The Corporation of the Township of Laird

Regular Council Meeting Minutes – November 21, 2024

REGULAR MINUTES – AGENDA 31 CORPORATION OF THE TOWNSHIP OF LAIRD November 21, 2024, at 6:00 pm Laird Township Council Chambers

Present: Mayor:

Shawn Evoy Councillors:

Todd Rydall, Brad Shewfelt, Wayne Junor, Regrets:

Matt Frolick Clerk:

Jennifer Errington Treasurer:

Rhonda Crozier Road Superintendent: David Pollari

1. Call to Order

Mayor Evoy called the meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#248-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council hereby approves the November 21, 2024 agenda as presented. Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

  1. a. Council Regular Meeting – October 17, 2024
  2. b. Recreation Committee Meeting – October 29, 2024 #249-24 Moved by: Brad Shewfelt Seconded by: Todd Rydall BE IT RESOLVED THAT Council approves Council minutes of the Regular Meeting of October 17, 2024, and the Recreation Committee minutes of October 29, 2024.

Carried.

6. Adoption of Accounts

  1. a. General accounts to October 31, 2024 #250-24 Moved by: Brad Shewfelt Seconded by: Wayne Junor BE IT RESOLVED THAT Council approves the general accounts to October 31, 2024, in the amount of $6,157.67.

Carried.

  1. b. Roads accounts to October 31, 2024 #251-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council approves the roads account to October 31, 2024, in the amount of $57,580.09 as presented.

Carried.

7. Staff and Committee Reports

  1. a. Road Superintendent (Roads, Waste Disposal & Recycling, and Maintenance)
  2. i. Road Superintendent Report #252-24

Moved by: Brad Shewfelt Seconded by: Todd Rydall BE IT RESOLVED THAT Council receives the Road Superintendent Report dated November 21, 2024, be received as presented. Carried.

  1. ii. Council Q&A

b. Clerk Administrator, Deputy Treasurer

  1. i. Clerk’s Report #253-24 Moved by: Wayne Junor Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council receives the Clerk’s Report dated November 21, 2024, be received as presented.

Carried.

  1. ii. Council Q&A
  2. c. Treasurer’s Report

d. Recreation Committee & Recreation Sub-Committees

  1. i. Laird Fairgrounds Sub-Committee Minutes – October 10, 2024
  2. ii. Laird Hall Sub-Committee Minutes – November 12, 2024
  3. iii. Pumpkin Point Park Sub-Committee Minutes – October 30, 2024 #254-24 Moved by: Todd Rydall Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council receives the Laird Fairgrounds Sub- Committee Minutes of October 10, 2024, the Laird Hall Sub-Committee Minutes of November 12, 2024, and the Pumpkin Point Park Sub-Committee Minutes of October 30, 2024.

Carried.

  1. e. Cemetery Board

f. Planning Board

  1. i. Planning Board Secretary-Treasurer position
  • Discussed taking on the role in the Township of Laird, staff would not be able to take on this role.
  1. g. Police Detachment Board
  2. h. Algoma District Services Administrative Board
  3. i. Algoma District Municipal Association (ADMA)

8. Unfinished Business

  1. a. Task Summary Sheet & Recent Activity Log
  2. b. Concern/Information Log – Updates #255-24 Moved by: Todd Rydall Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council receives the November 21, 2024, Task Summary Sheet & Recent Activity Log and the Concern/Information Log as presented.

Carried.

  1. c. Draft Dog By-law #256-24 Moved by: Brad Shewfelt

BE IT RESOLVED THAT Council receives the Control of Dogs By-law report dated November 21, 2024; and Further That Council requests the Clerk to prepare the

Control of Dogs By-law with the inclusion of no Boarding Kennel and have the Bylaw Enforcement Officer review the discussed modified Schedule A fees. Carried.

  1. d. Memo: Building Permit Report for 2024 Jan. – Sept.

#257-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council receives the Building Permits Report 2024 Jan.

