Council Meeting Minutes – February 22, 2024

REGULAR AGENDA – AGENDA 19

CORPORATION OF THE TOWNSHIP OF LAIRD

February 22, 2024 at 6:00 pm

Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Wayne Junor, Matt Frolick, Ed Lapish

Clerk: Jennifer Errington

Road Superintendent: David Pollari

Treasurer: Rhonda Crozier

Delegates: Colleen Alloi, Karen Hurley Muncher, Pat Connolly (via telephone)

1. Call to Order

Mayor called meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#18-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council hereby approves the February 22, 2024 agenda as presented with the inclusion to item 7. d. iv. Finns’ Bay Wharf Sub-committee meeting minutes of January 24, 2024.

Carried.

4. Delegations and Presentations

a. North Shore Agricultural Society (NSAS) – Colleen Alloi, Chair

• RCMP Musical Ride Discussed that a sub-committee composed of Colleen Alloi, Karen Hurley Muncher, and Pat Connolly to work on Musical Ride.

Changing arena boards in May.

• Grant opportunities Pat Connolly looking into FEDNOR grants to encourage Rural Tourism.
• Laird Councillor appointment as NSAS Ex-officio member.

Council to consider appointment.

Clerk communicated that Thursday, July 11, 2024, is now secured for the RCMP Musical Ride event.

5. Adoption of Minutes of Previous Meeting

a. Council Meeting – January 18, 2024

#19-24

Moved by: Matt Frolick

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council approves Council minutes of the Regular Meeting of January 18, 2024, as presented.

Carried.

b. Recreation Committee Minutes – January 15, 2024

#20-24

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves Recreation Committee Minutes of January 15, 2024, as presented.

Carried.

6. Adoption of Accounts

a. General accounts to January 31, 2024

#21-24

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council approves the general accounts to January 31, 2024, in the amount of $104,960.51, as presented.

Carried.

b. Roads accounts to January 31, 2024

#22-24

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the roads account to January 31, 2024, in the amount of $54,630.34 as presented.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

i. Road Superintendent Report

• Roads are bare and dry.
• Lots of tree trimming and brushing right now.
• Roadside grass cutting, presented a few quotes, would have a skid steer mount. Discussed cutting in-house versus tendering out, that way there is control over the quality of the job.

ii. Council Q&A

Council had a ratepayer drop in during the meeting with a concern and Council requested

that they send the concern to the Clerk in writing as per policy.

b. Clerk Administrator, Deputy Treasurer

i. Clerk’s Report

#29-24

Moved by: Wayne Junor

Seconded by: Matt Frolick

BE IT RESOLVED THAT the Clerk’s Report dated February 22, 2024, be received as presented and arising from the report;

THAT Council directs the Clerk to register for the MSO-North Ministry of Municipal Affairs and Housing 7th Annual Northern CAO/Clerk’s Form in Sudbury on May 15th and May 16th, 2024; and

THAT Council sets the May Council meeting date for Thursday, May 23, 2024; and

THAT Council directs the Clerk to attend the AMCTO Spring Zone 7 Meeting in Little Current on April 25 and April 26, 2024; and

THAT Council directs the Clerk to register the Treasurer to attend the Municipal Finance Virtual Forum on Thursday, February 29, 2024 (8:30 a.m. to 3:30 p.m.) in the amount of $359.00 plus HST.

Carried.

ii. Council Q&A

c. Treasurer’s Report

i. Township of Laird Revision Feb. 2024 Preliminary Budget

#23-24

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council receives the Township of Laird Revision Feb. 2024 Preliminary Budget.

Carried.

ii. Township of Laird Reserves 2023

#24-24

Moved by: Matt Frolick

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives Township of Laird Reserves 2023 report and that from the 2023 budget Council reserves $27,500 for the G.W. Evoy Rink, $15,000.00 for Heritage, and $8,000.00 for Cemetery.

