The Corporation of the Township of Laird

Special Council Meeting Minutes – August 13, 2024

SPECIAL MEETING MINUTES – AGENDA 26 CORPORATION OF THE TOWNSHIP OF LAIRD August 13, 2024, at 6:00 pm Laird Township Council Chambers

Present: Mayor:

Shawn Evoy Councillors:

Wayne Junor, Todd Rydall, Matt Frolick Clerk:

Jennifer Errington Treasurer:

Rhonda Crozier Candidates:

Kellie Frazier, Justine Lamming, Bradley Shewfelt

1. Call to Order

Mayor Evoy called the special meeting to order at 6:00 p.m.

2. Declaration of Pecuniary Interest

3. Agenda Approval

#171-24 Moved by: Matt Frolick Seconded by: Wayne Junor BE IT RESOLVED THAT Council hereby approves the August 13, 2024, special meeting agenda as presented with the modification to include the council vacancy appointment By-law and declaration of oath. Carried.

4. Council Vacancy Selection

  1. a) Opening Statement of purpose and proceedings to be followed. Mayor Evoy provided an opening statement welcoming everyone to the Special Council Meeting to select a person to fill the vacant seat on Council.

Section 6.1.10 to 6.1.14 of the Council Vacancy Policy will be followed to fill the vacancy.

  1. b) List of Candidates #172-24 Moved by: Matt Frolick Seconded by: Wayne Junor BE IT RESOLVED THAT the following individuals, who have signified in writing that they are legally qualified to hold office and consented to accept the office if they are appointed to fill the vacancy, be considered for appointment to fill such vacancy.

Carried.

  1. c) Personal Statement of Qualifications:
  • Kellie Frazier
  • Justine Lamming
  1. d) Certified Candidates are invited to address Council and respond to questions of Council.

Candidates were sequestered in an adjacent room until it was their time to address Council and answer questions posed by Council. Each candidate was allowed to address Council for ten (10) minutes.

  1. e) Council selection of Candidate by ballot.

First vote:

Mayor Evoy voted for:

Kellie Frazier Councillor Frollick voted for: Kellie Frazier Councillor Junor voted for: Bradley Shewfelt Councillor Rydall voted for: Bradley Shewfelt

As per the Council Vacancy Policy, Justine Lamming received zero (0) votes and was eliminated from the process, the vote was a tie and was to be conducted a second time.

Second vote:

Mayor Evoy voted for:

Kellie Frazier Councillor Frolick voted for: Kellie Frazier Councillor Junor voted for: Bradley Shewfelt Councillor Rydall voted for: Bradley Shewfelt

The results were duplicate of the first vote, and as per policy, the two remaining candidates were asked to answer a pre-determined question by the Head of Council with a 3-minute time limit to respond.

Third vote:

Mayor Evoy voted for:

Kellie Frazier Councillor Frolick voted for: Kellie Frazier Councillor Junor voted for: Bradley Shewfelt Councillor Rydall voted for: Bradley Shewfelt

The results were a tie, and therefore as per policy, the tie shall be broken and the vacancy filled by the candidate selected by lot, as conducted by the Clerk, wherein the first name drawn shall be declared the successful candidate.

Tie Breaker:

The Clerk put both Kellie Frazier and Bradley Shewfelt name into a bucket, and drew Bradley Shewfelt name.

5. Council Vacancy Appointment

  1. a. By-law 2023-24 Councillor Appointment #173-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council adopts By-law 2023-24 being a by-law to appoint Bradley Shewfelt as a Councillor for the Township of Laird.

Carried.

  1. b. Declaration of Oath The Declaration of Oath was read aloud by Bradley Shewfelt and was sworn in by the Clerk.

6. By-laws

  1. a. 2024-24 Conformity By-law #174-24 Moved by: Todd Rydall Seconded by: Wayne Junor BE IT RESOLVED THAT Council adopts By-law 2024-24 being a by-law to confirm the proceedings of the special meeting of Council held on August 13, 2024.

Carried.

7. Adjournment

#175-24 Moved by: Wayne Junor Seconded by: Matt Frolick BE IT RESOLVED THAT this Council shall now adjourn to meet again on August 15, 2024, at 6:00 p.m. or until the call of the chair. Carried.

Mayor – ___________________________ Shawn Evoy

Clerk – ___________________________ Jennifer Errington