The Corporation of the Township of Laird
Council Meeting Minutes – February 17, 2022
MINUTES OF AGENDA NUMBER 45, OF THE COUNCIL OF THE
CORPORATION OF THE TOWNSHIP OF LAIRD, HELD 0N FEBRUARY 17,
2022, HELD IN PERSON AT THE LAIRD HALL.
Present: Mayor:
Dick Beitz Frank Turco Councilors:
Todd Rydall Shawn Evoy Ed Lapish
David Pollari Road Superintendent:
Jennifer Errington Clerk:
It was the consensus of Council to add items 7. e) Consent L2022-01 Hachey to the Agenda.
ON MOTION (No. 13-22) of Todd Rydall, seconded by Shawn Evoy that Council approves Council minutes of January 27, 2022, and the Recreation Committee CARRIED minutes of January 25, 2022, as presented.
ON MOTION (No. 14-22) of Todd Rydall, seconded by Shawn Evoy that Council approves general accounts to February 17, 2022 in the amount of $8,759.04, as CARRIED presented.
ON MOTION (No. 15-22) of Ed Lapish, seconded by Frank Turco that Council approves roads accounts to January 31, 2022 in the amount of $25,63.85, as CARRIED presented.
1. Staff and Committee Reports
- a) Roads Superintendent (Roads, Waste Disposal & Recycling & Maintenance)
- i. Council Q&A
- ii. 5-year Plan – 2022 & 2023 amendments – DRAFT (encl)
- Once Asset Management Plan is adopted the next step will be to add to the 5-year plan.
- iii. Amalgamated Tender
- iv. Community Safety Zone Signage – 74 signs required
- It was the consensus of Council to have the Clerk amend Schedule “A” to By-law 1041-21 for the next meeting to adjust the zone areas, as there are discrepancies with distances and road locations.
- v. Draft amended ECA for Laird Landfill
- b) Clerk Administrator, Deputy Treasurer
- i. Debt Collector Research
- The use of a debt collector would be only used as a means to collect 2 + years arrears. Neighboring municipalities use a lawyer for the tax sale process, Laird uses Real Tax. Clerk to look into the cost of using a lawyer versus Real Tax.
- ii. Asset Management Draft Asset Management Plan should be ready for review at the March Council meeting.
Staff has started training for the Citywide software.
- iii. Property Standards
- By-law Enforcement Officer has prepared an Information & Summons, a court date will be set to deal with an ongoing issue.
- iv. Municipal Finance 101: A Fundamentals Course
- Very informative course learned a lot, some of the things that resonated with the Clerk were: Infrastructure Ontario – Long-term Financing, Internal Controls, and Cybersecurity (incident management response plan)
- c) Planning Board
- i. Joint Official Plan Draft Copy – Received Friday, Feb. 4, 2022
- Clerk will attend a meeting the week of March 7, 2022, to discuss amendments, and Planning Board will discuss the draft on March 22, 2022.
Agenda item 5. a) DRAFT – Recreation By-law, it was the consensus of Council to defer until the next meeting.
ON MOTION (No. 16-22) of Ed Lapish, seconded by Todd Rydall that Council acknowledges its annual review of Health and Safety Policy, By-law 942-14, and CARRIED recommends no changes.
ON MOTION (No. 17-22) of Ed Lapish, seconded by Todd Rydall that Council acknowledges its review of the Violence and Harassment in the Workplace Policy, CARRIED 900-10, and recommends no changes.
ON MOTION (No. 18-21) of Ed Lapish, seconded by Shawn Evoy that Council passed the following:
WHEREAS the Council of the Township of Laird accepts the April 19, 2021 report on the stat of the Bar River Hall and the need for structural repairs.
WHEREAS Council will make the Bar River Hall a capital priority for 2022, as the repairs required are imperative to preserve the century-old building that provides a hub for the community.
THEREFORE, Council approves the $669,000.00 application to the NOHFC Community Enhancement Program to support the Bar River Hall project. The Laird Township will contribute $169,000.00 or 25% to the project, and the CARRIED Township will cover any costs overruns if any are incurred.
Agenda item 6. b) Laird Raceway Agreement Deliberations, it was the consensus of Council to defer item.
ON MOTION (No. 19-22) of Todd Rydall, seconded by Shawn Evoy that Council CARRIED sets the March Council Meeting date for March 24, 2022.
ON MOTION (No. 20-22) of Shawn Evoy, seconded by Ed Lapish that Council accepts the Digital Transformation Report prepared by The Managed Municipality CARRIED Consulting Group, as presented.
ON MOTION (No. 21-22) of Shawn Evoy, seconded by Ed Lapish that Council approves consent application L2022-01 to create a 1.7 hectares lot from Plan CARRIED H747 Lot 5.
Council discussed Agenda item 7. c) Registered Concern/Information Form – February 11, 2022. Council requested that the Clerk reach out to Macdonald Meredith, and Aberdeen Additional (MMAA) to see if they would allow Cloudy Lake residents that live in Laird to use the MMAA municipal dump.
ON MOTION (No. 22-22) of Ed Lapish, seconded by Shawn Evoy that the next portion of the meeting be closed to the public to discuss labour relations or employee negotiations and a proposed or pending acquisition or disposition of CARRIED land by the municipality or local board.
ON MOTION (No. 23-22) of Ed Lapish, seconded by Shawn Evoy that Council CARRIED returns to open meeting.
ON MOTION (No. 24-22) of Todd Rydall, seconded by Shawn Evoy that Council CARRIED meeting be adjourned at 9:47 p.m.