Carried.

d. Recreation Committee & Recreation Sub-Committees

i. Bar River Hall Sub-Committee Meeting Minutes of January 24, 2024

#25-24

Moved by: Ed Lapish

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council receives the Bar River Hall Sub-Committee Meeting minutes of January 24, 2024.

Carried.

ii. Laird Hall Sub-Committee Meeting Minutes of February 6, 2024

#26-24

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT Council receives the Laird Hall Sub-Committee Meeting Minutes of February 6, 2024.

Carried.

iii. Ontario Trillium Grant – Laird Hall application for accessibility renovations

#27-24

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council supports submitting an application for the Laird Hall to the Ontario Trillium Foundation – Capital Grant program to improve a community building.

Carried.

iv. Finns’ Bay Wharf Sub-Committee Meeting minutes of January 24, 2024

#28-24

Moved by: Matt Frolick

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council receives the Finns’ Bay Wharf Sub- Committee Meeting minutes of January 24, 2024.

Carried.

e. Cemetery Board

f. Planning Board

g. Police Service Board

i. Police Service Board Meeting February 26, 2024 at 9 a.m.

h. Algoma District Services Administrative Board

i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

a. Task Summary Sheet & Recent Activity Log

b. Concern/Information Log – Updates

#30-24

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council receives the February 22, 2024, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

c. Memo: Joint Meeting

#31-24

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the report on Joint Meeting dated February 22, 2024, and that Council requests the Clerk to confirm the joint meeting date of Tuesday, April 23, 2024, and to add Cloudy Lake surface treatment to the agenda.

Carried.

d. Memo: Council Remuneration Survey

#32-24

Moved by: Wayne Junor

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council receives the report on Council Remuneration Survey Results dated February 22, 2024, and based on the Report Recommendation and the fact that no increase has been made since 2005;

THAT Council approves an increase of $2,000.00 for the Mayor and $1,980.78 increase for Council which is to be phased in over 2 years. For 2024 and 2025 Mayor to receive an increase of $1,100.00 and Council to receive an increase of $990.39.

AND FURTHER that the remuneration shall be increased each year, effective January 1, 2026, based on the tax rate increase percentage from the previous calendar year.

Carried.

9. New Business

a. Planning: Application for Consent – L2024-1 (a) & (b) Konka

# 33-24

Moved by: Ed Lapish

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council approves consent application L2024-1 (a) & (b) severances.

Carried.

b. Memo: Blue Box Program Transition to Full Producer Responsibility

#34-24

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council receives the report on Blue Box Program Transition to Full Producer Responsibility; and

THAT Council directs the Clerk to communicate with CM that the Township of Laird would like to opt-in and would like to receive a customized Opt-in Depot Operations Agreement for review; and

FURTHER THAT Council directs the Clerk to opt out of the joint recycle bins at the island turn-off.

Carried.

10. Notices of Motion

11. Closed Session

#35-24

Moved by: Matt Frolick

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council proceed into closed session at 8:25 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to personal matters about an identifiable individual, including municipal or local board employees.

Carried.

a. Approval of closed meeting minutes of January 18, 2024

b. Personal matters about identifiable individuals

#36-24

Moved by: Matt Frolick

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council come out of closed meeting session at 8:57 p.m. and continue with Regular Council Meeting.

Carried.

12. Communications and Correspondence

a. Algoma Public Health, RE: Merger discussions between Algoma Public Health and Health Sudbury and Districts – January 18, 2024

b. Algoma Council on Domestic Violence – January 20, 2024

c. Ironside Consulting Services Inc. – Announcement – February 12, 2024

d. Support Resolution, City of Cambridge Re: Catch & Release – February 14, 2024

13. Mayor and Council Comments

14. By-laws

a. 2010-23 Conformity By-law

#36-24

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council adopts By-law 2010-24 being a by-law to confirm the proceedings of the meeting of Council held on February 22, 2024.

Carried.

15. Adjournment

#37-24

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT this Council shall now adjourn to meet again March 21, 2024 at 6:00 p.m. or until the call of the chair.

Carried.

Mayor – (signature) Shawn Evoy

Clerk – (signature) Jennifer Errington