The Corporation of the Township of Laird

Council Meeting Minutes – March 16, 2023

REGULAR MINUTES – AGENDA 5 CORPORATION OF THE TOWNSHIP OF LAIRD March 16, 2023, at 6:00 pm In-Person: Laird Township Boardroom Chambers

Present: Mayor:

Shawn Evoy Matt Frolick, Todd Rydall, Wayne Junor, Councillors:

Ed Lapish Jennifer Errington Clerk:

Road Superintendent: David Pollari Rhonda Crozier Treasurer:

A. ACTION ITEMS 1. Consideration of Agenda

  1. a) Declaration of Conflict of Interest
  2. b) Modifications, Additions, Deletions
  3. c) Approval #42-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that Council hereby approves March 16, 2023, agenda, as amended to remove Delegation, Algoma Power Inc., Annual Presentation, this matter will be put on the April 20, 2023, Council Agenda.” CARRIED

2. Routine Matters

  1. a) Approval of minutes of February 23, 2023 #43-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves Council Minutes of the Regular Meeting of February 23, 2023, as presented.” CARRIED
  2. b) Approval of recreation minutes February 28, 2023 #44-23 Moved by: Wayne Junor Seconded by: Todd Rydall “Be it resolved that Council approves the Recreation Committee minutes of February 28, 2023, as presented.” CARRIED
  3. c) Approval of general accounts to March 16, 2023 #45-23 Moved by: Todd Rydall Seconded by: Matt Frolick “Be it resolved that Council approves the general accounts to March 16, 2023, in the amount of $105,979.40, as presented.” CARRIED
  4. d) Approval of roads accounts to February 28, 2023 #46-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves the road accounts to February 28, 2023, in the amount of $51,479.38, as presented.” CARRIED

3. Delegations and Presentations

4. Staff and Committee Reports

  1. a) Roads Superintendent (Roads, Waste Disposal & Recycling & Maintenance)
  2. i. Road Superintendent Report
  • Truck repairs complete.
  • Joint with MMAA cross culvert to be changed on Bar River Road.
  • Discussed the “Boat Launch Closed” sign at Neebish Road, staff will look to see if there is an easement.
  • Brush Hog was discussed to sell it and investigate pricing out a new one that meets the Townships needs, with proper connections and welding.
  • Riverside Drive requires tree removal to conduct ditching work.
  • Plow Truck, it could take up to 2 plus years to get a new truck if ordered today. It was discussed to have Road Superintendent put together specs for a new truck to be presented to Council.
  • Ditching Bucket was discussed, Road Superintendent to get a quote on purchasing a ditching bucket.

#47-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council agrees to sell the existing Brush Hog for $3,000.00 and investigate a replacement.” CARRIED

#48-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council agrees to issue a tender for required tree clearing at the West end of Riverside Drive for future ditching.” CARRIED

  1. ii. Council Q&A
  2. iii. 5-year Plan – 2023 to 2027, with updated details #49-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that the updated 5-year Road Plan 2023 to 2027 be received.” CARRIED
  3. b) Clerk Administrator, Deputy Treasurer
  4. i. Clerk’s Report #50-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that the Clerk’s Report dated March 16, 2023, be received as presented.” CARRIED
  5. ii. Council Q&A
  6. c) Treasurer’s Report
  7. d) Recreation Committee & Recreation Sub-Committees
  8. i. Finns’ Bay Wharf Sub-Committee Minutes February 9, 2023
  9. ii. Laird Hall Sub-Committee Minutes February 22, 2023 #51-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that the Finns’ Bay Wharf Sub-Committee Minutes of February 9, 2023, and the Laird Hall Sub-Committee Minutes of February 22, 2023, be received, as presented.” CARRIED
  10. e) Cemetery Board
  11. f) Planning Board
  12. g) Police Services Board
  13. h) Algoma District Services Administrative Board
  14. i) Algoma District Municipal Association