  • Sept. and further that based on the information provided in the report, Council directs the Clerk to prepare Building Permit By-law 2034-24.

Carried.

  1. e. Laird International Raceway – 2025 Schedule of Events BE IT RESOLVED THAT Council receives the 2025 Laird International Raceway (LIR) schedule of events, as presented, and further approves the request to have an additional test ‘n’ tune on August 12, 2025.

Tabled.

  1. f. Memo: Check Dam #258-24 Moved by: Todd Rydall Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council receives the Check Dam report dated November 21, 2024, and that at this time Council will not be installing a check dam along Neebish Road, and further that Council requests staff to continue to consult with the Ministry of Environment Conservation and Parks for updates on the Maskinonge Bay algae bloom study.

Carried.

  1. g. Boardroom Office Chairs – trial #259-24 Moved by: Brad Shewfelt Seconded by: Wayne BE IT RESOLVED THAT Council tried out three sample chairs from Stones Office Supply and directs staff to purchase eight Offices to Go Zim Synchro-Tilter Chairs in the amount of $2,959.92 plus HST.

Carried.

9. New Business

  1. a. Planning: Application for Consent – L2024-11 Rollin #260-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED that Council approves consent application L2024-11 severance to create a 3-acre lot on River Side Drive; Council further recommends to the Desbarats to Echo Bay Planning Board that the second severed lot on Lake View Drive created in 2012 be consolidated with the farm prior to having the new 3-acre lot on River Side Drive be created.

Carried.

  1. b. Ontario Filmmaker Directory – Media Kit
  • Consensus of Council not to participate in the Ontario Filmmaker Directory.
  1. c. Algoma Office Equipment (AOE) Government Registered Tender results for a new Cannon IRC3926 Printer/Photocopier/fax machine.

#261-24 Moved by: Todd Rydall

BE IT RESOLVED that Council approves the Tender for a new Cannon IRC3926 from Algoma Office Equipment in the amount of $4,195.00 plus tax without a service contract, further that this purchase will be a part of the 2025 budget. Carried.

10. Notices of Motion

11. Closed Session

#262-24 Moved by: Todd Rydall Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council proceed into closed session at 7:38 p.m. in accordance with Section 239 (2) (b) of the Municipal Act in order to discuss personal matters about an identifiable individual, including municipal or local board employees and in accordance with Section 239 (2) (d) to discuss labour relations or employee negotiations. Carried.

  1. a. Approval of closed meeting minutes of October 17, 2024.
  2. b. Personal matters about an identifiable individual, including municipal or local board employees.
  3. c. Employee negotiations.

#263-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council come out of closed meeting session at 8:01 p.m. and continue with the Regular Council Meeting. Carried.

12. Communications and Correspondence

  1. a. Minister of Finance, Re: 2025 Ontario Municipal Partnership Fund (OMPF), October 30, 2024

13. Mayor and Council Comments

14. By-laws

  1. a. 2033-24 Building Permit By-law #264-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council adopts By-law 2033-24 being a by-law respecting permits for construction, demolition and change of use, and respecting inspections and the charging of permit fees and to repeal By-law 940-13.

Carried.

  1. a. 2034-24 Trailer Permit Policy By-law #265-24 Moved by: Wayne Junor Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council adopts By-law 2034-34 being a by-law to adopt a Trailer Permit Policy to regulate the use of a trailer as a temporary residence during construction of a residence.

Carried.

  1. b. 2035-24 Conformity By-law #266-24 Moved by: Todd Rydall

BE IT RESOLVED THAT Council adopts By-law 2035-24 being a by-law to confirm the proceedings of the meeting of Council held on November 21, 2024. Carried.

15. Adjournment

#267-24 Moved by: Wayne Junor Seconded by: Todd Rydall BE IT RESOLVED THAT this Council shall now adjourn to meet again on December 19, 2024 at 6:00 p.m. or until the call of the chair. Carried.

Mayor – ___________________________ Shawn Evoy

Clerk – ___________________________ Jennifer Errington