des

Municipal Affairs Affaires municipales

and Housing et du Logement

Office of the Minister Bureau du ministre

777 Bay Street, 17 th Floor 777, rue Bay, 17 e étage

Toronto ON M7A 2J3 Toronto (Ontario) M7A 2J3

Tel.: 416 585-7000 Tél.: 416 585-7000

234-2025-4923

October 30, 2025

Dear Head of Council:

I am writing to update you on amendments to the Development Charges Act, 1997 (DCA) that were made by Bill 17, the Protect Ontario by Building Faster and Smarter Act, 2025, and corresponding changes to Ontario’s Building Code.

As you recall, our government introduced Bill 17 to help speed up the construction of new homes and infrastructure by streamlining development processes and reducing costs, in partnership with municipalities. Among the changes, the Bill:

• Amended the DCA to provide for payment of development charges (DCs) for non-rental residential developments to be made in full at the earlier of the date an occupancy permit is issued and the date a development is first occupied. This deferral would encourage residential construction activity by enhancing a developer’s cashflow flexibility.
• Removed authority for municipalities to charge interest on any legislated DC deferral amounts, except to the extent such interest has accrued prior to these changes coming into force.

The amendments noted above require a commencement order to come into force. Following consultations with municipal and industry experts, the government has issued a commencement order to bring these changes into force on November 3, 2025.

To support the implementation of deferred development charges, I will be amending the Building Code to require that all non-rental residential buildings subject to a deferred development charge will now require an occupancy permit, which can only be issued once these deferred development charges have been paid. These targeted changes will establish a clear, enforceable payment trigger for municipalities while leaving all life-safety requirements for occupancy unchanged. These Building Code amendments will take effect alongside the DCA amendments on November 3, 2025. Municipalities without development charges, and requirements for other buildings, are unaffected.

… /2

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I look forward to continuing to work together to get shovels in the ground to build more homes that Ontarians can afford. Please accept my best wishes.

Sincerely,

Hon. Robert J. Flack

Minister of Municipal Affairs and Housing

c. Municipal Chief Administrative Officer

Robert Dodd, Chief of Staff

Martha Greenberg, Deputy Minister

Caspar Hall, Assistant Deputy Minister, Local Government Division David McLean, Assistant Deputy Minister, Housing Policy and Planning Division

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Ministry of Finance, RE: 2026 Ontario Municipal Partnership Fund (OMPF) Update, October 31, 2025

PDF pages 47 to 48.

Ministry of Finance Ministère des Finances Office of the Minister Bureauduministre Frost Building S, 7th Floor Édifice Frost Sud 7e étage 7 Park Crescent 7 Park Crescent Toronto ON M7A 1Y7 Toronto (Ontario) M7A 1Y7 Tel.: 416-325-0400 Tél.: 416-325-0400

Minister of Finance | Ministre des Finances PETER BETHLENFALVY

October 31, 2025

Dear Head of Council:

I am writing to provide you with an update on the 2026 Ontario Municipal Partnership Fund (OMPF).

We understand the importance of the Ontario Municipal Partnership Fund to communities across Ontario. The government is committed to supporting the economic vitality and sustainability of small, northern, and rural municipalities.

To support these objectives, as announced in Fall 2024, the government will invest a further $50 million into the OMPF for the payment cycle beginning in January 2026. This brings the two-year incremental investment to $100 million, and increases the total funding envelope to $600 million. This continued enhancement for 2026 will once again be targeted towards small, northern, and rural municipalities, as well as those with a limited property tax base. This funding will assist municipalities in providing critical services to people across the province.

With the further $50 million enhancement to the OMPF, each of the core grant components will again increase in 2026. The program will remain responsive to changing circumstances of individual core grant recipient municipalities through annual data updates and related adjustments. Transitional assistance will also ensure that core grant recipient municipalities in northern Ontario receive at least 90 per cent of their 2025 OMPF allocation, while those in southern Ontario receive at least 85 per cent.

In addition, starting in 2026, municipalities who are ineligible for core grants will be gradually phased-out of Transitional Assistance over a five-year period. This adjustment will allow for further investment in municipalities with measurable challenges, through the four core grant components.

The enhancement to the OMPF builds on the significant increases in support that the government is providing to municipalities, including:

An additional $1.6 billion investment through the Municipal Housing Infrastructure Program (MHIP), increasing the total investment to $4 billion;

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A further $1 billion investment through the Ontario Community Infrastructure Fund (OCIF) over five years, initiated in 2022; and An increase in annual funding for Connecting Links from $30 million to $45 million to support municipalities in addressing critical road and bridge improvement needs, extending the life cycle of their assets and advancing local development.

We have always been committed to working closely with our municipal partners and recognize how important the OMPF is for many municipalities. During consultations with municipalities over this past summer, the government heard perspectives and advice on municipal priorities for the program. We want to thank our municipal partners for their input on the future of the OMPF. In early 2026, the ministry will be engaging municipalities through a short survey to better understand how the OMPF is supporting local communities.

The Ministry of Provincial-Local Finance Division will be providing your municipal treasurers and clerk-treasurers with further details on your 2026 OMPF allocation. Supporting materials on the 2026 program are available on the website at Ontario.ca/document/2026-ontario-municipal-partnership-fund.

As we continue to work together to build up our communities and move economy forward, maintaining a close relationship with our municipal partners remains critical. I look forward to our continued collaboration in building a stronger future for our province.

Sincerely,

Peter Bethlenfalvy

Minister of Finance

c: The Honourable Rob Flack, Minister of Municipal Affairs and Housing The Honourable Lisa M. Thompson, Minister of Rural Affairs

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2062-25 Conformity By-law

PDF page 49.

THE CORPORATION OF THE TOWNSHIP OF LAIRD

By-law Number 2063-25

BEING A BY-LAW to confirm proceedings of the meeting of Council,
November 20, 2025.

WHEREAS Section 5(3) of the Municipal Act, R.S.O. 2001, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;

AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or a Committee of Council does not lend itself to an individual by-law;

THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LAIRD
HEREBY ENACTS AS FOLLOWS:

1. THAT the action of the Council at its meeting on November 20, 2025, in respect to each motion, resolution and other action passed and taken by the Council at its said meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.

2. THAT the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.

READ and passed on Open Council this 20 th day of November 2025.

Mayor (blank)

Shawn Evoy

Seal

Clerk (blank)

Jennifer Errington

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