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REGULAR AGENDA – AGENDA 59
CORPORATION OF THE TOWNSHIP OF LAIRD
June 18, 2026, at 6:00 pm
Laird Township Council Chambers

1952
  1. Call to Order

    Mayor Evoy called the meeting to order at 6:00 p.m.

  2. Declaration of Pecuniary Interest
  3. Agenda Approval

    #136-26
    Moved by: Todd Rydall
    Seconded by: Wayne Junor

    BE IT RESOLVED THAT Council hereby approves the June 18, 2026, agenda as presented with inclusion of closed meeting matter 11. g. Labour relations/employee negotiations.

    Carried.

  4. Delegations and Presentations
    1. Marc Pilon, Algoma Engineering – Fairgrounds Sewage System ECA Submission Update.

      (Note: Mr. Pilon will be speaking to the documents found under Unfinished Business section 8. a.)

      Mr. Pilon reported on the ECA submission and the direction to take, reviewing the AEC PCR#2 – Detailed Design & ECA Submission and the Greenstone Hydrogeological Investigation Proposal.

  5. Adoption of Minutes of Previous Meeting
    1. Council Regular Meeting – May 21, 2026
    2. Council Special Meeting – June 3, 2026
    3. Recreation Committee Meeting – May 26, 2026

    #137-26
    Moved by: Brad Shewfelt
    Seconded by: Wayne Junor

    BE IT RESOLVED THAT Council approves minutes of the Regular Council meeting of May 21, 2026, Special Council meeting of June 3, 2026 and the Recreation Minutes of May 26, 2026.

    Carried.

  6. Adoption of Accounts
    1. General accounts to May 31, 2026

      #138-26
      Moved by: Todd Rydall
      Seconded by: Brad Shewfelt

      BE IT RESOLVED THAT Council approves the general accounts to May 31, 2026, in the amount of $15,518.55.

      Carried.

    2. Roads accounts to May 31, 2026

      #139-26
      Moved by: Brad Shewfelt

      1953

      Seconded by: Wayne Junor

      BE IT RESOLVED THAT Council approves the roads account to May 31, 2026, in the amount of $39,872.04.

      Carried.

  7. Staff and Committee Reports
    1. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)
      1. Road Superintendent Report – Verbal Report

        #140-26
        Moved by: Todd Rydall
        Seconded by: Brad Shewfelt

        BE IT RESOLVED THAT Council receives the Road Superintendent Report dated June 18, 2026, as presented.

        Carried.

      2. Council Q&A
    2. Clerk Administrator, Deputy Treasurer
      1. Clerk’s Report – Verbal Report

        #141-26
        Moved by: Wayne Junor
        Seconded by: Brad Shewfelt

        BE IT RESOLVED THAT Council receives the Clerk’s Report dated June 18, 2026, as presented.

        Carried.

      2. Task Summary Sheet & Recent Activity Log
      3. Concern/Information Log – Updates

        #142-26
        Moved by: Wayne Junor
        Seconded by: Todd Rydall

        BE IT RESOLVED THAT Council receives the June 18, 2026, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

        Carried.

      4. Council Q&A
    3. Treasurer’s Report
      1. Budget report up to April 30, 2026

        #143-26
        Moved by: Todd Rydall
        Seconded by: Brad Shewfelt

        BE IT RESOLVED THAT Council receives the Budget Report up to April 30, 2026;
        AND THAT Council directs the Treasurer to pay Macdonald Meredith and Aberdeen Additional for Bar River Road plowing for the winter months in the amount of $11,810.06, and that $4,520.06 be paid from the Fire Reserve for Laird’s portion of the initial capital expenditure for the new fire truck.

        Carried.

