SPECIAL MEETING MINUTES – AGENDA 56
CORPORATION OF THE TOWNSHIP OF LAIRD
April 21, 2026, at 6:00 pm
Laird Hall – 3 Pumpkin Point Road West
Present: Mayor: Shawn Evoy
Councillors: Todd Rydall, Brad Shewfelt, Wayne Junor,
Matt Frolick
Clerk: Jennifer Errington
Acting Road Supt.: Ed Lapish
Treasurer: Rhonda Crozier
Delegates: Carol Trainor, Lennox Smith, Dave Farrar, Jacqui Nagel, Ursula Abbott, Mike Pigeon, Jillian Hayes Elliot
1. Call to Order
Mayor Evoy called the meeting to order at 6:00 p.m.
2. Declaration of Pecuniary Interest
3. Agenda Approval
#108-26
Moved by: Wayne Junor
Seconded by: Matt Frolick
BE IT RESOLVED THAT Council hereby approves the April 21, 2026, agenda as presented with the addendum to include Unfinished Business agenda item 8. a. 2026 Surface Treatment Tender Results.
Carried.
4. Delegations and Presentations
5. Adoption of Minutes of Previous Meeting
6. Adoption of Accounts
7. Staff and Committee Reports
8. Unfinished Business
a. 2026 Surface Treatment Tender Results.
#109-26
Moved by: Todd Rydall
Seconded by: Brad Shewfelt
BE IT RESOLVED THAT Council accept the 2026 Surface Treatment Program (Multi Municipal Project) Tender submission from Beamish Construction Inc. in the total amount of $1,445,748.20 for all participating municipalities;
AND THAT Council approve Laird Township’s portion of the work in the amount of $187,428.00 plus applicable HST as per the tender submission;
AND THAT staff be directed to advise the participating municipalities and Beamish Construction Inc. of the Township’s acceptance and to request an amendment to the project specifications to correct the road width from 8.0 metres to 7.0 metres;
AND THAT staff report back to Council on any resulting adjustment to Laird Township’s portion once the amended specifications and revised pricing are confirmed.
Carried.
9. New Business
Joint Meeting with Tarbutt Township
a. Shared Service Agreement with Tarbutt
i. Road Maintenance
Council provided direction to the Clerk to investigate Tarbutt Township By-law 27-2005.
ii. Landfill/Recycling
Council requested that Tarbutt Township Council provide a proposal regarding landfill access.
b. Town Line Road Agreement – By-law 624-86
Council directed the Clerk to prepare a revised draft of By-law 624-86 for Council’s consideration.
c. Fuel Share Agreement
Council discussed the item. No direction was given.
d. Private Roads
Council discussed the item. No action was taken.
10. Notices of Motion
11. Closed Session
12. Communications and Correspondence
13. Mayor and Council Comments
Council engaged in a round-table discussion on several matters. The following directions resulted:
a. Town Line Road – Emulsion Product
Council directed staff to investigate the emulsion product discussed for potential use in the joint resurfacing project planned for next year.
b. Future Joint Meeting
Council directed staff to organize a joint meeting with Tarbutt Township in February 2027, prior to budget deliberations.
c. Regional Mayor Collaboration
Council discussed the need for collaboration among neighbouring municipalities.
No specific direction was given.
d. Bell Canada Landline Service
Council discussed preparing a support letter regarding the retention of landline services.
No specific direction was given.
14. By-laws
Moved by:
Seconded by:
BE IT RESOLVED THAT Council adopts By-law 2083-26, being a by-law to confirm the proceedings of the meeting of Council held on April 21, 2026.
Carried.
15. Adjournment
Moved by: Matt Frolick
Seconded by: Wayne Junor
BE IT RESOLVED THAT this Council shall now adjourn to meet again on May 21, 2026, at 6:00 p.m. or until the call of the chair.
Carried.
Mayor – ___________________________
Shawn Evoy
Clerk – ___________________________
Jennifer Errington