REGULAR AGENDA – AGENDA 61

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#168-26
Moved by: Matt Frolick
Seconded by: Wayne Junor

BE IT RESOLVED THAT Council hereby approves the July 16, 2026, agenda as presented.

Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

1. Council Regular Meeting – June 18, 2026
2. Council Special Meeting – June 30, 2026
3. Recreation Committee Meeting – June 23, 2026

#169-26
Moved by: Todd Rydall
Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council approves minutes of the Regular Council meeting of June 18, 2026, Special Council meeting of June 30, 2026 and the Recreation Minutes of June 23, 2026.

Carried.

6. Adoption of Accounts

a. General accounts to June 30, 2026

#170-26
Moved by: Brad Shewfelt
Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the general accounts to June 30, 2026, in the amount of $14,166.52.

Carried.

b. Roads accounts to June 30, 2026

#171-26
Moved by: Todd Rydall
Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the roads account to June 30, 2026, in the amount of $90,049.81.

Carried.

7. Staff and Committee Reports

e. Cemetery Board

f. Planning Board

1964

g. Police Detachment Board

h. Algoma District Services Administrative Board (ADSAB)

i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

a. Memo: Fuel Service Agreement – Tarbutt Township Comments Report

#178-26
Moved by: Brad Shewfelt
Seconded by: Wayne Junor

IT RESOLVED THAT Council receive the report titled Fuel Services Agreement – Tarbutt Township Comments dated July 16, 2026;

AND THAT staff be directed to accept the modified Fuel Service Agreement and direct staff to prepare a By-law to adopt the agreement.

Carried.

9. New Business

a. Memo: Compliance Audit Committee

#179-26
Moved by: Todd Rydall
Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Compliance Audit Committee report;

AND THAT Council approves participation in the Joint Compliance Audit Committee with the Central Algoma area municipalities for the 2026 Municipal Election term;

AND THAT Council endorses the appointment of Jim Withers, Randy Barbarie, and Phyllis MacKay to serve on the Compliance Audit Joint Committee for the Central Algoma municipalities for the 2026 Municipal Election term;

AND THAT Council authorize the Clerk to prepare a Compliance Audit Committee by-law.

b. Planning: Application for Consent – L2026-03

#180-26
Moved by: Matt Frolick
Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Consent Application L2026-03 and directs staff to communicate with the Desbarats to Echo Bay Planning Board that Council recommends consent not be given as Council does not want to see farms carved up, Council has denied proposed plans like this one in the past and keeping with the future Official Plan that would restrict this severance and it would go against the Provincial Policy Statement policies requiring the preservation of agricultural areas and limiting non-farm lot creation within them.

Carried.

c. Memo: Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use

#181-26
Moved by: Matt Frolick
Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the Algoma Horse Association Rental Issue & Request for Donation of Large Barn Use report;

AND THAT Council directs staff to donate the big barn use for the remainder of the 2026 season as long as it is before winter storage and that staff is to reaffirm Friday access policy to ensure groups do not advertise Friday events without rental payment.

Carried.

10. Notices of Motion

11. Closed Session

#182-26
Moved by: Matt Frolick
Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council proceed into closed session at 7:40 p.m. in accordance with Section 239(2) of the Municipal Act, 2001, for the following reasons:

• Personal matters about an identifiable individual – s.239(2)(b);
• Proposed or pending acquisition of land – s.239(2)(c).

Carried.

Closed Session Items

1. Approval of closed meeting minutes – June 18, 2026.
2. Employee medical leave update – s.239(2)(b).
3. Land Acquisition – Appraisal Direction – s.239(2)(c).
5. Personnel – Temporary Position Applicants – s.239(2)(b).

#183-26
Moved by: Matt Frolick
Seconded by: Brad Shewfelt

BE IT RESOLVED THAT Council come out of closed meeting session at 8:02 p.m. and continue with the Regular Council Meeting.

Carried.

Consideration of and action on matters arising out of the closed meeting.

Council reported that direction was provided to staff on matters discussed in closed session.

12. Communications and Correspondence

1. Oak’s Tree of Love, RE: Request for Proclamation, Flag Raising and Illumination – Pregnancy and Infant Loss Awareness Day & Month 2026, June 17, 2026.

13. Mayor and Council Comments

14. By-laws

a. 2091-26 Conformity By-law

#184-26
Moved by: Todd Rydall
Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts By-law 2091-26, being a by-law to confirm the proceedings of the meeting of Council held on July 16, 2026.

Carried.

15. Adjournment

#185-26
Moved by: Wayne Junor
Seconded by: Brad Shewfelt

BE IT RESOLVED THAT this Council shall now adjourn to meet again on August 20, 2026 or until the call of the chair.

Carried.