The Corporation of the Township of Laird

Laird Hall Community Centre Committee Minutes – October 1, 2024

LAIRD HALL COMMITTEE MEETING MINUTES

Date: October 1, 2024 Time: 6:30 p.m. Place: Laird Township Hall

PRESENT: Faye Crozier, Dick Beitz, Wayne Junor, Linda Kiraly, Heather Taylor, Jo-Anne Entwistle(Recording Secretary), Cheryl Frenette (Chair)

CHAIR: Cheryl Frenette

REGRETS: Shawna Deplonty(medical)

1. CALL TO ORDER/REVIEW AGENDA

(ON MOTION # 14-24) Moved by Dick Beitz, Seconded by Heather Taylor “That the meeting be called to order by Cheryl Frenette, chairperson, and that the committee approve the Laird Hall Meeting Agenda of October 1, 2024.” CARRIED

  1. 2. MINUTES OF May 28, 2024 (printed & circulated) (ON MOTION # 15-24) Moved by Wayne Junor, Seconded by Linda Kiraly “That the committee approve the Laird Hall Sub-Committee minutes of May 28, 2024” CARRIED
  2. 1) Laird Hall Chairs and dolly-the dolly has been modified, the plastic chairs will be delivered to the Laird Hall after a wedding at the Fair Grounds on October 5, 2024.
  3. 2) Items to possibly sell or donate: organ, china, stemware, gray chairs.

Organ- The donor family was contacted to see if they would like to have the organ. They declined and indicated that the Laird Hall Committee could sell or donate it but they would like the commemorative plaque. The plaque, on the organ, has been removed and will be given to the family.

China and stemware-donated to Laird Hall several years ago by a Sault Ste. Marie church that was closing. No sentimental value. It is unknown the last time these dishes were used.

Gray chairs-surplus to Laird Hall. Will be replaced with plastic chairs from Laird Fairgrounds. Six of the gray chairs will be retained for use at the Laird Fairgrounds.

As well as:

Two sets of encyclopedia-taking up space, unused in the Laird Hall Library

(ON MOTION #16-24) Moved by Faye Crozier, seconded by Dick Beitz “That the organ, china, stemware, gray chairs and two sets of Encyclopedia be advertised on Market Place. Suggested wording:

Organ: make an offer,

China and stemware, approximately 48 place settings.-willing to separate into smaller groupings-Make an offer

Gray chairs: $5.00 each or make an offer. Multiples available.

Two sets of Encyclopedia-Free.” CARRIED

  1. 3) Floor Curling-commences Friday, October 4, group has been sent a letter to be reminded that the hall is to be left as it was when they arrived. The caretaker has determined that the floor curling cupboard will be left in the back hallway as it is impeding other hall users at the entrance way.
  2. 4) Trillium Grant Application-the application for the Laird Hall accessibility improvements was not successful.
  3. 5) Back Door-new handle is not yet in place. The Laird Hall Committee requests an update from Township Staff as to when this will be completed
  4. 6) Sylvan circle Tour coffee Break-well received. $141. was made at the Coffee Break.

(ON MOTION #17-24) Moved by Linda Kiraly, seconded by Heather Taylor “That the Laird Hall Committee continue to provide the Sylvan Circle Coffee Break as an annual event.” CARRIED

  1. 7) Water quality issue-water tests are once again being done monthly. Testing will be reassessed at the end of 2024. Algoma Public Health did a food inspection of the Laird Hall kitchen.
  2. 8) Lighting-completed and looks very nice. Switches have yet to be done.
  3. 9) Laird Hall Lending Library-a few people borrowed books from the library during the Sylvan Circle Tour. The next Township Newsletter will contain a mention of the Laird Hall Library and invite people access it.

5. OTHER/NEW BUSINESS:

  1. 1) Annual Review of the Five Year Plan developed October 1, 2024

Year 1 (2025)-acoustic tiles-remove, recover and reinstall -paint main hall, kitchen, entrance way, bathrooms -outside vent replacement -and /or replace shingles with a new metal roof.

Year 2 (2026)-replace island and new counter tops

Year 3 (2027)-strip floor, varnish and repaint lines, new flooring from man door to washrooms

Year 4 (2028)-upgrade washroom sinks and counter tops

Year 5 (2029) Finish year 1-4 Replace shingles with metal roof if not already done

(ON MOTION #18-24) Moved by Heather Taylor, seconded by Faye Crozier “That the Five Year Plan formulated on October 1, 2024 and commencing in 2025 be adopted.” CARRIED

6. CORRESPONDENCE

7. QUESTIONS AND CONCERNS

  1. 1) The Main Recreation Committee is contemplating requesting each Recreation Sub Committee to consider an annual event. A Laird Hall Committee member suggested an open house to expose the hall to the community and showcase the events that are currently happening at the hall.
  2. 2) Christmas decorations-a group of Laird Hall Committee members will do it while the weather is still warm. Date and time to be determined.
  3. 3) The Laird Hall Committee requests that Township Staff have a roof inspection completed to determine the need for a new roof and when it would be needed. The Laird Hall Committee recommends a metal roof when replacement is required.
  4. 4) There are visible gaps between the weather stripping and the threshold of the double doors. Snow may get in and frost has formed last winter at these gaps. Weather stripping replacement before winter is suggested.
  5. 8. DATE OF NEXT MEETING: Tuesday, February 4, 2025 at 6:30 p.m. at Laird Hall

ADJOURNMENT

(ON MOTION #19-24) Moved by Dick Beitz, Seconded by Wayne Junor. ‘That the October 1, 2024 meeting be adjourned and the Laird Hall Committee will meet again on Tuesday, February 4, 2025 at 6:30 p.m. at the Laird Hall.”

Chair_________________________________ (Cheryl Frenette)

Recording Secretary_________________________________ (Jo-Anne Entwistle)