The Corporation of the Township of Laird
Council Meeting Minutes – September 15, 2022
MINUTES OF AGENDA NUMBER 54, OF THE COUNCIL OF THE
CORPORATION OF THE TOWNSHIP OF LAIRD, HELD 0N SEPTEMBER 15,
2022, AT THE LAIRD TOWNSHIP OFFICE AT 6:00 P.M.
Present: Mayor:
Dick Beitz Shawn Evoy Councilors:
Ed Lapish Frank Turco Todd Rydall David Pollari Road Superintendent:
Jennifer Errington Clerk:
Phyllis MacKay, Stephen Zimmermann Guests:
Donnie Varco Delegate:
ON MOTION (No. 127-22) of Todd Rydall, seconded by Shawn Evoy that Council approves Council minutes of August 18, and the recreation committee minutes of CARRIED August 30, 2022, as presented.
Delegations and Presentations
- a) Donnie Varco, Laird International Raceway (LIR)
- i. Scheduling 2023 dates
- Submitted schedule to the office, requesting approval.
- ii. 2022 season recap
- Excellent season, on the last show there were 111 different drivers.
- 6 races for the season
- The south side of the property has a hedge, if cleared would eliminate the garbage issue
- Beavers are still very active
- Washrooms require more maintenance, no hot water, try to find grants
- iii. LIR Lease Agreement
- Good with Agreement, amend to add the use of Friday for the final weekend, allow for 3 test and tunes with no preference on dates, and allow music till midnight
- iv. Annual Site Visit – set date for the end of September
- Discussed meeting on September 19, 2022, at 6:30 p.m.
ON MOTION (No. 128-22) of Shawn Evoy, seconded by Ed Lapish that Council approves Laird International Raceway 2023 date schedule, sets the Annual Site Visit for September 19, 2022, at 6:30 p.m. and directs Municipal Clerk to draft a By-law to authorize the Mayor and Clerk to sign the Laird International Raceway CARRIED lease agreement, as discussed.
ON MOTION (No. 129-22) of Todd Rydall, seconded by Shawn Evoy that Council approves general accounts to September 15, 2022, as presented in the amount of CARRIED $1839.90.
ON MOTION (No. 130-22) of Ed Lapish, seconded by Frank Turco that Council approves road accounts to August 31, 2022, in the amount of $18,500.09, as CARRIED presented.
Staff and Committee Reports a) Roads Superintendent (Roads, Waste Disposal & Recycling & Maintenance)
- i. Council Q&A
- ii. Ditching Tenders – Results
- The Clerk presented the 2022 ditching quotes, with consultation with the Road Superintendent recommended it be awarded to Brian Cameron Trucking & Excavation.
ON MOTION (No. 131-22) of Ed Lapish, seconded by Shawn Evoy that Council approves the 2022 Ditching Tender of Brian Cameron Trucking and Excavation in CARRIED the amount of $54,568.00 plus HST, as presented.
- iii. 2022 Municipal Bridge Inspection
- It will cost $105,000.00 to replace the Government Road Culvert.
- Other option of doing a smaller culvert with overflow.
- Budget for Lake George Road culvert in 2023.
ON MOTION (No. 132-22) of Shawn Evoy, seconded by Todd Rydall that Council receives the 2022 Municipal Bridge Inspection; and Further That Council directs Road Superintendent to put in a smaller option of culvert for the government road CARRIED culvert with overflow culverts.
- iv. Black Creek – Scope of Work & Update
- Estimated to take 8 days to complete project
ON MOTION (No. 133-22) of Shawn Evoy, seconded by Frank Turco that Council directs the Clerk to submit a Work Permit application to the Ministry of Natural Resources and Forestry (MNRF) for the Black Creek project; and Further that Council requests to have this project apart of the 2022 Ditching project and CARRIED directs Clerk to contact land owners.
- v. Intersection road markings: Neebish and Finns’ Bay Road intersection and Pine Island intersection
- Intersection lines are painted, Neebish and Finns’ Bay Road will be finished with a white line indicating the intersection.
- vi. Memo: Speed Bump Inquiry with Township Insurance Provider
- Report was reviewed.
ON MOTION (No. 134-22) of Todd Rydall, seconded by Ed Lapish that Council receives the Memo: Speed Bump Inquiry with Township Insurance Provider; and Further that Council takes the recommendation of the insurance company to not install speed humps or bumps, as discussed.
