The Corporation of the Township of Laird

Council Meeting Minutes – May 18, 2023

REGULAR MINUTES – AGENDA 8 CORPORATION OF THE TOWNSHIP OF LAIRD May 18, 2023, 2023, at 6:00 pm In-Person: Laird Township Boardroom Chambers

Present: Mayor:

Shawn Evoy Matt Frolick, Todd Rydall, Wayne Junor, Councillors:

Ed Lapish Treasurer Deputy-Clerk: Rhonda Crozier David Pollari Road Superintendent:

Rachel McBride, Tim and Christie Mashinter Guest:

Special Public Meeting opened at 6:00 p.m., to consider Zoning Amendment 0323: 18 Laurel Drive, PLAN M323 PT B RP 1R10680 1&4, Laird Township. Rachel McBride attended and spoke on plans for the property. Council communicated a concern that was submitted. The owner granted permission for Council to view the property on Tuesday, May 23, 2023 at 7 p.m. No objections to the rezoning were received. The Special Public Meeting was closed at 6:17 p.m.

A. ACTION ITEMS 1. Consideration of Agenda

  1. a) Declaration of Conflict of Interest
  2. b) Modifications, Additions, Deletions
  3. c) Approval #96-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that council hereby approves May 18, 2023, agenda as presented.” CARRIED

2. Routine Matters

  1. a) Approval of minutes of April 20, 2023 #97-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that Council approves Council Minutes of the Regular meeting of April 20, 2023, as presented.” CARRIED
  2. b) Approval of recreation minutes April 25, 2023 #98-23 Moved by: Todd Rydall Seconded by: Matt Frolick “Be it resolved that Council approves the Recreation Committee minutes of April 25, 2023, as presented.” CARRIED
  3. c) Approval of general accounts to May 18, 2023 #99-23 Moved by: Todd Rydall Seconded by: Matt Frolick “Be it resolved that Council approves the general accounts to May 18, 2023, in the amount of $99,253.62, as presented.” CARRIED
  4. d) Approval of roads accounts to April 30, 2023 #100-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves the road accounts to April 30, 2023, in the amount of $23,855.04, as presented.” CARRIED

3. Delegations and Presentations

4. Staff and Committee Reports

  1. a) Roads Superintendent (Roads, Waste Disposal & Recycling & Maintenance)
  2. i. Road Superintendent Report
  • Sweeping is completed.
  • Brusher is with Terry Twerdoclib and the cost might be a bit higher than expected.
  • Grading and dust control completed on dirt roads. Lots of potholes and soft spots.
  • Oil is ordered for fixing potholes.
  • Overhead limbing, brushing, and dump cleanup to be done next.
  • Dump truck in for repairs again.
  1. ii. Council Q&A
  2. iii. Road Tour Agenda #101-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that Council received the Road Superintendent suggested Road Tour Agenda.” CARRIED
  3. b) Clerk Administrator, Deputy Treasurer
  4. i. Report: Clean Yard By-law #102-23 Moved by: Todd Rydall Seconded by: Ed Lapish “Be it resolved that the report from the Clerk regarding Yard Maintenance By-law be received; and That Council requests the Clerk to amend the By-law as per discussion and to have By-law reviewed by the Municipal Solicitor.” CARRIED
  5. c) Treasurer’s Report
  6. i. Report: Credit Card Payments #103-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that the report from the Treasurer-Deputy Clerk regarding credit card payments be received; and That at this time credit cards will not be a form of payment due to transaction fees.” CARRIED
  7. ii. Report: Investment Policy #104-23 Moved by: Matt Frolick Seconded by: Ed Lapish “Be it resolved that the report from the Treasurer-Deputy Clerk regarding Investment Policy be received; and That Council requests the Treasurer-Deputy Clerk to investigate three options to invest the current reserves as per recommendation in the amount of $400,000 in long-term and $200,000 in short-term investments; and Further that council requests the Draft Investment Policy to be modified as discussed.” CARRIED
  8. d) Recreation Committee & Recreation Sub-Committees
  9. i. Recreation Committee At the March 28, 2023, Recreation Committee meeting, the committee passed the following Motion for Councils consideration:

On Motion R12-23 “the Recreation Committee requests that Council, in conjunction with Recreation, host a Staff, Volunteer, and Seniors BBQ this year.” #105-23 Moved by: Todd Rydall Seconded by: Wayne Junor “Be it resolved that Council, in conjunction with Recreation, host a staff, volunteer and seniors BBQ and set the date for June 4, 2023.” CARRIED

  1. ii. Wharf Sub-Committee Public Meeting May 17, 2023, at 7 p.m. held at 455 Finns’ Bay Road North.

