Laird Fairgrounds Committee Minutes – February 2025

MINUTES OF THE LAIRD FAIRGROUNDS COMMITTEE MEETING HELD AT THE LAIRD TOWNSHIP OFFICE ON MONDAY, FEBRUARY 10, 2025

MEMBERS PRESENT: Ashley Boychuk Colleen Alloi Vasco Dias Jim Withers Brad Shewfelt Justine Lamming

REGRETS:

Chuck Siddal

SECRETARY:

Rhonda Crozier

Call to order 5:35 pm

ON MOTION (No. R11-25) Moved by Brad Shewfelt, seconded by Justine Lamming “That the committee appoints Colleen Alloi as Chair of the committee for 2025,as discussed.” CARRIED

ON MOTION (No. R12-25) Moved by Justine Lamming, seconded by Vasco Dias “That the committee approves the Agenda of February 10, 2025, as circulated.” CARRIED

ON MOTION (No. R13-25) Moved by Jim Withers, seconded by Brad Shewfelt “That the committee approves the Minutes of October 10, 2024, as circulated.” CARRIED

Business Arising out of the Minutes:

Side panels for the open portion of the gazebo was discussed and it was consensus of the committee to look into affordable roll up panels. ON MOTION (No. R14-25) Moved by Jim Withers, seconded by Vasco Dias “That staff research options and prices.” CARRIED

The Laird Fairgrounds range hoods were delivered and are awaiting installation. Stobie’s were paid for this from invoice #3476 dated August 7, 2024. Committee agreed to repair or upgrade the electrical panel this year to accommodate the range hoods and the side panels.

The Committee discussed a contact for a plumber and electrician during emergencies. The Committee would be in favor of Zack Junor for plumbing and Black Fox for electrical. The Committee also agrees posting the contact for the Caretaker in case of an emergency.

ON MOTION (No. R15-25) Moved by Brad Shewfelt, seconded by Justine Lamming “That the township develop a contact plan for plumbers and electricians during an emergency and communicate it to Caretakers, as discussed.” CARRIED

Colleen Allio reported on the meeting with Jim Tait regarding the arena tiles and water issue. Jim Tait will be coming back in the Spring to run a camera and investigate further.

Brad Shewfelt reported on the cost of the additional materials to the water system. It was determined that it would cost approximately $750 and that it should be put in the budget. The Committee felt that signage is also required.

New Business:

The Rental Agreement was reviewed and discussed by the committee. It was agreed to add that only picnic tables and chairs are provided and that an unstocked kitchen with two fridges are provided.

ON MOTION (No. R16-25) Moved by Justine Lamming, seconded by Ashley Boychuk ‘That the 2024 budget was accepted and the committee approves the 2025 budget, as discussed.‘ CARRIED

The Committee discussed the possibility of collecting for race pad usage again. It was the consensus of the committee to administer it through the office.

ON MOTION (No. R17-25) Moved by Brad Shewfelt, seconded by Ashley Boychuk ‘That the Committee approves of collecting for the race pad usage, as discussed.’ CARRIED

The next meeting will be held at the Laird Fairgrounds on Monday, April 28, 2025

at 7pm.

ON MOTION (No. R18-25) Moved by Brad Shewfelt “That the February 10, 2025 meeting be adjourned @ 7:00 pm.” CARRIED

CHAIRPERSON: ________________________________

SECRETARY: __________________________________