Bar River Community Centre Committee Minutes – February 13, 2025

BAR RIVER COMMUNITY CENTRE COMMITTEE MEETING

MINUTES

FEB. 13, 2025

LOCATION: BAR RIVER COMMUNITY CENTRE

PRESENT: Shawn Evoy Heather Frolick Marlene Paquette

Matt Frolick Suzanne Evoy Katie Hunter

The meeting was called to order by Shawn Evoy, Chairperson.

The details of the Hall Renovation Budgets were outlined by Shawn Evoy. While we were under budget in 2 budget areas, we were over budget in the 3rd area, which led to an overall budget shortfall of approximately $20,000. This will go back to council for review.

The Hall Operating Budget for 2025 was discussed, including the need for additional tables and chairs. Heather Frolick will obtain pricing options for these items.

MOVED by Matt Frolick, SECONDED by Suzanne Evoy that the 2025 Operating Budget be approved. CARRIED.

It was discussed and agreed that the kitchen should have 100 sets of dinner plates, bowls, and small plates to support future events. Heather Frolick will investigate the purchase of additional items.

The Food Handlers Course was discussed, and it was agreed that we should have as many people as possible certified to support the Hall becoming a designated Hall. Several members expressed their intent to enrol in the course.

Shawn Evoy confirmed that the water passed Algoma Public Health testing and is safe for drinking.

The need for an emergency contacts list was discussed. Heather Frolick will create.

Items required by Algoma Public Health was discussed and the following items need to be kept in stock: meat thermometers, alcohol wipes, disposable gloves, signage, WHMIS handbook, MSDS sheets and a complete first aid kit.

MOVED by Matt Frolick, SECONDED by Suzanne Evoy that Katie Hunter become a member of the Hall Committee. CARRIED.

The Hall Rental Agreement was discussed, and it was agreed that it should include renters’ proof of insurance, and no decorations are to be fastened in any way to the walls. A rental deposit will be included at the discretion of the caretaker.

Hall Inventory was discussed, and it was agreed that renters should know what inventory is available for their use, including items required by Algoma Public Health. Heather Frolick will develop a list to include with the Hall Agreement as needed.

MOVED by Suzanne Evoy, SECONDED by Marlene Paquette that Connor Frolick be assigned the new Hall Caretaker role and Heather Frolick will continue with bookings. CARRIED. Heather Frolick and Matt Frolick declared a conflict of interest. Snow removal responsibilities

were discussed, and it was agreed that the rink caretaker should look after the Hall as well, since they have access to a snowblower. Shawn Evoy will follow-up.

The community photos which had hung in the Hall were discussed. It was decided that the cloakroom would be an appropriate area for the photos, after they are copied and placed in new frames. It was decided that additional pictures of more recent community members needed to be obtained and added to the photo wall.

Shawn Evoy reviewed a list of deficiencies in the Hall which will be rectified. The need for floor protectors for the tables and chairs was discussed to protect the new floor. Heather Frolick will research and purchase.

MOVED by Matt Frolick, SECONDED by Katie Hunter that the meeting be adjourned. CARRIED.

Meeting adjourned at 8:20pm.