Public Survey Due May 19, 2023, which was distributed as a Newsletter and is on the website.

  • Todd Rydall Chair of the Wharf Committee reported on the public meeting; it went well and about 40-plus people attended.
  1. iii. Laird Fairgrounds Sub-Committee Submitted grant application for the 2023-24 Inclusive Community Grants (ICG) Program, applied for funding for accessible pathways ext. at Fairgrounds. Successful candidates will know by August 2023.

Purchased used tractor

Finishing Mower quotes

  • Council discussed that a tractor was purchased for the Laird Fairgrounds and that it is within the budgeted amount. The committee is looking into purchasing a mower deck from Northshore Tractor for $5,800. Council would like to see the tractor stored in the old Twp Garage building for the winter months.
  1. iv. Heritage Sub-Committee Next meeting June 8, 2023, at 5 p.m. in the Laird Township Boardroom
  2. e) Cemetery Board
  3. f) Planning Board
  4. g) Police Services Board
  5. i. Next Meeting June 5, 2023, at 9 a.m. in Laird Township Boardroom
  6. h) Algoma District Services Administrative Board
  7. i) Algoma District Municipal Association (ADMA)
  8. i. At the April 22, 2023 ADMA meeting held in Echo Bay the association requested that representatives ask what priorities and/or concerns Council are facing and representatives are to report back at the next ADMA meeting in the Fall.

5. By-laws

6. Business Arising out of Discussion

7. New Business

  1. a) Planning: Zoning Amendment 03-23: 18 Laurel Drive, PLAN M323 PT B RP 1R10680 1 & 4, Laird Township #106-23 Moved by: Ed Lapish Seconded by: Wayne Junor “Be it resolved that Council approves By-law 1085-23 being a by-law to amend Zoning By-law 531, concerning property designated as PLAN M323 PT B RP 1R10690 1 & 4, in the Township of Laird.” CARRIED
  2. b) Finns’ Bay Road South Association – request #107-23 Moved by: Todd Rydall Seconded by: Matt Frolick “Be it resolved that Council asks staff to provide a report on private roads related to yearly costs and discounted assessment.” CARRIED
  3. c) Cloudy Lake Road – Approval in principle #108-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that Council approves the proposal of a zoning amendment and building on Lot 16 Cloudy Lake Road in principle and request that the owners formally apply for the zoning amendment and provide site plans as required.” CARRIED

B. INFORMATION AND PROPOSALS

1. Communications and Correspondence

  1. a) Thank you – Provincial Day of Action on Litter – (May 9, 2023)

2. Council Information

  1. a) Task Summary Sheet & Recent Activity Log
  2. b) Concern/Information Log – Updates

3. Council Meetings

  1. a) Regular Council Meeting – June 15, 2023

C. CLOSED MEETING

#109-23 Moved by: Ed Lapish Seconded by: Todd Rydall “Be it resolved that Council proceed into closed session at 7:46 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss personal matters about an identifiable individual, including municipal or local board employees.” CARRIED

D. RETURN TO OPEN MEETING

#110-23 Moved by: Wayne Junor Seconded by: Ed Lapish “Be it resolved that council come out of closed meeting session at 7:50 p.m. and continue with Regular Council Meeting.” CARRIED

Mayor Shawn Evoy declared a Conflict of Interest.

#111-23 Moved by: Todd Rydall

Seconded by: Ed Lapish “BE it resolved that Council hires the following summer students: Brooklyn Kavanaugh, Emma Whitely, Jacob Kluding, and Ristan McBride.” CARRIED

E. CONFORMITY BY-LAW

#112-23 Moved by: Ed Lapish Seconded by: Matt Frolick “Be it resolved that Council adopts By-law 1086-23 being a by-law to Confirm the proceedings of the meeting of Council held on May 18, 2023.” CARRIED

F. ADJOURNMENT

#113-23 Moved by: Wayne Junor Seconded by: Ed Lapish “Be it resolved that the Regular Council meeting be adjourned at 8:00 p.m.” CARRIED

Mayor –

Shawn Evoy

Treasurer Deputy-Clerk – ___________________________ Rhonda Crozier