Recorded Vote
For Motion Against Motion Todd Rydall Frank Turco Shawn Evoy CARRIED Ed Lapish
ON MOTION (No. 135-22) of Frank Turco, not seconded Council requests that the Clerk research other similar municipalities that have speed bumps in Rural DEFEATED areas.
b) Clerk Administrator, Deputy Treasurer
- i. Restricted Acts (Lame Duck) – Update
- Not in the Restricted Acts period, as 75% of incumbents are certified candidates.
- c) Treasurer’s Report
d) Recreation Committee & Recreation Sub-Committees
- i. Heritage Committee: Designate Knox Church as a heritage building and developing a vision (new building) – update
- Will continue to work on the application to designate Knox Church as a heritage building.
- Looking for grant opportunities for a new building.
e) Cemetery Board
- i. Headstone Maintenance – Update
- Will take 5 years to get the whole cemetery done. Work will not be able to start this fall.
- Recommendation to put the budgeted amount for headstone maintenance into reserve for next year.
- f) Planning Board
- g) Police Services Board
- h) Algoma District Services Administrative Board
- i) Algoma District Municipal Association
Agenda item A. 6. a) Official Plan – Agricultural Designation: Council review mapping and provide feedback to Planning Board was discussed. Council reviewed the mapping; the Clerk provided an explanation of the colour index and the black hatching. It was the consensus of Council to have a meeting with the Planner to get clarification on why certain areas were chosen as Prime Agriculture.
ON MOTION (No. 136-22) of Shawn Evoy, seconded by Ed Lapish that Council directs Municipal Clerk to set up a meeting with Planner to discuss Agricultural CARRIED Designation, as discussed.
ON MOTION (No. 137-22) of Ed Lapish, seconded by Todd Rydall that Council approves the quote for the Waste Disposal Site ECA survey requirements of Urso Surveying Ltd. in the amount of $9,750.00 plus HST, as presented. CARRIED
ON MOTION (No. 138-22) of Todd Rydall, seconded by Shawn Evoy be it resolved that the Council of the Municipality of Laird Township supports, in principle, the Town of Wasaga Beach’s opposition of the Strong Mayors, Building Homes Act; and that a copy of this resolution be sent to the Minister of Municipal Affairs and CARRIED Housing.
ON MOTION (No. 139-22) of Ed Lapish, seconded by Frank Turco that Council sets the Waste Disposal Site fall clean-up dates for October 15 and 16, 2022, as CARRIED discussed.
ON MOTION (No. 140-22) of Todd Rydall, seconded by Ed Lapish that Council accepts the July 13, 2022 Letter of Stefanizzi Professional Corporation and authorizes the Clerk and Mayor to sign the agreement of services and terms set CARRIED out in the letter.
Agenda item A. 7. d) National Day for Truth & Reconciliation – September 30 was discussed. The matter was turned over and can be presented during Employee Negotiations.
ON MOTION (No. 141-22) of Shawn Evoy, seconded by Frank Turco be it resolved that the report from the Clerk regarding Small Business Program – Lighting be received; and that Council authorizes the Clerk to sign the Agreement CARRIED on behalf of the Township to initiate pre-installation.
ON MOTION (No. 142-22) of Ed Lapish, seconded by Todd Rydall that the next portion of the meeting be closed to the public to discuss a personal matter about an identifiable individual, including municipal or local board employees. CARRIED
ON MOTION (No. 143-22) of Shawn Evoy, seconded by Ed Lapish that Council CARRIED returns to open meeting.
ON MOTION (No. 144-22) of Todd Rydall, seconded by Ed Lapish that Council hires Heather Taylor as Custodian for the Laird Township Office, effective CARRIED immediately.
ON MOTION (No. 145-22) of Ed Lapish, seconded by Shawn Evoy that Council adopts By-law 1062-22 being a by-law to confirm the proceedings of the meeting CARRIED of Council held on September 15, 2022.
ON MOTION (No. 146-22) of Shawn Evoy, seconded by Ed Lapish that Council CARRIED meeting be adjourned at 8:36 p.m.
Mayor – ___________________________ Richard (Dick) Beitz
Clerk – ____________________________ Jennifer Errington