    4. Recreation Committee & Recreation Sub-Committees
      1. Laird Hall Sub-committee – NOHFC Grant

        – Recreation Secretary provided a verbal report on the June 16, 2026, Laird Hall Sub-committee meeting regarding the NOHFC Grant

        #144-26
        Moved by: Brad Shewfelt
        Seconded by: Wayne Junor

        1954

        BE IT RESOLVED THAT Council receives the report on the Laird Hall Sub-committee meeting held June 16, 2026 regarding the NOHFC grant;
        AND THAT Council endorses the priorities recommended by the Laird Hall Sub-committee arising from the meeting.

        Carried.

    5. Cemetery Board
    6. Planning Board
      1. Desbarats to Echo Bay Planning Board Minutes – May 26, 2026 (pending approval)
      2. OP Public Open House – July 7, 2026
    7. Police Detachment Board
    8. Algoma District Services Administrative Board (ADSAB)
    9. Algoma District Municipal Association (ADMA)
  8. Unfinished Business
    1. Fairgrounds Sewage System – ECA Submission Direction
      1. AEC PCR#2 – Detailed Design & ECA Submission ($17,000)
      2. Greenstone Hydrogeological Investigation Proposal ($27,150)

      #145-26
      Moved by: Todd Rydall
      Seconded by: Wayne Junor

      BE IT RESOLVED THAT Council receive the presentation from Marc Pilon, Algoma Engineering Company Inc., regarding the Laird Fairgrounds Sewage System Environmental Compliance Approval (ECA) submission;
      AND THAT Council approve Project Change Request #2 from Algoma Engineering Company Inc. for Detailed Design and MECP ECA Application services in the amount of $17,000.00 plus HST;
      AND THAT Council approve the Hydrogeological Investigation Proposal from Greenstone Engineering Ltd. in the amount of $27,150.00 plus HST;
      AND THAT Council authorize the Clerk Administrator to proceed with the required work authorizations;
      AND THAT Council approve a budget overage for Project 2025-23 and direct staff to acquire additional funds from general reserves.

      Carried.

  9. New Business
    1. Petition for Drainage Works – Fremlin Drain (Form 1 Expansion Request)

      #146-26
      Moved by: Todd Rydall
      Seconded by: Brad Shewfelt

      BE IT RESOLVED THAT Council receives the Petition for Drainage Works (Form 1) submitted by Craig Holmberg to extend the scope of work of the ongoing Fremlin Drain project;
      AND THAT Council confirms the petition meets the requirements of the Drainage Act, R.S.O. 1990, c. D.17;
      AND THAT Council hereby directs the appointed engineer from K. Smart Associates Limited to address the petition in the same report as the ongoing Fremlin Drain project;
      AND THAT all affected landowners be notified in accordance with the Drainage Act.

      1955

      Carried.

    2. Grade 5/6 Echo Bay Central School letters

      #147-26
      Moved by: Todd Rydall
      Seconded by: Wayne Junor

      BE IT RESOLVED THAT Council receives the letters from the Grade 5/6 Echo Bay Central School students, and based on discussion, each Councillor will respond to the letter they received.

      Carried.

    3. Memo: Rowdy Ranchers – Donation Request

      #148-26
      Moved by: Wayne Junor
      Seconded by: Brad Shewfelt

      BE IT RESOLVED THAT the Council of the Township of Laird hereby receives the Clerk’s Report titled “Rowdy Ranchers – Donation Request” dated June 18, 2026, and directs staff to apply a reduced rate of $500.00 for the rental.

      Carried.

    4. Memo: Community Fire Safety Officer Vacancy

      #149-26
      Moved by: Todd Rydall
      Seconded by: Brad Shefelt

      BE IT RESOLVED THAT the Community Fire Safety Officer matter be deferred pending receipt of additional information from staff.

      Carried.

    5. Memo: Interim Planning Advisory Services – Single-source Engagement of J.L. Richards & Associates Limited (JLR)

      #150-26
      Moved by:
      Seconded by:

      BE IT RESOLVED THAT Council requests that the Clerk engage the services of the new Planning Board planner, Danielle Waters, to provide interim, as-needed planning advisory services to support the Township’s statutory responsibilities under the Planning Act.

