The Corporation of the Township of Laird

HR Standing Committee Minutes – April 11, 2024

HR Standing Committee Minutes

Monday, April 15, 2024, at 7 p.m. Location: Laird Township Boardroom

Present: Mayor Shawn Evoy, Clerk Jennifer Errington, Councillor Matt Frolick

1. Call to Order

Meeting was called to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#01-24 Moved by: Jennifer Errington Seconded by: Matt Frolick BE IT RESOLVED THAT HR Standing Committee approves the April 15, 2024 agenda as presented. Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

6. Unfinished Business

7. New Business

  1. a) Machine Operator Repairer Hiring Process:
  2. i. Job Description – Review and make recommendations
  • Reviewed and made amendments to the position description, from Machine Operator Repairer to Senior Machine Operator, and eliminated “Machine Operator Repairer has the responsibility for participating in long term road planning and decision making with respect to equipment, repairs, emergency road repairs and operations” and any reference similar to this.

As this doesn’t accurately reflect the role as this is the Road Superintendent’s responsibility.

  1. ii. Job Advertisement – Review and make recommendations
  • Made amendments to the job advertisement to reflect the amended job description.
  1. iii. Interview Questionnaire – Review and make recommendations
  • Added three new questions.
  1. b) Delegation of Tasks – Review and make recommendations
  • Discussed ideas on how to make the Clerk’s job easier to delegate tasks. Ideas: Staff meetings, lunch and learns, as ways to distribute tasks and have follow up on the progress of tasks.
  1. c) Road Superintendent Policy – Review and make recommendations
  • Reviewed changes made by the Clerk and edited.

8. Closed Session

#02-24 Moved by: Matt Frolick Seconded by: Jennifer Errington BE IT RESOLVED THAT HR Standing Committee proceed into closed session at 7:39 p.m. in accordance with Section 239 (b) of the Municipal Act in order to discuss a personal matter about an identifiable individual, including municipal or local board employees and Section 239 (2) (d) of the Municipal Act in order to discuss labour relations or employee negotiations.

  1. a. Personal matters about identifiable individuals, including municipal or local board employees.
  2. b. Labour relations or employee negotiations.

#03-24 Moved by: Jennifer Errington Seconded by: Matt Frolick BE IT RESOLVED THAT HR Standing Committee come out of closed meeting session at 8:09 p.m. and continue with Regular Meeting.

9. Communications and Correspondence

10. Meetings

  1. a) HR Standing Committee will call meetings as required.
  • HR Standing Committee will meet again on Tuesday, May 7, 2024, at 6:00 p.m.

11. Adjournment

#04-24 Moved by: Matt Frolick Seconded by: Jennifer Errington BE IT RESOLVED THAT this HR Standing Committee shall now adjourn to meet again as required.