The Corporation of the Township of Laird
Council Meeting Minutes – September 16, 2021
MINUTES OF AGENDA NUMBER 39, OF THE COUNCIL OF THE
CORPORATION OF THE TOWNSHIP OF LAIRD, HELD 0N SEPTEMBER 16,
2021, HELD IN PERSON AT THE LAIRD HALL.
Present: Mayor:
Dick Beitz Todd Rydall Councillors:
Shawn Evoy Ed Lapish
Absent:
Frank Turco
Jennifer Errington Acting Clerk:
David Pollari Road Superintendent:
ON MOTION (No. 156-21) of Todd Rydall, seconded by Shawn Evoy that Council CARRIED approves Council minutes of August 12, 2021, as presented.
ON MOTION (No. 157-21) of Todd Rydall, seconded by Ed Lapish that Council approves general accounts to September 16, 2021, as presented in the amount of CARRIED $5,420.40.
ON MOTION (No. 158-21) of Shawn Evoy, seconded by Ed Lapish that Council approves roads accounts to July 31, 2021 in the amount of $19,223.54 and CARRIED August 31, 2021 in the amount of $17,148.35, as presented.
ON MOTION (No. 159-21) of Ed Lapish, seconded by Todd Rydall that Council approves quote of Merril Evoy Construction in the amount of $12,200.00 plus CARRIED HST for the replacement of the cemetery retaining wall.
ON MOTION (No. 160-21) of Todd Rydall, seconded by Ed Lapish that Council approves quote of Merril Evoy Construction in the amount of $43,500.00 plus HST for the rink board installation and miscellaneous tender for the G. W. Evoy CARRIED Rink.
ON MOTION (No. 161-21) of Ed Lapish, seconded by Shawn Evoy that Council approves quote of Fix & Finish Handy Service in the amount of $5,989.00 plus CARRIED HST for the municipal entrance steps and railing.
ON MOTION (No. 162-21) of Shawn Evoy, seconded by Ed Lapish that Council approves quote of Soo Mill Roofing & Siding in the amount of $8,299.85 plus HST CARRIED for the front entry door system for municipal office.
The Road Superintendent provided Council with an update on the portion of Finns’ Bay Road North that was surface treated in 2020. The Roads Superintendent indicated that he met with this years Surface Treatment contractor; the contractor assessed the portion of Finns’ Bay Road North that was surface treated in 2020 and felt the road was in good shape. The contractor indicated that a big factor in the slower compaction is the fact that it is a deadend road which has little traffic and the fact that the 2020/2021winter was very mild, therefore significantly less plowing took place. The Road Superintendent indicated that the contractor recommended that the road should be reassessed in a year prior to making any decisions on applying a top coat. The Road Superintendent stated that in the past Neebish Road had a top coat done which did not hold up well. In order to do a top coat, it would require a lab to determine if the work would be warrantied. The Road Superintendent indicated that the wheel track area of Finns’ Bay Road North has improved since the spring. It was consensus of Council to re-evaluate the portion of Finns’ Bay Road North next year, July 2022.
Council reviewed the Laird Fairgrounds Report. Council questioned the $26,000.00 that was shown as actual 2020 expense on the 2021 Budget and it was consensus to have this amount broken out. The bathrooms were discussed, it was suggested that design of septic be located. In depth discussions were had on tendering out for the grass cutting at the Laird Fairgrounds. It was consensus to tender out for the cutting January 2022.
Fall Clean-up was discussed, it was consensus of Council to use the 2021 Grounds Assistant for the second Waste Disposal Attendant at the Fall Clean-up weekend.
ON MOTION (No. 163-21) of Todd Rydall, seconded by Ed Lapish that Council CARRIED sets October 16 and 17, 2021 as fall clean-up days.
ON MOTION (No. 164-21) of Todd Rydall, seconded by Ed Lapish that Council approves a one-time donation in the amount of $200.00 for the Rowdy Ranchers Round-up event to be held on September 17 thru to September 19, 2021. CARRIED
ON MOTION (No. 165-21) of Shawn Evoy, seconded by Ed Lapish that Council CARRIED approves consent application L2021-18, as presented.
ON MOTION (No. 166-21) of Shawn Evoy, seconded by Todd Rydall that Council approves consent application L2021-19, as presented, with the stipulation that a minor variance needs to be done to address lot frontage and lot area. CARRIED
Council discussed the proposed severance of Plan H755, Lot 13, all of Council was not in favour of having prime agricultural lands severed as these lands are protected by the Provincial Policy Statement.
ON MOTION (No. 167-21) of Todd Rydall, seconded by Shawn Evoy that Council is not in favour of the proposed application to sever Plan H755, Lot 13, as CARRIED presented.
ON MOTION (No. 168-21) of Shawn Evoy, seconded by Todd Rydall that Council enters into agreement with Electronic Products Recycling Association (EPRA) to safely manage the municipalities electronic waste in an environmentally CARRIED sustainable manner, as presented.
Consensus of Council to have the Acting Clerk respond to Finns’ Bay Road South request. Council discussed that Finns’ Bay Road South is a private road, the township does not maintain private roads, however the Township provides funding to the private roads that have established road associations. The ratepayers of Finns’ Bay Road South will need to re-establish a roads association, appointing a President and Secretary/Treasurer, and once established inform the township in writing. The road association is responsible for keeping records of the funds received and deciding how the funds are to be spent each year with regards to road maintenance.
ON MOTION (No. 169-21) of Ed Lapish, seconded by Shawn Evoy that Council appoints Kelsey Siddall as Bar River Hall Custodian, as per Bar River Hall Committees recommendation and appoint Mrs. Siddall to Bar River Hall CARRIED Committee.
Council discussed the Wharf and the need for an outhouse. The purchase of an outhouse will be discussed during budget deliberations in 2022.
Council discussed Black Creek, before road work can be done Black Creek needs to be looked at.
ON MOTION (No. 170-21) of Ed Lapish, seconded by Todd Rydall that Council approves the next portion of the meeting to be closed to the public to discuss a proposed or pending acquisition or disposition of land by the municipality or local board and a personal matter about an identifiable individual, including municipal CARRIED employees.
ON MOTION (No. 171-21) of Shawn Evoy, seconded by Ed Lapish that Council CARRIED return to open meeting.
ON MOTION (No. 172-21) of Ed Lapish, seconded by Todd Rydall that Council CARRIED makes an offer on Plan H752, Part Lot 6, as discussed.
ON MOTION (No. 173-21) of Shawn Evoy, seconded by Ed Lapish that Council CARRIED meeting be adjourned at 9:16 p.m.