The Corporation of the Township of Laird

Council Meeting Minutes – February 23, 2023

REGULAR MINUTES – AGENDA 4 CORPORATION OF THE TOWNSHIP OF LAIRD February 23, 2023, at 6:00 pm In-Person: Laird Township Boardroom Chambers

Present: Mayor:

Shawn Evoy (arrived at 6:40 p.m.) Wayne Junor, Todd Rydall, Ed Lapish Councillors:

Matt Frolick (arrived at 6:45 p.m.) Jennifer Errington Clerk:

David Pollari Road Superintendent:

Rhonda Crozier Treasurer:

#25-23 Moved by: Wayne Junor Seconded by: Ed Lapish “Be it resolved that Council appoints Todd Rydall as Presiding Officer until the Mayor arrives” CARRIED

Special Public Meeting opened at 6:00 p.m., to consider rezoning of Lot 12 of Plan M350. No objections or support of the rezoning were received. The Special Public Meeting was closed at 6:10 p.m.

A. ACTION ITEMS 1. Consideration of Agenda

  1. a) Declaration of Conflict of Interest
  2. b) Modifications, Additions, Deletions
  3. c) Approval #26-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council hereby approves February 23, 2023, agenda as presented.” CARRIED

2. Routine Matters

  1. a) Approval of minutes of January 19, 2023, and Special Meeting minutes of February 1, 2023 #27-23 Moved by: Wayne Junor Seconded by: Ed Lapish “Be it resolved that Council approves Council Minutes of the Regular Meeting of January 19, 2023, and Special Meeting minutes of February 1, 2023, as presented.” CARRIED
  2. b) Approval of recreation minutes January 31, 2023 #28-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves the Recreation Committee minutes of January 31, 2023, as presented.” CARRIED
  3. c) Approval of general accounts to February 23, 2023 #29-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves the general accounts to February 23, 2023, in the amount of $6,443.61, as presented.” CARRIED
  4. d) Approval of roads accounts to January 31, 2023, and Year End Adjustments Date 12/31/22 Voucher Listing #30-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves the road accounts to January 31, 2023, in the amount of $27,939.38 and Year End Adjustments Date 12/31/22 Voucher Listing in the amount of $18,854.34, as presented.” CARRIED

3. Delegations and Presentations

Mayor Shawn Evoy arrived at 6:40 p.m. and Councillor Matt Frolick arrived at 6:45 p.m.

4. Staff and Committee Reports

  1. a) Roads Superintendent (Roads, Waste Disposal & Recycling & Maintenance)
  2. i. Road Superintendent Report
  • Grader Serviced
  • Plow Truck broke down and had to be towed to town, no details on what is wrong or costs at this time.
  1. ii. Council Q&A
  • Question: When does the Road Department conduct snow ditching?

Answer: Snow ditching occurs only if we know it is a problem area, as ditching too soon can cause bigger issues as opening the area up will expose the area to freezing which can potentially create culverts to freeze, creating a more significant issue. This year ditches are flowing under the crust of the snow.

  1. iii. 5-Year Plan – 2023 to 2027 #31-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that the 5-Year Road Plan 2023 to 2027 be received” CARRIED
  2. b) Clerk Administrator, Deputy Treasurer
  3. i. Clerk’s Report #32-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that the Clerk’s Report dated February 23, 2023, be received as presented; and That Council approves the Clerk registering for the AMCTO Civil Marriage Solemnization and Understanding MFIPPA course each in the amount of $340.00 (plus HST); and further That Council approves the Clerk registering for Zone 7 Spring Meeting to be held April 27 and 28, 2023.” CARRIED
  4. ii. Council Q&A
  5. c) Treasurer’s Report
  6. i. Council Expenditure Report – 2022
  7. ii. Memo: FIR – Tax Effort Information
  8. iii. Memo: Reserve Dec. 31/22 Landfill Ministry Requirements #33-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that the Council Expenditure Report – 2022 and the Memo: FIR – Tax Effort Information from the Treasurer be received; That the report from the Treasurer regarding Reserving the amount of $26,206.00 for the Landfill Ministry Requirements be received; and That Council authorizes Reserving $26,206.00 for the Landfill Ministry Requirements at the yearend December 31, 2022.” CARRIED

#34-23 Moved by: Wayne Junor Seconded by: Matt Frolick “Be it resolved that Council has requested that the Wharf Committee consults with the public for proposals on the future use of the Finns’ Bay Wharf. The Wharf Committee will provide recommendations to Council once input has been considered.” CARRIED

  1. d) Recreation Committee & Recreation Sub-Committees
  2. e) Cemetery Board
  3. f) Planning Board
  4. g) Police Services Board
  5. h) Algoma District Services Administrative Board
  6. i) Algoma District Municipal Association

5. By-laws

6. Business Arising out of Discussion

  1. a) Committee and Board Listing 2023 approval #35-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council approves the Committee and Board members for 2023” CARRIED
  2. b) Township of Laird Tax Collection Policy DRAFT – Review
  • Discussed draft, removing 2nd paragraph of scope, 3rd paragraph to include that Council shall be notified, and amend to state that Council to get reports twice a year.

#36-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that the draft Tax Collection Policy be received; and That Council requests that the discussed amendments be made and that the Clerk prepare a By-law to adopt the policy for the next meeting of council.” CARRIED

  1. c) Council Term Plan – Discussion
  • No discussions, deferred to a future meeting.

7. New Business

  1. a) Planning:
  2. i. Rezoning: 609 Finns’ Bay Road North, Plan M350, Lot 12 #37-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that Council approves By-law 1075-23 being a by-law to amend Zoning By-law 531, concerning property designated as PLAN M350 LOT 12, in the Township of Laird.” CARRIED
  3. b) 2023 Budget Deliberations:
  4. i. Road Department – Operating
  5. ii. Road Department – Capital
  6. iii. Main Recreation Committee – Operating
  7. iv. Laird Fairgrounds Sub-Committee – Operating
  8. v. Laird Fairgrounds Sub-Committee – Capital
  9. vi. Bar River Community Centre Sub-Committee – Operating
  10. vii. G.W. Evoy Memorial Rink Sub-Committee – Operating
  11. viii. G.W. Evoy Memorial Rink Sub-Committee – Capital
  12. ix. Finns’ Bay Road Wharf Sub-Committee – Operating
  13. x. Finns’ Bay Road Wharf Sub-Committee – Capital #38-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that the Council receives the 2023 draft Budget segments as presented and will be further reviewed at a future Budget meeting.” CARRIED
  14. c) Retro-Ride, Request for donation/previous years $200.00 #39-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that the Council supports the Sylvan Valley 2023 Retro Ride raising funds for Multiple Myeloma Foundation, Council donates $200.00 to the Multiple Myeloma Foundation.” CARRIED

B. INFORMATION AND PROPOSALS 1. Communications and Correspondence

  1. a) Algoma Fish and Game Club – January 23, 2023
  2. b) MPAC – 2022 Municipal Partnerships Report

2. Council Information

  1. a) Task Summary Sheet & Recent Activity Log
  2. b) Concern/Information Log – Updates

3. Council Meetings

  1. a) Regular Council Meeting – March 16, 2023

C. CONFORMITY BY-LAW

#40-22 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council adopts By-law 1076-23 being a by-law to confirm the proceedings of the meeting of Council held on February 23, 2023.” CARRIED

D. ADJOURNMENT

#41-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that the Regular Council meeting be adjourned at 8:33 p.m.” CARRIED

Mayor – ___________________________ Shawn Evoy

Clerk – ____________________________ Jennifer Errington