Council Meeting Minutes – October 5, 2023

SPECIAL AGENDA – AGENDA 14

CORPORATION OF THE TOWNSHIP OF LAIRD

October 5, 2023 at 6:00 pm

Laird Fairgrounds – 127 Lake George Road East

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Wayne Junor, Ed Lapish, Matt Frolick

Clerk: Jennifer Errington

Staff: Brenda Aelick, Vasco Dias

Delegate: Donnie Varcoe

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

# 202-23

Moved by: Matt Frolick

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council hereby approves the October 5, 2023 agenda as presented with the inclusion to discuss beaver damn/ditch clean out at fairgrounds.

Carried.

4. Delegations and Presentations

a. Donnie Varcoe, Laird International Raceway (LIR) at 6:30 p.m.

i. Annual Lease Agreement Site Meeting

• Delegate arrived at 7:00 p.m.
• Council discussed concerns with construction without a permit, washroom repairs and ongoing maintenance, unapproved rental of the fairgrounds and racetrack, failure to schedule the annual site meeting, and complete acceptable site cleanup. Issues to be addressed in a formal letter.

5. Adoption of Minutes of Previous Meeting

6. Adoption of Accounts

7. Staff and Committee Reports

8. Unfinished Business

9. New Business

a. Wingman Productions – Renting Fairgrounds and Racetrack October 21 & 22, 2023

• Formal requests with dates need to be submitted to Council for consent.

10. Notices of Motion

11. Closed Session

12. Communications and Correspondence

13. Mayor and Council Comments

14. By-laws

a. 1098-23 Conformity By-law

# 203-23

Moved by: Matt Frolick

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council adopts By-law 1098-23 being a by-law to confirm the proceedings of the meeting of Council held on September 21, 2023.

Carried.

15. Adjournment

# 204-23

Moved by: Todd Rydall

Seconded by: Matt Frolick

BE IT RESOLVED THAT this Council shall now adjourn to meet again on October 19, 2023 at 6:00 p.m. or until the call of the chair.

Carried.

Mayor – (signature) Shawn Evoy

Clerk – (signature) Jennifer Errington