SPECIAL
MEETING MINUTES – AGENDA 56
CORPORATION
OF THE TOWNSHIP OF LAIRD
April
21, 2026, at 6:00 pm
Laird
Hall – 3 Pumpkin Point Road West
Present: Mayor: Shawn
Evoy
Councillors:
Todd
Rydall, Brad Shewfelt, Wayne Junor,
Matt
Frolick
Clerk:
Jennifer
Errington
Acting
Road Supt.: Ed
Lapish
Treasurer: Rhonda
Crozier
Delegates: Carol
Trainor, Lennox Smith, Dave Farrar, Jacqui Nagel, Ursula Abbott, Mike Pigeon,
Jillian Hayes Elliot
1.
Call to Order
Mayor Evoy called the
meeting to order at 6:00 p.m.
2.
Declaration of Pecuniary Interest
3.
Agenda Approval
#108-26
Moved by: Wayne Junor
Seconded by: Matt
Frolick
BE IT RESOLVED THAT
Council hereby approves the April 21, 2026, agenda as presented with the
addendum to include Unfinished Business agenda item 8. a. 2026 Surface
Treatment Tender Results.
Carried.
4.
Delegations and Presentations
5.
Adoption of Minutes of Previous Meeting
6.
Adoption of Accounts
7.
Staff and Committee Reports
8.
Unfinished Business
a.
2026
Surface Treatment Tender Results.
#109-26
Moved by: Todd Rydall
Seconded by: Brad Shewfelt
BE IT RESOLVED THAT Council accept the 2026 Surface
Treatment Program (Multi Municipal Project) Tender submission from Beamish
Construction Inc. in the total amount of $1,445,748.20 for all participating
municipalities;
AND THAT Council approve Laird Township’s portion of
the work in the amount of $187,428.00 plus applicable HST as per the tender
submission;
AND THAT staff be directed to advise the participating
municipalities and Beamish Construction Inc. of the Township’s acceptance
and to request an amendment to the project specifications to correct the road
width from 8.0 metres to 7.0 metres;
AND THAT staff report back to Council on any resulting
adjustment to Laird Township’s portion once the amended specifications
and revised pricing are confirmed.
Carried.
9.
New Business
Joint Meeting with
Tarbutt Township
a.
Shared
Service Agreement with Tarbutt
i.
Road
Maintenance
Council
provided direction to the Clerk to investigate Tarbutt Township By-law 27-2005.
ii.
Landfill/Recycling
Council
requested that Tarbutt Township Council provide a proposal regarding landfill
access.
b.
Town
Line Road Agreement – By-law 624-86
Council
directed the Clerk to prepare a revised draft of By-law 624-86 for
Council’s consideration.
c.
Fuel
Share Agreement
Council
discussed the item. No direction
was given.
d.
Private
Roads
Council
discussed the item. No action was
taken.
10.
Notices of Motion
11.
Closed Session
12.
Communications and Correspondence
13.
Mayor and Council Comments
Council engaged in a
round-table discussion on several matters.
The following directions resulted:
a.
Town
Line Road – Emulsion Product
Council directed staff
to investigate the emulsion product discussed for potential use in the joint
resurfacing project planned for next year.
b.
Future
Joint Meeting
Council directed staff
to organize a joint meeting with Tarbutt Township in February 2027, prior to
budget deliberations.
c.
Regional
Mayor Collaboration
Council discussed the
need for collaboration among neighbouring municipalities.
No specific direction
was given.
d.
Bell
Canada Landline Service
Council discussed
preparing a support letter regarding the retention of landline services.
No specific direction
was given.
14.
By-laws
Moved by:
Seconded by:
BE IT RESOLVED THAT
Council adopts By-law 2083-26, being a by-law to confirm the proceedings of the
meeting of Council held on April 21, 2026.
Carried.
15.
Adjournment
Moved by: Matt Frolick
Seconded by: Wayne
Junor
BE IT RESOLVED THAT this
Council shall now adjourn to meet again on May 21, 2026, at 6:00 p.m. or until
the call of the chair.
Carried.
Mayor
– ___________________________
Shawn Evoy
Clerk
– ___________________________
Jennifer
Errington