The Corporation of the Township of Laird

Special Council Meeting Minutes – August 12, 2025

SPECIAL AGENDA – AGENDA 45 CORPORATION OF THE TOWNSHIP OF LAIRD August 12, 2025, at 6:00 pm Laird Township Fairgrounds: 127 Lake George Road East

Present: Mayor:

Shawn Evoy Councillors:

Todd Rydall, Brad Shewfelt, Wayne Junor, Matt Frolick Clerk:

Jennifer Errington Staff:

Ed Lapish Guest:

Donnie Varcoe

1. Call to Order

Mayor Evoy called meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

# 183-25 Moved by: Wayne Junor Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council hereby approves the August 12, 2025, agenda as presented. Carried.

4. Delegations and Presentations

5. Adoption of Minutes of Previous Meeting

6. Adoption of Accounts

7. Staff and Committee Reports

8. Unfinished Business

9. New Business a. Fairgrounds Site Visit

  1. i. LIR Site Visit as per lease agreement – Walk through of premises, looking to see if grounds and structures are in good condition or require repairs.
  • Council walked the grounds, the fence between the parking area and LIR needs to be properly repaired.
  • Donnie Varcoe stated there are lights that need to be switched out on the LIR side.
  1. ii. Public Washrooms – Review repairs.
  • 4 toilets have been replaced, 2 others were acting up but seem to be working okay, but may need to be changed in the future.
  • There was a water leak under the washroom building; it seems to have disappeared, but it may be an issue in the future. Staff to keep an eye on situation.
  • Staff are going to fix the rubber membrane on the washroom building roof.
  • Staff are working on getting a quote to have wired lighting in the washroom building, as they currently have plug-in lights.
  • The washroom building has been set up to make it easier to drain for the winter.
  • Council and Donnie Varcoe of LIR confirmed that the repairs to the washroom building will be split 50/50.
  1. iii. LIR Lease Agreement – June 1, 2022, ending May 31, 2027
  • Donnie Varcoe will come to us when he is ready to hand over the lease.
  1. iv. Laird Fairgrounds
  • At least 5 lights need to be fixed on the grounds. Staff to get quotes for Council to review.
  • Rental for the weekend of August 16-17, renters drained the well. Staff to send the renter a letter. Council requested that staff look into having flow meters on all water lines as a means to monitor water usage.
  • Staff to investigate having bigger holding tanks for well water.

10. Notices of Motion

11. Closed Session

12. Communications and Correspondence

13. Mayor and Council Comments

14. By-laws

  1. a. 2059-25 Conformity By-law #184-25 Moved by: Todd Rydall Seconded by: Brad Shewfelt BE IT RESOLVED THAT Council adopts By-law 2059-25, being a by-law to confirm the proceedings of the meeting of Council held on August 12, 2025.

Carried.

15. Adjournment

#185-25 Moved by: Wayne Junor Seconded by: Matt Frolick BE IT RESOLVED THAT this Council shall now adjourn to meet again on August 21, 2025, at 6:00 p.m. or until the call of the chair. Carried.

Mayor – ___________________________ Shawn Evoy

Clerk – ___________________________ Jennifer Errington