The Corporation of the Township of Laird

Council Meeting Minutes – February 1, 2023

SPECIAL MINUTES – AGENDA 4 CORPORATION OF THE TOWNSHIP OF LAIRD February 1, 2023, at 7:00 pm In-Person: Bar River Community Center

Present: Mayor:

Shawn Evoy Wayne Junor, Matt Frolick, Todd Rydall Councillors:

Jennifer Errington Clerk:

Lynne Duguay, Lacey Kastikainen, Lynn Guests:

Watson, Shelly Bailey, Adam Chevis, Parker Brockelbank, Derek Hansen

A. ACTION ITEMS 1. Consideration of Agenda

  1. a) Declaration of Conflict of Interest
  2. b) Modifications, Additions, Deletions
  3. c) Approval #23-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that Council hereby approves February 1, 2023, agenda as presented.” CARRIED

2. Routine Matters

3. Delegations and Presentations

4. Staff and Committee Reports

5. By-laws

6. Business Arising out of Discussion

7. New Business

  1. a) Joint Meeting with Township of Macdonald, Meredith & Aberdeen Additional
  2. 1. Fire Department Agreement – Capital Purchases
  • At this point in time the Fire Chief has minimal capital projects for this year. Discussed that Macdonald, Meredith & Aberdeen Additional (MMAA) put $25,000.00 a year into the capital fire and Laird should do the same. It was discussed that each municipality should share our capital fire reserve amount with each other in order to get a more accurate asset management forecast. MMAA reviewed each piece of equipment and provided projected replacement and amortization of each. The pumper truck will need replacing in the next 3 years.
  1. 2. Joint Road Projects
  2. i. Bar River Road
  • The next section will be broken out into 2 more sections. The Ford Road intersection culvert will require replacement this year, and paving the following year.
  1. ii. Cloudy Lake Road
  • Requires good graveling and ditching work. Laird plans to complete ditching on the Laird portion of the road this year. The turnaround was discussed, it is a

tricky situation to solve, as there are 5 driveways off the turnaround. Laird stressed that we want to be able to communicate a plan, and discussed surface treatment to be slated for 2025.

  1. 3. Bar River Road Bridge 2022 Inspection – Joint plan to have work done
  • MMAA provided a copy of the Bar River Road Bridge 2022 Inspection.
  1. 4. Policing Services
  • Briefly discussed that both Townships have been approached by the City Sault Ste. Marie Police Services to possibly expand services into our area. Discussed Police Services Board, new format to possibly begin July 2023. The new Board will have two members from Laird and two from MMAA and on Provincial Representative.
  1. 5. Leisure Services – Joint Programs
  • The swim program will hopefully run this year. It was discussed that possibly they will be offering ½ day kids camps. They will run four one-week kids camps again this year. MMAA communicated that ideally, they will start to advertise for summer students in the February Newsletter and they hope to get older kids that are in college and grade 12.

The youth sports soccer and baseball were discussed. They will be running a referee training school for both soccer and baseball. There is a need for more coaches. MMAA discussed the senior’s programs they are starting and that they have applied to Hydro One for funding.

B. INFORMATION AND PROPOSALS

1. Communications and Correspondence

2. Council Information

3. Council Meetings

  1. a) Regular Council Meeting – February 23, 2023

It was discussed that we should have a joint meeting in Spring and Fall of each year to get updates on joint projects.

C. CONFORMITY BY-LAW

D. ADJOURNMENT

#24-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that the Regular Council meeting be adjourned at 8:27 p.m.” CARRIED

Mayor – ___________________________ Shawn Evoy

Clerk – ____________________________ Jennifer Errington