The Corporation of the Township of Laird

Council Meeting Minutes – January 19, 2023

REGULAR MINUTES – AGENDA 3 CORPORATION OF THE TOWNSHIP OF LAIRD January 19, 2023, at 6:00 pm In-Person: Laird Township Boardroom Chambers

Present: Mayor:

Shawn Evoy Wayne Junor, Matt Frolick, Ed Lapish Councillors:

Jennifer Errington Clerk:

A. ACTION ITEMS 1. Consideration of Agenda

  1. a) Declaration of Conflict of Interest
  2. b) Modifications, Additions, Deletions
  3. c) Approval #01-23 Moved by: Matt Frolick Seconded by: Wayne Junor “Be it resolved that Council hereby approves January 19, 2023, agenda as presented with an amendment to correct the date for section A. 1. B) from November 29, 2022 to December 20, 2022.” CARRIED

2. Routine Matters

  1. a) Approval of minutes of December 15, 2022 #02-23 Moved by: Matt Frolick Seconded by: Wayne Junor “Be it resolved that Council approves Council Minutes of the Regular Meeting of December 15, 2022, as presented.” CARRIED
  2. b) Approval of recreation minutes December 20, 2022 #03-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that Council approves the Recreation Committee minutes of December 20, 2022, as presented.” CARRIED
  3. c) Approval of general accounts to January 19, 2023 #04-23 Moved by: Wayne Junor Seconded by: Matt Frolick “Be it resolved that Council approves the general accounts to January 19, 2023, in the amount of $17,730.49, as presented.” CARRIED
  4. d) Approval of roads accounts to December 31, 2022 #05-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council approves the road accounts to December 31, 2022, in the amount of $91,304.74, as presented.” CARRIED

3. Delegations and Presentations

4. Staff and Committee Reports

  1. a) Roads Superintendent (Roads, Waste Disposal & Recycling & Maintenance)
  2. i. Road Superintendent Report
  3. ii. Council Q&A
  4. iii. 2023 Amendment – 5-Year Road Plan 2019 to 2023
  5. iv. EARS Amalgamated Tender 2023 – February 8, 2023 #06-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that the 2023 Amendment – 5-Year Road Plan 2019 to 2023 and the EARSA Amalgamated Tender 2023 – February 8, 2023, be received” CARRIED
  6. b) Clerk Administrator, Deputy Treasurer
  7. i. Clerk’s Report #07-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that the Clerk’s Report dated January 19, 2023 be received as presented and arising from the report; That Council approves the Clerk registering for the AMCTO – MCI Level 2 course in the amount of $1,327.72 (HST included); That Council requests the Treasurer to present a revised Tax Collection Policy; and That Council requests the Clerk to present a revised Violence and Harassment in the Workplace Policy as per recommended by the Townships insurance company” CARRIED
  8. ii. Council Q&A

CLOSED MEETING #08-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council proceed into closed session at 6:48 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss personal matters about and identifiable individual, including municipal or local board employees.” CARRIED

#09-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council come out of closed meeting session at 7:05 p.m. and continue with Regular Council Meeting.” CARRIED

  1. iii. Report to Council: Property Standards #10-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that the report from the Clerk regarding Property Standards By-law(s) be received; That Council adopts By-law 1073-23 to repeal By-law 574-83 and 959-15 effective immediately; and Furthermore, request the Clerk to consult with Wishart Law Firm LLP to get a quote for assistance for the development of a new property standards by-law.” CARRIED
  2. iv. 2023 Council Remuneration Survey – Central Algoma
  3. v. 2022 Tax Rate Survey – Central Algoma #11-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that Council requests the Treasurer to provide Laird Township tax effort information from the Financial Information Return (FIR) report.” CARRIED
  4. vi. Integrity Commissioner Training – Joint Council/staff training possibly at MacLennan Hall or Laird Hall, Possible Dates:
  • Wednesday, March 2022, 2023, Thursday, March 23, 2023, Wednesday, March 29, 2023, or Thursday, March 30, 2023 #12-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council is not in favour of participating in a Joint Council/staff Integrity Commissioner Training session at this time; and That Council requests the Clerk to provide The Sunshine Law Handbook and provide reading material on the Integrity Commissioner role.” CARRIED
  1. c) Treasurer’s Report
  2. d) Recreation Committee & Recreation Sub-Committees
  3. e) Cemetery Board
  4. f) Planning Board
  5. g) Police Services Board
  6. h) Algoma District Services Administrative Board
  7. i) Algoma District Municipal Association

