SPECIAL
AGENDA – AGENDA 58
CORPORATION
OF THE TOWNSHIP OF LAIRD
June
3, 2026, at 5:00 pm
Laird
Township Fairgrounds: 127 Lake George Road East
1.
Call to Order
2.
Declaration of Pecuniary Interest
3.
Agenda Approval
Recommendation: BE IT RESOLVED THAT
Council hereby approves the June 3, 2026, agenda as presented.
4.
Delegations and Presentations
5.
Adoption of Minutes of Previous Meeting
6.
Adoption of Accounts
7.
Staff and Committee Reports
8.
Unfinished Business
9.
New Business
a. Laird
International Raceway – Site Visit
i.
Lease Agreement Pre-Season Requirements
Council
will review items required under the lease agreement before season opening,
including:
·
Post-dated payments
·
Fire and medical services arrangements
·
Structural engineering inspections of
grandstands
·
Certificate of Insurance
ii.
Additional Pre-Season Requirements
Council
will confirm whether the following items have been prepared for the 2026
season:
·
Site-specific safety program
·
First aid kits for workers
·
Training records for workers (WHMIS, First Aid)
·
Training records for supervisory staff
iii.
Outstanding Items from 2025 Season –
Completion Review
Council
will inspect the premises to determine whether the outstanding items identified
during the 2025 season have been completed, including:
·
Repair chain-link fence at old entrance
·
Repairs to flag tower
·
Repair or replace wheelchair access platform
·
Repair to bleacher access and seating
·
Removal of merchandise trailer
iv.
General Condition of Grounds and
Facilities
Council
will conduct a walk-through of the premises to assess:
·
Whether the grounds and structures are in good
condition.
·
Whether any repairs, maintenance, or safety
issues require rectification prior to the 2026 season.
·
Any operational or safety concerns observed
during the site visit.
v.
Lease Agreement Timeline
Council
will discuss the current lease agreement (June 1, 2022, ending May 31, 2027)
with the Tenant, as it enters its final season, and note that renewal
discussions must begin.
·
Initiate lease renewal process
·
Identify potential amendments for future lease
terms
10.
Notices of Motion
11.
Closed Session
12.
Communications and Correspondence
13.
Mayor and Council Comments
14.
By-laws
Recommendation: BE IT RESOLVED THAT Council adopts By-law 2087-26, being a
by-law to confirm the proceedings of the meeting of Council held on June 3, 2026.
15.
Adjournment
Recommendation: BE IT RESOLVED THAT this Council shall now adjourn to meet again
on June 18, 2026, at 6:00 p.m. or until the call of the chair.