5. By-laws

  1. a) 1077-23 Repeal By-law 810-03 #52-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council adopts By-law 1077-23 to repeal By-law 810-03, as presented.” CARRIED
  2. b) 1078-23 Tax Collection Policy #53-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council adopts By-law 1078-23, being a by-law to adopt a tax collection policy for the Municipality of the Township of Laird, as presented.” CARRIED
  3. c) 1079-23 Violence and Harassment Policy #54-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council receives workplace violence, harassment and sexual harassment policy for review and comment.” CARRIED

6. Business Arising out of Discussion

  1. a) Business Solutions, Health and Safety Program proposal #55-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that Council rejects the quote of $12,500 plus HST for Business Solutions to develop a Health and Safety policy program and requests the Clerk to reengage with Business Solutions for a reasonable price for this policy.” CARRIED

7. New Business

  1. a) Central Algoma Freshwater Coalition -Donation Request
  • Consensus of Council to turn over
  1. b) 2023 Budget Deliberations:
  2. i. Road Department – Operation UPDATED 2023-03-13
  3. ii. Road Department – Capital UPDATED 2023-03-13
  4. iii. Laird Fairgrounds Sub-Committee – Operating UPDATED 2023-03-
  5. iv. Laird Fairgrounds Sub-Committee – Capital UPDATED 2023-03-13
  6. v. Pumpkin Point Park Sub-Committee – Operating UPDATED 2023- 10-13
  7. vi. Main Recreation Committee – Operating UPDATED 2023-03-13
  8. vii. Main Recreation Committee – Operating Summer Students UPDATED 2023-03-13
  9. viii. Culture Heritage Sub-Committee – Operating #56-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council receives the 2023 draft Budget segments as presented and will be further reviewed at a future Budget meeting.” CARRIED
  10. c) Budget Meeting – Possibly April 13, 2023, at 4 p.m. ??? #57-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council sets up a Special Budget Meeting for Thursday, April 13, 2023, at 4 p.m.” CARRIED

B. INFORMATION AND PROPOSALS

1. Communications and Correspondence

  1. a) 2023 ADSAB Levy $491,054.00, 4.25% increase
  2. b) ROMA, March 7, 2023
  3. c) Annual Report 2022, S.S.M Public Library
  4. d) Central Algoma Fresh Water Coalition Publications:
  5. i. Explore Local Map
  6. ii. A Guide to Suitable Living in Algoma
  7. iii. A Guide for Algoma Living with Climate Change

2. Council Information

  1. a) Task Summary Sheet & Recent Activity Log
  2. b) Concern/Information Log – Updates

3. Council Meetings

  1. a) Special Budget Meeting – April 13, 2023, at 4 p.m.
  2. b) Regular Council Meeting – April 20, 2023

C. CLOSED MEETING

#58-23 Moved by: Wayne Junor Seconded by: Matt Frolick “Be it resolved that Council proceed into closed session at 8:06 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss personal matters about an identifiable individual, including municipal or local board employees.” CARRIED

D. RETURN TO OPEN MEETING

#59-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council come out of closed meeting session at 8:34 p.m. and continue with Regular Council Meeting.” CARRIED

Consideration of and action on matters arising out of the closed meeting. #60-23 Moved by: Todd Rydall Seconded by: Matt Frolick “Be it resolved that Council request that the Clerk offer Brant Coulter the position of Provincial Offences/By-law Enforcement Officer, as per discussion, and request Clerk to develop appointment/contract by-law.” CARRIED

#61-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council request that the Clerk hire previous employee Jean Palmer on a part-time basis as Secretary/Receptionist to assist in the office to cover a short-term leave.” CARRIED

E. CONFORMITY BY-LAW

#62-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council adopts By-law 1080-23 being a by-law to confirm the proceedings of the meeting of Council held on March 16, 2023. CARRIED

F. ADJOURNMENT

#63-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that the Regular Council meeting be adjourned at 8:37 p.m. CARRIED

Mayor – ___________________________ Shawn Evoy

Clerk – ____________________________ Jennifer Errington