Laird Hall Community Centre Committee Minutes – February 6, 2024

MINUTES OF THE LAIRD HALL COMMITTEE MEETING HELD AT THE LAIRD HALL ON TUESDAY, FEBRUARY 6 , 2024

MEMBERS PRESENT: Wayne Junor, Heather Taylor, Jo-Anne Entwistle, Cheryl Frenette, Linda Kiraly

REGRETS: Shawna Deplonty, Dick Beitz, Faye Crozier

The meeting was opened by Jo-Anne

MOTION #01-2024 AGENDA ADOPTED AS AMENDED

Moved by Heather Seconded by Wayne CARRIED

MOTION #02-2024 MINUTES OF THE SEPTEMBER 27, 2023 MEETING

Adopted as printed Moved by Jo-Anne, Seconded by Cheryl CARRIED

MOTION #03-2024 ELECTION OF CHAIR AND RECORDING SECRETARY That Cheryl assume the Chair position and Jo-Anne remain as Recording Secretary.

Moved by Heather, seconded by Linda CARRIED

BUSINESS ARISING FROM MINUTES

1. 1) Update and upgrade of presentation of the war veterans’ display at the entrance to Laird Hall- Terence is no longer on the Laird Hall Committee. The Laird Hall Committee by consensus has agreed that the current historical displays (Boy Scouts, War Veterans and historical picture) remain status quo.
2. 2) Acoustic tiles’ snowflakes lights-removed by Heather.
3. 3) Broken overhead globe light- Linda has been unable to find suitable globes. Gratitude was expressed for all her efforts. With new lighting in the budget, the globes will not be needed.
4. 4) Christmas Decorating-Hall was decorated and decorations are now put away for the year. Cheryl and Heather will move remaining decorations to the Township Office basement. The outside decorations and inside tree were appreciated by the Hall renters and the community
5. 5) New door handle with push bar and allan key for back door.- Heather received a quote of $6,169.80 from Soo Mill and Lumber. This will be put in the 2024 budget
6. 6) Boy Scouts usage of Laird Hall -Cheryl reported that Mike and Mel Bringleson have taken what they want. Heather will sort the remaining craft and activity items and place in the Scout’s designated storage area of the Hall. She will dispose of the rest.
7. 7) Cigarette butt can-the can that is currently outside has been working well. Heather reports that she has not had to pick up any butts.
8. 8) Storage Needs Assessment-reviewed with the Committee. At this time the Committee does not recommend a storage shed for the Hall.
9. 9) Floor Curling-Heather discussed the issue with the septic pump in December and noted that the alarm was unplugged. The attendees chose to unplug the system and to call the Mayor rather than follow the protocol posted at the door. Heather and Township staff members were called and the situation was resolved before any serious damage occurred. Repairs to the septic pump and septic electrical were required. Jo-Anne has been directed, by the Committee, to contact the Township Clerk and request her to contact, the floor curlers organizer, to remind the group that the protocol is posted and to please follow it in the future, should the need arise. The Committee recommended that this contact should be in the form of a letter.

Heather also expressed a concern for the residue of wax left on the floor after the curling sessions and the general cleanliness of the kitchen. She will document and report back to the Committee. The Committee will determine if any follow up is needed.

1. 10) Handicap Washroom- floor installed. It looks nice and is easy to clean.

OTHER/NEW BUSINESS:

1. 1) Budget- discussed and developed Additional discussion re Hall chairs:

Committee would like to replace the gray metal chairs with more of the plastic chairs that are now in the Hall Fair Grounds have some of the plastic chairs the Hall would like Questions:

Does the Fair Ground Committee want to relinquish or trade chairs (gray metal chairs)? How many plastic chairs might be available from the Fair Grounds? What would be done with the current gray metal chairs if the Fair Grounds Committee does not want them?

Ideally the Hall Committee would like to have the gray metal chairs removed and replaced with a comparable number of plastic chairs and purchase a dolly for use with the new plastic chairs.

MOTION #04-2024 To accept the Laird Hall 2024 budget.

Moved by Linda, seconded by Heather CARRIED

2)Five Year Plan:

Year 1-lighting, signage, fire door, septic upkeep, storage reorganization,

Year 2-acoustic tiles-remove, recover and reinstall -paint main hall, kitchen, entrance way, bathrooms -outside vent replacement

Year 3-strip floor, varnish and repaint lines

Year 4-replace island and new counter tops

Year 5-Finish year 1-4 -upgrade washroom sinks and counter tops

1. 3) Water quality issue-the system is now turned off -a boil water notice signs are now in place -testing will be conducted once a month for a year -need for water system will be reassessed after one year

MOTION #05-24 To accept the Laird Hall 5 Year Plan

Moved by Linda, seconded Heather CARRIED

1. 3) Trillium Grant Application-combine the lighting quote and emergency door quote for a Trillium Grant Application

MOTION #06-24

To request that the Township submit the lighting and the emergency door quotes for the Trillium

Grant Application.

Moved by Wayne, seconded by Linda CARRIED

DATE OF NEXT LAIRD HALL COMMITTEE MEETING: Tuesday, May 14, 2024, Laird Hall. At 6:30 PM

ADJOURNMENT MOTION #07-2024

Moved by Wayne, seconded by Jo-Anne CARRIED

Chair___________________________ (Cheryl Frenette)

Recording Secretary__________________________ (Jo-Anne Entwistle)