The Corporation of the Township of Laird

Council Meeting Minutes – April 13, 2023

SPECIAL MINUTES – AGENDA 6 CORPORATION OF THE TOWNSHIP OF LAIRD April 13, 2023, at 4:00 pm In-Person: Laird Township Boardroom Chambers

Present: Mayor:

Shawn Evoy Matt Frolick, Todd Rydall, Wayne Junor, Councillors:

Ed Lapish Jennifer Errington Clerk:

Road Superintendent: David Pollari Rhonda Crozier Treasurer:

A. ACTION ITEMS 1. Consideration of Agenda

  1. a) Declaration of Conflict of Interest
  2. b) Modifications, Additions, Deletions
  3. c) Approval #64-23 Moved by: Wayne Junor Seconded by: Matt Frolick “Be it resolved that Council hereby approves April 13, 2023, agenda, as present.” CARRIED

2. Routine Matters

3. Delegations and Presentations

4. Staff and Committee Reports

5. By-laws

6. Business Arising out of Discussion

  1. a) UPDATED – Business Solutions, Health and Safety Program proposal #65-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that Council accepts the updated proposal of Business Solutions in the amount of $1,700.00 plus HST for the development of a policy review report.” CARRIED
  2. b) Endorsement: Inclusive Community Grant – Fairgrounds accessibility improvements #66-23 Moved by: Todd Rydall Seconded by: Matt Frolick “Be it resolved that Council supports submitting an application to the Inclusive Community Grant (ICG) Program to increase inclusiveness and accessibility of the outdoor spaces and buildings at the Laird Township Fairgrounds.” CARRIED
  3. c) 2022 Budget Deliberations:
  4. i. Final Budget 2023
  • Went through line by line.
  • Increased donation to Dr. Harold Trefry Memorial from $2,000 to 3,000
  • Discussed Payroll Wages Summer Employment, which could be used towards hiring someone to conduct brushing
  1. ii. Cemetery Budget
  2. iii. Reserve Cap. Fund Revision Draft
  3. iv. External Funding Reserve 2022
  • Discussed targets for reserves and increasing the target for working capital to $500,000 #67-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that Council adopts the 2023 Budget and set the tax rates on a 3 % increase in the amount of $ 1,798,089.00 and authorize the Clerk to draft the tax rates By-law.” CARRIED

#68-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that Council directs the Treasurer to move all Recreation accounts and remaining external funding reserves into the operating reserve.” CARRIED

7. New Business

B. INFORMATION AND PROPOSALS

1. Communications and Correspondence

2. Council Information

3. Council Meetings

  1. a) Regular Council Meeting – April 20, 2023

C. CLOSED MEETING

#69-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that Council proceed into closed session at 6:23 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss personal matters about an identifiable individual, including municipal or local board employees and in accordance with Section 239 (2) (d) labour relations or employee negotiations.” CARRIED

D. RETURN TO OPEN MEETING

#70-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council come out of closed meeting session at 6:38 p.m. and continue with Regular Council Meeting.” CARRIED

Consideration of and action on matters arising out of the closed meeting. #71-23 Moved by: Matt Frolick Seconded by: Wayne Junor “Be it resolved that Council directs the Clerk to implement the changes recommended to the Employee Agreement 2022-2024 as outlined in the Clerks amendment request of April 13, 2023.” CARRIED

E. CONFORMITY BY-LAW

#72-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that Council adopts By-law 1081-23 being a by-law to confirm the proceedings of the meeting of Council held on April 13, 2023. CARRIED

F. ADJOURNMENT

#73-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that the Regular Council meeting be adjourned at 6:45 p.m. CARRIED

Mayor – ___________________________ Shawn Evoy

Clerk – ____________________________ Jennifer Errington