Council Meeting Minutes – September 21, 2023

REGULAR AGENDA – AGENDA 13

CORPORATION OF THE TOWNSHIP OF LAIRD

September 21, 2023 at 6:00 pm

Laird Township Council Chambers

Present: Mayor: Shawn Evoy

Councillors: Todd Rydall, Wayne Junor, Ed Lapish

Clerk: Jennifer Errington

Road Superintendent: David Pollari

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

# 181-23

Moved by: Ed Lapish

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council hereby approves the September 21, 2023 agenda as presented.

Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

a. Council Meeting – August 24, 2023

b. Special Council Meeting – August 30, 2023

# 182-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council approves Council minutes of the Regular Meeting of August 24, 2023 and the Special Council Meeting of August 30, 2023, as presented.

Carried.

c. Recreation Committee Minutes – August 29, 2023

# 183-23

Moved by: Wayne Junor

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council approves Recreation Committee Minutes of August 29, 2023, as presented.

Carried.

6. Adoption of Accounts

a. General accounts to August 31, 2023

# 184-23

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the general accounts to August 31, 2023, in the amount of $17,231.53, as presented.

Carried.

b. Roads accounts to August 31, 2023

# 185-23

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council approves the general account to August 31, 2023, in the amount of $33,282.01, as presented.

Carried.

7. Staff and Committee Reports

a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)

i. Road Superintendent Report

ii. Council Q&A

• Council asked about guardrail research, Road Superintendent will look into regulations and report back.

iii. Plow Truck

• Everything went well getting Truck from California.
• Discussed modifications and timeline, will be billed based on Time and Material

iv. Ditching update

• Lake George Road and Cloudy Lake Road are complete.
• Case is working on Riverside Drive.
• Brian Cameron still has to finish ditching from last year.

v. Overhead Trimming update

• Overhead trimming to start next week with assistance from Seasonal Machine Operator.

b. Clerk Administrator, Deputy Treasurer

i. Clerk’s Report

# 186-23

Moved by: Ed Lapish

Seconded by: Todd Rydall

BE IT RESOLVED THAT the Clerk’s Report dated September 21, 2023, be received as presented; and That Council request staff to provide a report on a Trailer By-law.

Carried.

ii. Council Q&A

c. Treasurer’s Report

d. Recreation Committee & Recreation Sub-Committees

i. Laird Fairgrounds Sub-Committee Minutes of August 8, 2023

# 187-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council receives the Laird Fairgrounds Sub- Committee minutes of August 8, 2023, as presented.

Carried.

e. Cemetery Board

f. Planning Board

g. Police Service Board

i. Police Board Minutes of August 14, 2023

# 188-23

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED that the Police Board minutes of August 14, 2023 be received as presented.

Carried.

h. Algoma District Services Administrative Board

i. Algoma District Municipal Association (ADMA)

i. ADMA Agenda – Saturday 23, 2023

8. Unfinished Business

a. Task Summary Sheet & Recent Activity Log

b. Concern/Information Log – Updates

# 189-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council receives the September 21, 2023, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

c. Memo: Asset Management Report

# 190-23

Moved by: Wayne Junor

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council receives the Asset Management report; and that Council approves the quote of Stefanizzi Professional Corporation in the amount of $21,500.00 plus HST.

Carried.

9. New Business

a. Health and Safety Assessment Report

• Discussed getting a quote from Vulcan to service fire extinguishers on an annual basis and budgeting for generator maintenance.

# 191-23

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council receives the Health and Safety Assessment Report from Business Solutions, as presented and requests that the Clerk arrange to have the housekeeping issues resolved and have the HR Standing Committee make recommendation on policy and procedure development.

Carried.

b. Fall Clean-up, October 14 and 15, 2023 – set dates.

# 192-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council sets the Fall Clean-up dates for October 14 and 15, 2023.

Carried.

c. Laird International Lease Agreement site visit – Set Date

# 193-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council will meet at the Laird International Raceway to do its lease agreement site visit on October 5, 2023 at 5 p.m.

Carried.

d. Trailer Permit – 630 Pumpkin Point Rd. West

# 194-23

Moved by: Todd Rydall

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council advises the property owner at 630 Pumpkin Point Road West that a 6-month extension be granted to have one travel trailer on the property while completing construction.

Carried.

10. Notices of Motion

11. Closed Session

# 195-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council proceed into closed session at 7:33 p.m. in accordance with Section 239 (2) (c) of the Municipal Act in order to discuss a proposed or pending acquisition or disposition of land by the municipality or local board and in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss a personal matter about an identifiable individual, including municipal or local board employees.

Carried.

a. Approval of closed meeting minutes of August 24, 2023

b. A proposed or pending acquisition or disposition of land by the municipality or local board.

c. A personal information about an identifiable individual, including municipal or local board employees.

#196-23

Moved by: Ed Lapish

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council come out of closed meeting session at 7:43 p.m. and continue with Regular Council Meeting.

12. Communications and Correspondence

a. Crime Stoppers – Thank you card for donation.

b. September 15, 2023 – Ministry of Municipal Affairs and Housing – Re:

Responding to the Housing Affordability Task Force’s Recommendations

13. Mayor and Council Comments

• Discussed having the furnace at the Rink installed.
• Discussed trading in tractor for a new one at the fairgrounds, discuss at budget.

# 197-23

Moved by: Ed Lapish

Seconded by: Todd Rydall

BE IT RESOLVED THAT Council directs the Clerk to have the propane furnace installed at the rink.

Carried

14. By-laws

a. 1096-23 HR Standing Committee Terms of Reference By-law

# 198-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council adopts By-law 1096-23 being a by-law to adopt Terms of Reference for the Township of Laird HR Standing Committee.

Carried.

b. 1097-23 Procedural By-law

# 199-23

Moved by: Ed Lapish

Seconded by: Wayne Junor

BE IT RESOLVED THAT Council adopts Procedural By-law 1097-23 being a bylaw to govern the calling, place and proceedings of Council and its committees and the conduct of its members.

Carried.

c. 1098-23 Conformity By-law # 200-23

Moved by: Todd Rydall

Seconded by: Ed Lapish

BE IT RESOLVED THAT Council adopts By-law 1098-23 being a by-law to confirm the proceedings of the meeting of Council held on September 21, 2023.

Carried.

15. Adjournment

# 201-23

Moved by:

Seconded by:

BE IT RESOLVED THAT this Council shall now adjourn to meet again October 19, 2023 at 6:00 p.m. or until the call of the chair.

Carried.

Mayor – (signature) Shawn Evoy

Clerk – (signature) Jennifer Errington