Cemetery Board Minutes – October 5, 2026

Monday, October 5, 2026, at 5:00 p.m. Location: Cemetery.

Attendance

Chairperson:

Shawn Evoy

Members:

Brad Shewfelt, Merril Evoy, Darrin Evoy

Regrets:

Allen Cook, Matt Frolick

Secretary-Treasurer:

Jennifer Errington

1. Routine Matters

a) Approval of Agenda

b) Approval of Cemetery Board Minutes of April 29, 2026

2. Delegations

3. Business Arising out of the Minutes

a) Plot map & layout – Chair’s Update

The Chair provided a verbal update on the plot map and layout project, which remains in progress. Staff were requested to have copies of the cemetery maps produced at Dumanski Office Interiors to ensure they are preserved.

b) DRAFT Cemetery By-law – Secretary-Treasurer/Clerk Update

The Secretary-Treasurer/Clerk advised that a revised draft, incorporating comments from the April 29, 2026 meeting, will be presented at the Spring 2027 meeting for review.

c) Phase 3 – Stone Straightening Capital Project

The Chair reported that Bailey Contracting was awarded the tender. Based on the price per stone, Council adjusted the requested 100 stones to 80 to remain within budget. The Chair noted that he and Merril Evoy marked the 80 stones and the required lines. Bailey Contracting is scheduled to begin work on October 6, 2026. The Acting Road Superintendent has been advised and will oversee the project while the Chair is out of town.

The Board reviewed the marked lines and directed that, if funds remain in the budget, topsoil be placed to fill the hollows.

The Board discussed removing the heaved fence posts and installing new posts to serve as line markers.

d) East Line Property Purchase – Secretary-Treasurer/Clerk Update

The Secretary-Treasurer/Clerk provided an update on the East Line property purchase. An issue has been identified with the title on the road allowance. The Board suggested that the Secretary-Treasurer/Clerk contact Verna Lapish to assist in identifying the location of the landowner of the road allowance.

e) North Side Access Road – Site Review

The Board discussed that the preferred approach for developing the North Side would be to complete an as-built to intake a plan for the North Side.

4. New Business

a) Memo: 2026 Internment/plot sales (to date)

Board reviewed report.

5. Five-year plan

The Board discussed updating the Five-Year Plan and identified the following items for inclusion:

• 2026: Road Department to remove the fallen tree.
• Straighten the new section of the cemetery prior to straightening the middle (old) section.
• Replace fencing and install new fence posts, spaced nine feet apart, to establish plot lines.
• Repair ravine erosion using lock blocks.

6. Budget

The Board requested that the Road Department obtain pricing for lock blocks required to repair the ravine erosion, for inclusion in the 2027 Budget. The Board also expressed interest in displaying veteran flags for Remembrance Day 2026. Merril Evoy will look into obtaining the flags.

7. Correspondence

8. Meetings

a) Set dates for next meeting (April & October)

9. Adjourn meeting