5. By-laws

  1. a) 1071-23 Reserve and Reserve Fund Policy By-law #13-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council adopts By-law 1071-23, being a by-law to adopt a Reserves and Reserve Fund policy for the Municipality of the Township of Laird, as presented, with modification to have quarterly reporting.” CARRIED
  2. b) 1072-23 Recreation Committee Terms of Reference By-law #14-23 Moved by: Matt Frolick Seconded by: Wayne Junor “Be it resolved that Council adopts By-law 1072-23, being a by-law to establish the Terms of Reference for the Township of Laird Recreation Committee and Sub-Committee, as presented, as modified to amend staff participation and rec committee composition.” CARRIED

6. Business Arising out of Discussion

  1. a) Tender Recommendation: Bar River Community Center – Engineering and design services #15-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that the Procurement Report: Bar River Community Center – Engineering and design services be received; and

That the tender be awarded to Kresin Engineering Corporation in the amount of $14,850 (plus HST), and if necessary, an additional $1,450 (plus HST) for riverbank stabilization design and drafting services.” CARRIED

7. New Business

  1. a) Support Resolution, Macdonald Meredith & Aberdeen Additional #16-23 Moved by: Wayne Junor Seconded by: Matt Frolick “Be it resolved that Council supports resolution #22-340 of The Municipal Corporation of the Township of Macdonald, Meredith, and Aberdeen Additional in petitioning the Ministry of Health to revisit the decision to reduce virtual physician fees by 80% and fully fund this much needed medical option for everyone in the Province of Ontario; and That this resolution be sent to all municipalities in the Algoma District, FONOM, Algoma-Manitoulin MPP Michael Mantha, and Minister of Health.” CARRIED
  2. b) 2023 Committee and Board appointments
  • Deferred to the next meeting of Council.
  1. c) Algoma Public Health (APH) Board Appointment #17-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that the Clerk advice Algoma Public Health (APH) that the Township of Laird supports the nomination of Jody Wildman from the Township of St. Joseph to sit on the APH Board of Health.” CARRIED
  2. d) Dr. H.S. Trefry/Seniors and Persons with Disabilities Representative
  • Application Review #18-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that the Clerk advise the Dr. H.S. Trefry Memorial Center that the Township of Laird supports the reappointment of Jean Rickaby as the North Shore Representative to the Seniors and Persons with Disability Advisory Committee.” CARRIED
  1. e) 942-14 Health & Safety Policy – Annual Review #19-23 Moved by: Matt Frolick Seconded by: Wayne Junor “Be it resolved that Council reviewed By-law 942-14 a by-law to approve a policy for the Occupational Health and Safety of Employees in the Workplace; and requests the Clerk to amend the policy to be presented at the next meeting.” CARRIED
  2. f) National Wall of Remembrance Association – Donation Request
  • Deferred until the next meeting of Council. Look into the National Wall of Remembrance Association and the National Wall of Remembrance Project.
  1. g) Council Term Plan – Discussion #20-23 Moved by: Ed Lapish Seconded by: Wayne Junor

“Be it resolved that Council requests the Clerk to prioritize the list discussed for the Term Plan.” CARRIED

  1. h) New Council Orientation 2022 Each member of Council was provided with a Council Orientation binder containing information pertinent to their roll as a council member, and to local government in general.

Council members were asked to keep the binder handy for easy reference, and so that new policies, by-laws, legislative and budget updates can be added as they are approved for use.

B. INFORMATION AND PROPOSALS

1. Communications and Correspondence

  1. a) Ministry of Municipal Affairs and Housing – December 22, 2022
  2. b) Ministry of Municipal Affairs and Housing – January 4, 2023
  3. c) Re: New Business Item 1.2 Update on Bill 23 – More Homes Build Faster Act, 2022 (Ward All), City of Toronto – November 25, 2022
  4. d) National Wall of Remembrance Association – Volume 10

2. Council Information

  1. a) Task Summary Sheet & Recent Activity Log
  2. b) Concern/Information Log – Updates

3. Council Meetings

  1. a) Special Council Meeting – February 1, 2023 (Bar River Hall)
  2. b) Regular Council Meeting – February 23, 2023

C. CONFORMITY BY-LAW

#21-22 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council adopts By-law 1074-23 being a by-law to confirm the proceedings of the meeting of Council held on January 24, 2023.” CARRIED

D. ADJOURNMENT

#22-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that the Regular Council meeting be adjourned at 8:39 p.m.” CARRIED

Mayor – ___________________________ Shawn Evoy

Clerk – ____________________________ Jennifer Errington