      Carried.

    6. Memo: Postage Meter Lease Renewal – Cost Review & Options

      #151-26
      Moved by:
      Seconded by:

      BE IT RESOLVED THAT the Township discontinue the postage meter lease and transition to purchasing postage directly from the Echo Bay Post Office, as this remains the lowest-cost option;
      AND THAT staff return the postage meter equipment to DeLage Landen Financial Services Canada Inc. and the required component to Francotyp-Postalia Canada Inc., and cover associated return-shipping costs;
      AND THAT staff dispose of or sell the Township’s unused postage meter ink in a practical and cost-effective manner.

      Carried.

  10. Notices of Motion
  11. Closed Session

    #152-26
    Moved by: Todd Rydall
    Seconded by: Brad Shewfelt

    1956

    BE IT RESOLVED THAT Council proceed into closed session at 8:26 p.m. in accordance with Section 239(2) of the Municipal Act, 2001, for the following reasons:

    • Personal matters about an identifiable individual – s.239(2)(b);
    • Labour relations or employee negotiations – s.239(2)(d);
    • Proposed or pending acquisition of land – s.239(2)(c).

    Carried.

    Closed Session Items

    1. Approval of closed meeting minutes – May 21, 2026.
    2. Employee medical leave update – s.239(2)(b).
    3. Potential land acquisition – s.239(2)(c).
    4. Employee Comendsation Guidance – s.239(2)(b)(d).
    5. Summer Student Hiring Update – s.239(2)(b).

    #153-26
    Moved by: Todd Rydall
    Seconded by: Brad Shewfelt

    BE IT RESOLVED THAT Council come out of closed meeting session at 9:21 p.m. and continue with the Regular Council Meeting.

    Carried.

    Consideration of and action on matters arising out of the closed meeting.

    # 154-26
    Moved by: Wayne Junor
    Seconded by: Brad Shewfelt

    BE IT RESOLVED THAT Council acknowledges that Hayden Wells declined the Summer Program Assistant position approved under resolution #127-26;
    AND THAT following re-interviews conducted by the Recreation Committee, Council approves the hiring of Landon Phillips as Summer Program Assistant for 2026 season.

    Carried.

    #155-26
    Moved by: Brad Shewfelt
    Seconded by: Todd Rydall

    BE IT RESOLVED THAT Council direct staff to advertise for a temporary Senior Machine Operator as per direction in closed.

    Carried.

  12. Communications and Correspondence
    1. Municipal Property Assessment Corporation (MPAC), RE: MPAC’s exploratory work on a new revenue management system, June 3, 2026
  13. Mayor and Council Comments
  14. By-laws
    1. 2088-26 Final Tax Rates 2026 and to Repeal By-law 2085-26

      #156-26
      Moved by: Todd Rydall
      Seconded by: Wayne Junor

      BE IT RESOLVED THAT Council adopts By-law 2088-26, being a by-law to set and levy the final tax rates for 2026 and to repeal By-law 2085-26 in its entirety.

      Carried.

    2. DRAFT-26 Interim Community Fire Safety Officer

      #157-26
      Moved by: Todd Rydall
      Seconded by: Brad Shefelt

      1957

      BE IT RESOLVED THAT the Interim Community Fire Safety Officer By-law matter be deferred pending receipt of additional information from staff.

      Carried.

    3. 2089-26 Conformity By-law

      #158-26
      Moved by: Wayne Junor
      Seconded by: Brad Shewfelt

      BE IT RESOLVED THAT Council adopts By-law 2089-26, being a by-law to confirm the proceedings of the meeting of Council held on June 18, 2026.

      Carried.

  15. Adjournment

    #159-26
    Moved by: Wayne Junor
    Seconded by: Todd Rydall

    BE IT RESOLVED THAT this Council shall now adjourn to meet again on July 16, 2026 or until the call of the chair.

    Carried.

Mayor –
Shawn Evoy

Clerk
Jennifer Errington

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